<div style="text-align: justify;">
<b>Category of recipe: </b>Internationalisation through national and international students. <br/>
<br/>
<b>Objective: </b>Enable refugees to return to higher education in their host country. The presence of refugees on campus contributes to the internationalisation of the university and also helps to develop intercultural skills. <br/>
<br/>
<b>Short description: </b><br/>
[[File:Square_blue.png|10px|link=|baseline]] An integration programme lasts one or two semesters and is designed to help refugees and asylum seekers integrate into their host country’s higher education system. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Participants in the programme follow specific courses of a Bachelor programme and can take assessments. If they pass, the ECTS credits obtained virtually will be credited to them once they enroll in a Bachelor course. This allows them to ‘save’ time on their higher education studies. At the same time, participants in the programme can improve their language skills, are supported by student mentors and are part of a network that provides them with day-to-day support in their social and academic integration. <br/>
<br/>
<b>Academic recognition: </b>
ECTS: Refugees who take exams can have their ECTS credits validated once they enrol in a bachelor's degree course after the integration programme. This requires adaptation to your university regulations. <br/>
<br/>
<b>Level of difficulty:</b> Advanced <br/>
<br/>
<b>Calendar and time needed:</b> Ideally, start planning your integration programme at least one to two years before the start of the academic year. <br/>
<br/>
<b>Cost summary:</b> €€€€ <br/>
<br/>
<b>Language and level required:</b> Refugees should have a B1 level in the language spoken at the university when they enter the integration programme. <br/>
<br/>
<b>Roles and Responsibilities:</b> <br/>
[[File:Square_blue.png|10px|link=|baseline]] Project manager: In charge of the project/programme.<br/>
[[File:Square_blue.png|10px|link=|baseline]] International relations service or Diversity/Inclusion department: It can be involved as support.<br/>
[[File:Square_blue.png|10px|link=|baseline]] Project management and fundraising unit, if any in your university, may assist you in finding the appropriate funding channels.<br/>
[[File:Square_blue.png|10px|link=|baseline]] Teaching staff: Welcome the refugees in their class and make sure that the refugee is well integrated in the classroom.<br/>
[[File:Square_blue.png|10px|link=|baseline]] Refugees: Participants in the programme.<br/>
[[File:Square_blue.png|10px|link=|baseline]] Students‑mentors: Students who volunteer as mentors for refugees, to offer them support in the university, for academic and social integration. <br/>
<br/>
<b>Ingredients:</b> <br/>
[[File:Square_blue.png|10px|link=|baseline]] Institutional support, if possible, from the rectorate/top management. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Financial resources. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Project manager. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Eligible candidates, becoming participants in the programme. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Involvement of the teaching staff. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Admin support. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Support from the admissions department. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Collaboration with institutions supporting refugees. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Students‑mentors. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Personal investment and high motivation. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Strong belief in the power of human resilience. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Have the firm conviction that this programme can change lives (and it does).<br/>
[[File:Square_blue.png|10px|link=|baseline]] Mastering the art of convincing and negotiating. <br/>
[[File:Square_blue.png|10px|link=|baseline]] A lot of patience. <br/>
<br/>
<b>Recipe steps:</b> <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 1: Get the support of your hierarchy/institution/top management to implement such a programme in your university. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 2: Look for available funds (internal or external). <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 3: Appoint the project manager and inform the teaching staff about the project. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 4: Set up a collaboration with institutions working with refugees to raise awareness of the programme and to find eligible candidates. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 5: Prepare the programme concept (courses available, mentoring programme, resources, etc.). <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 6: If necessary, adapt the institution's rules and regulations. For example: a specific regulation may require an adaptation of the text to allow refugees to attend courses as free auditors. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 7: Set up the student mentoring programme. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 8: Work closely with the admissions department in order to analyse the eligibility of candidates. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 9: Interview refugee candidates for the admission procedure to explain the programme to them and measure their motivation. Experience has shown that taking part in such a programme requires a high level of motivation, as it requires a great deal of commitment. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 10: Monitor programme participants throughout the academic year (social, academic and financial monitoring). <br/>
<ul>
<li>Organise regular feedback sessions with the participating refugees, students’ mentors and professors to identify and address challenges at an early stage. </li>
<li>Organise regular feedback with the institutions supporting refugees so that open communication is maintained, allowing for the early identification of potential issues and coordination of support measures to enhance integration and success. </li>
</ul>
[[File:Square_blue.png|10px|link=|baseline]] Step 11: Adapt the mentoring programme if necessary. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 12: Coordinate the programme within the university to ensure smooth implementation. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 13: Evaluate the programme at the end of the academic year. <br/>
<br/>
<b>Budget description:</b> Check with your university if there are grants available for this kind of project. Check also if there are funds available outside your university (funds from foundation, specific call for the integration of refugees in the host country, or specific funds who are allocated for the integration of refugees in the host country). For more information, contact your International Relations Office, or if you have a department in charge of Inclusion. <br/>
<br/>

