Organise an Erasmus+ staff mobility for training - Revision history

172.18.0.10 at 08:46, 9 May 2025

2025-05-09T08:46:41Z

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	</ul>		</ul>
	</div>		</div>
			[[Category:Recipes]]

Horia Modran at 14:35, 2 April 2025

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	<ul>		<ul>
	<li>Erasmus+ grants provide financial support for travel and subsistence during the training mobility. The amount varies based on factors such as the receiving country, travel distance, and duration of the mobility.</li>		<li>Erasmus+ grants provide financial support for travel and subsistence during the training mobility. The amount varies based on factors such as the receiving country, travel distance, and duration of the mobility.</li>
			</ul>
			</li>
	<li>Participants using green travel methods (bus, train, ferry, car-pooling) are eligible for an additional grant. Sustainable transport options may extend the funded travel period by up to 4 days, increasing from 2 to a maximum of 6 days.</li>		<li>Participants using green travel methods (bus, train, ferry, car-pooling) are eligible for an additional grant. Sustainable transport options may extend the funded travel period by up to 4 days, increasing from 2 to a maximum of 6 days.</li>
	<li>Participants must complete and sign a declaration of green travel, detailing travel days, route, mode of transport, and distance. Travel receipts must be kept and presented to the sending institution for reimbursement.</li>		<li>Participants must complete and sign a declaration of green travel, detailing travel days, route, mode of transport, and distance. Travel receipts must be kept and presented to the sending institution for reimbursement.</li>
	~~</ul>~~
	~~</li>~~
	</ul>		</ul>
	</div>		</div>

Horia Modran at 14:34, 2 April 2025

2025-04-02T14:34:23Z

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	<br/>		<br/>
	<b>Steps:</b> <br/>		<b>Steps:</b> <br/>
			[[File:Square_yellow.png\|10px\|link=\|baseline]] Step 1. Organise a few events to popularise the Erasmus+ programme among teachers and administrative staff members
	<ul>		<ul>
	<li>~~Step 1. Organise a few events to popularise the Erasmus+ programme among teachers and administrative staff members –~~ Choose an appropriate time for the events so that you can reach a large audience.</li>		<li>Choose an appropriate time for the events so that you can reach a large audience.</li>
	<li>Step 2. Launch the call for the STA – Set a selection calendar at the beginning of each academic year~~; use~~ as many channels as possible to share the information (e.g., direct communication through Erasmus+ institutional and faculty coordinators).</li>		</ul>
	<li>Step 3. Select the teachers/administrative staff members ~~– Ensure~~ the selection criteria are fair, transparent, and available to all~~; confirm~~ that the selected ~~candidates~~ fulfil all eligibility requirements.</li>		[[File:Square_yellow.png\|10px\|link=\|baseline]] Step 2. Launch the call for the STA
	<li>Step 4. Prepare the mobility ~~– Ensure~~ the documentation is ready in time~~; ask~~ for an invitation or letter of acceptance from the host institution; assist the ~~candidate~~ in preparing the Training Agreement~~; sign~~ the Training Agreement after ~~thorough~~ checking and ~~acceptance~~ by the host~~; conclude~~ the financial contract.</li>		<ul>
	<li>Step 5. During the mobility – Maintain communication and support with participants as needed.</li>		<li>Set a selection calendar at the beginning of each academic year.</li>
	<li>Step 6. After the mobility ~~– Hand~~ over the required mobility documents (e.g., certificate of attendance, travel and accommodation documents, pictures, etc.).</li>		<li>Use as many channels as possible to share the information – e.g. direct communication through Erasmus+ institutional and faculty coordinators.</li>
			</ul>
			[[File:Square_yellow.png\|10px\|link=\|baseline]]Step 3. Select the teachers/administrative staff members
			<ul>
			<li>Make sure the selection criteria are fair, transparent and available to all the teachers/administrative staff.</li>
			<li>Make sure that the selected teachers/administrative staff fulfil all the eligibility requirements.</li>
			</ul>
			[[File:Square_yellow.png\|10px\|link=\|baseline]]Step 4. Prepare the mobility
			<ul>
			<li>Make sure the whole documentation will be ready in time for the mobility to take place.</li>
			<li>Ask for an invitation or letter of acceptance from the host institution.</li>
			<li>If needed, assist the teacher/ staff member in preparing the Training Agreement, by offering all the required information.</li>
			<li>Sign the Training Agreement after thoroughly checking it and making sure it is also accepted by the host institution.</li>
			<li>Conclude the financial contract.</li>
			</ul>
			[[File:Square_yellow.png\|10px\|link=\|baseline]]Step 5. During the mobility
			<ul>
			<li>Maintain communication and support with participants if needed.</li>
			</ul>
			[[File:Square_yellow.png\|10px\|link=\|baseline]]Step 6. After the mobility
			<ul>
			<li>Handing over the required mobility documents by the teacher/staff member (e.g. certificate of attendance, travel and accommodation documents, pictures, etc.). </li>
	</ul>		</ul>
	<br/>		<br/>

Horia Modran at 14:28, 2 April 2025

2025-04-02T14:28:13Z

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	[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the sending institution: selected teacher/administrative staff member, Erasmus+ coordinator, Dean, Head of the Department, staff. <br/>		[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the sending institution: selected teacher/administrative staff member, Erasmus+ coordinator, Dean, Head of the Department, staff. <br/>
	[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the receiving institution: Erasmus+ coordinator or person in charge of approving the Mobility Agreement for Training and assisting the teacher/staff. <br/>		[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the receiving institution: Erasmus+ coordinator or person in charge of approving the Mobility Agreement for Training and assisting the teacher/staff. <br/>
	[[File:Square_yellow.png\|10px\|link=\|baseline]] Advisor in Internationalisation (if there are some in the university)::		[[File:Square_yellow.png\|10px\