=== Non-mandatory items ===
<ul>
<li>Name of the author of the recipe: HES-SO (INVOST project).</li>
</ul>
<br/>
Resources: Check testimonials of the refugees programme at HES-SO. <br/>
<br/>
Tips and tricks: Associations or NGOs that work with refugees are good contacts: they can help you co-develop this programme and give you good advice on who to approach
<ul>
<li>It could be very useful to promote the international skills of refugees, based on an international skills repository, and consider issuing open badges as a form of recognition to help them integrate into the workforce.</li>
<li>Setting up such a programme requires significant personal investment and financial resources. It is advisable to connect with a university that has already implemented such a process to share best practices.</li>
<li>The programme concept must be adapted to your country's asylum regulations and your university's regulations. As asylum policies differ across countries, ensure that the relevant stakeholders and institutions are involved from the beginning.</li>
</ul> <br/>
Successful examples of this recipe: <br/>
Check information related to UPNA’s Refugee Programme: La UPNA ha acogido a 39 personas refugiadas en los últimos cuatro cursos académicos <br/>
Check the HES-SO Refugees programme: INVOST. <br/>
</div>
[[Category:Recipes]]

Welcome and integrate international students through Student-Centric Teaching initiatives

2025-10-30T09:55:39Z

Horia Modran: Created page with "<div style="text-align: justify;"> <b>Category of recipe: </b>Internationalisation through national and international students. <br/> <br/> <b>Objective: </b>Attracting International students. <br/> <br/> <b>Short description: </b>Welcome and integrate international students in their first undergraduate experience by creating interactive and student-centred learning environments. This includes structured group activities, peer mentorship, and cultural exchange elements i..."

<div style="text-align: justify;">
<b>Category of recipe: </b>Internationalisation through national and international students. <br/>
<br/>
<b>Objective: </b>Attracting International students. <br/>
<br/>
<b>Short description: </b>Welcome and integrate international students in their first undergraduate experience by creating interactive and student-centred learning environments. This includes structured group activities, peer mentorship, and cultural exchange elements integrated into classroom dynamics. This recipe fosters a welcoming environment and builds meaningful connections with local students, enhancing the overall experience of international students.<br/>
<br/>
<b>Academic recognition: </b>Certificates of participation. This incentive formally recognises international students’ engagement in structured activities such as peer mentoring, intercultural projects, and collaborative learning experiences. The certification serves as a valuable addition to their academic and professional portfolios, highlighting their adaptability and global competencies. <br/>
<br/>
<b>Level of difficulty:</b> Basic <br/>
<br/>
<b>Calendar and time needed:</b> Ongoing throughout the academic year. <br/>
<br/>
<b>Cost summary:</b> €€ (costs may vary depending on institutional resources and the scale of activities implemented.) <br/>
<br/>
<b>Budget description:</b> <br/>
[[File:Square_blue.png|10px|link=|baseline]] Cost for the organising institution:
<ul>
<li>Institutionally funded training courses in student‑centred methodologies for professors.</li>
<li>Development and implementation of a material translation system for lecture notes or resources to support international students.</li>
<li>Additional costs for welcoming events, social activities, and symbolic items (e.g., goodies, welcome kits) to enhance student integration and sense of belonging.</li>
</ul>
[[File:Square_blue.png|10px|link=|baseline]] Budget Type / Sources of Revenue:
<ul>
<li>Institutionally funded, with possible grants or subsidies from national educational agencies.</li>
<li>Erasmus+ funding may be available depending on the programme’s alignment with mobility and inclusion objectives.</li>
</ul>
<br/>
<b>Language and level required:</b> Intermediate-high level of English (B2 or C1) to ensure active participation in academic and social activities. <br/>
<br/>
<b>Roles and Responsibilities:</b> <br/>
[[File:Square_blue.png|10px|link=|baseline]] Professors: Responsible for integrating international students through interactive learning activities, such as group discussions, case studies, and peer mentoring exercises. Faculty members also support language accessibility by providing multilingual materials and fostering an inclusive learning environment. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Heads of Programmes: Oversee the programme implementation, support the allocation of resources, and encourage faculty to attend relevant training.<br/>
[[File:Square_blue.png|10px|link=|baseline]] International Relations Office: Provides guidance on available resources, supports partnerships with local students, and promotes integration activities across campus. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Advisor in Internationalisation (if there is such a person in the university): Supports the implementation of student-centred methodologies and ensures alignment with institutional internationalisation objectives. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Pedagogical Engineers (if there are some in the university): Assist in the design of interactive learning experiences and development of digital tools for engagement.<br/>
<br/>
<b>Ingredients:</b> <br/>
[[File:Square_blue.png|10px|link=|baseline]] Training courses on student‑centric methodologies for university staff. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Information on mentorship programmes for international students. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Pairing initiatives between international and local students. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Cultural integration activities in classrooms. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Feedback mechanisms for international students’ needs. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Language support materials (e.g., translated lecture notes, multilingual resources). <br/>
<br/>
<b>Recipe steps:</b> <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 1 (Pre-recipe): Head of programme should attend courses offered by the institution on student‑centric methodologies. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 2 (Pre-recipe): Compile information on mentoring programmes offered by the institution to incoming students. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 3 (Recipe): Disseminate information on mentoring programmes to incoming students. Provide a clear overview of the benefits (e.g., academic support, cultural integration, networking opportunities) and possible structures (e.g., one‑on‑one mentoring, peer groups, faculty mentorship). A dedicated resource document listing different mentoring models and their advantages should be available in the resources section. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 4 (Recipe): Pair local and international students in student‑centric activities during lectures, giving them the option to select a preferred partnership structure. Enable meaningful, competency‑based learning experiences such as peer‑led discussions and study sessions. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 5 (Recipe): Integrate cultural activities into classroom sessions and dedicated events with larger audiences, providing international students opportunities to share their cultural backgrounds. These activities should encourage meaningful exchanges, ensuring that students have a voice in how their culture is represented and experienced by others. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 6 (Recipe): Conduct feedback surveys or focus groups that include international students to continuously assess the programme’s effectiveness. <br/>
[[File:Square_blue.png|10px|link=|baseline]] Step 7 (Recipe): Offer and advertise language support materials. <br/>

<br/>

=== Non-mandatory items: ===
Successful examples: The professor organises student groups for graded assignments and values the inclusion of an international incoming student in each group as a support system and reference point. Additionally, when providing examples or explanations, the professor encourages integrating insights on how similar processes occur in the students’ home countries, ensuring that this knowledge is recognised and valued in the classroom.
</div>
[[Category:Recipes]]

Send a student on an Erasmus+ long-term outgoing mobility for traineeships (SMT)

2025-10-30T09:55:05Z

Horia Modran: Created page with "<div style="text-align: justify;"> <b>Category of recipe: </b>Internationalisation through pedagogical activities and development of international skills (curriculum); Internationalisation through partnerships. <br/> <br/> <b>Objective: </b>Boost long-term student mobility: sending a student on an Erasmus+ long-term outgoing mobility for training aims at boosting long-term mobility as students will spend at least 2 months within the receiving institution (a higher educat..."

<div style="text-align: justify;">
<b>Category of recipe: </b>Internationalisation through pedagogical activities and development of international skills (curriculum); Internationalisation through partnerships. <br/>
<br/>
<b>Objective: </b>Boost long-term student mobility: sending a student on an Erasmus+ long-term outgoing mobility for training aims at boosting long-term mobility as students will spend at least 2 months within the receiving institution (a higher education institution, an enterprise, a research institute, a laboratory, an organisation or any other relevant workplace) in a different country, having to adapt to a new way of living in a different culture. <br/>
<br/>
<b>Short description: </b> Erasmus+ outgoing mobilities for traineeships are activities organised within the framework of Erasmus+ programme that can be carried out in any study field (compatible with the student’s degree-related learning) and cycle (short cycle/bachelor/master/doctoral) as well as extracurricular internship, that can be included in the diploma supplement. The mobility of traineeships will be carried out within a higher education institution, an enterprise, a research institute, a laboratory, an organisation or any other relevant workplace. <br/>
<br/>
<b>Academic recognition: </b>
ECTS according to the OLA and certificate of attendance. Improved language and international skills. <br/>
<br/>
<b>Level of difficulty:</b> Basic <br/>
<br/>
<b>Calendar and time needed:</b>
Minimum 1 semester or up to one academic year before the traineeship mobility. The selection procedure starts at the beginning of each semester, and the mobility takes place during the following summer holiday. For fresh graduates, the mobility should be organised in the first year after graduation. <br/>
<br/>
<b>Cost summary:</b> € <br/>
<br/>
<b>Language and level required:</b> According to the inter-institutional agreement. <br/>
<br/>
<b>Roles and Responsibilities:</b> <br/>
[[File:Square_purple.png|10px|link=|baseline]] Erasmus+ coordinators: In charge of assisting the students during the whole process of preparing the mobility, as well as during the mobility; drafting and signing the Learning Agreement for Traineeships.<br/>
[[File:Square_purple.png|10px|link=|baseline]] The commission for recognition and equivalence of studies at the level of each faculty: In charge of selecting the students; recognition of the traineeships mobility period and the credits obtained. <br/>
[[File:Square_purple.png|10px|link=|baseline]] International Relations Office/Erasmus+ office: Office/Erasmus+ office: In charge of organizing the calls for the selection of students and the events for popularizing the Erasmus+ programme among students; ensuring the financial and administrative monitoring; preparing the documentation related to students mobilities (e.g. financial contracts). <br/>
[[File:Square_purple.png|10px|link=|baseline]] Faculty schooling service: Students’ registration. <br/>
[[File:Square_purple.png|10px|link=|baseline]] Participants from the receiving institution: Erasmus+ coordinator, teachers, staff. <br/>
[[File:Square_purple.png|10px|link=|baseline]] Participants from the sending institution: Erasmus+ coordinator, teachers, staff. <br/>
<br/>
<b>Ingredients:</b> <br/>
[[File:Square_purple.png|10px|link=|baseline]] A biannual application process according to a communicated calendar. <br/>
[[File:Square_purple.png|10px|link=|baseline]] A Bachelor, Master, or PhD student who fulfils the selection criteria. <br/>
[[File:Square_purple.png|10px|link=|baseline]] A well-identified receiving higher education institution, enterprise, research institute, laboratory, organisation, or other relevant workplace. <br/>
[[File:Square_purple.png|10px|link=|baseline]] A Learning Agreement accepted by both the sending and receiving institutions. <br/>
[[File:Square_purple.png|10px|link=|baseline]] An acceptance letter from the receiving institution. <br/>
[[File:Square_purple.png|10px|link=|baseline]] A duration of the mobility between 2 and 12 months. <br/>
[[File:Square_purple.png|10px|link=|baseline]] Student physical presence within the receiving institution <br/>
[[File:Square_purple.png|10px|link=|baseline]] A confirmation of attendance. <br/>
[[File:Square_purple.png|10px|link=|baseline]] Recognition of the credits (if the case) obtained at the partner institution by the receiving
institution. <br/>
[[File:Square_purple.png|10px|link=|baseline]] A specific programme called SEMP, following the same rule as Erasmus +, in case of
collaboration with Switzerland). <br/>
<br/>
<b>Recipe steps:</b> <br/>
[[File:Square_purple.png|10px|link=|baseline]] Step 1: Organise events to popularise the Erasmus+ programme among students.
<ul>
<li>Choose an appropriate time for the events so that you can reach as large an audience as possible. You can invite former Erasmus+ students from your university as well as incoming students to share their experiences and answer students’ questions..</li>
</ul>
[[File:Square_purple.png|10px|link=|baseline]] Step 2: Launch the call for SMS and SMT selection.
<ul>
<li>Set a selection calendar at the beginning of each semester.</li>
<li>Use as many channels as possible to share the information – e.g. Erasmus+ coordinators/ tutors/study programmes coordinators.</li>
</ul>
[[File:Square_purple.png|10px|link=|baseline]] Step 3: Select the students.
<ul>
<li>Make sure they have the required language proficiency.</li>
<li>Make sure that the selected students fulfil all the eligibility requirements.</li>
</ul>
[[File:Square_purple.png|10px|link=|baseline]] Step 4: Prepare the mobility.
<ul>
<li>Nominate the selected students to the receiving institution according to the agreed calendar.</li>
<li>Verify that students receive an invitation or acceptance letter from the receiving institution.</li>
<li>Assist the student in fulfilling the Learning Agreement Student Mobility for Traineeships.</li>
<li>Conclude the financial contract.</li>
</ul>
[[File:Square_purple.png|10px|link=|baseline]] Step 5: During the mobility.
<ul>
<li>Stay in touch with the student.</li>
<li>Make sure he/she sends all the required documents to the sending institution.</li>
</ul>
[[File:Square_purple.png|10px|link=|baseline]] Step 6: After the mobility.
<ul>
<li>Handing over the mobility documents by the student.</li>
<li>Making sure you get from the partner institution the certificate of attendance to recognise and equate the studies.</li>
</ul>
</li>
</ul>
<br/>
<b>Budget description:</b> <br/>
<ul>
<li>Cost for the Organising Institution:
<ul>
<li>Erasmus+ grants cover mobility expenses, reducing costs for institutions.</li>
<li>Additional administrative costs may arise depending on internal procedures.</li>
</ul>
</li>
<li>Business model of the activity:
<ul>
<li>Fully subsidised activity through Erasmus+ grants.</li>
</ul>
</li>
<li>Budget type / Sources of Revenue:
<ul>
<li>Erasmus+ mobility funding.</li>
<li>Institutional funds (if applicable).</li>
<li>Swiss-European Mobility Programme (SEMP) for mobilities involving Switzerland.</li>
</ul>
</li>
<li>Cost per participant:
<ul>
<li>Erasmus+ grants provide financial support for travel and subsistence during the training mobility. The amount varies based on factors such as the receiving country, travel distance, and duration of the mobility.</li>
</ul>
</li>
<li>Participants using green travel methods (bus, train, ferry, car-pooling) are eligible for an additional grant. Sustainable transport options may extend the funded travel period by up to 4 days, increasing from 2 to a maximum of 6 days.</li>
<li>Participants must complete and sign a declaration of green travel, detailing the number of travel days, travel route, mode of transport, and distance. Travel receipts must be kept and presented to the sending institution for reimbursement.</li>
</ul>
</div>
[[Category:Recipes]]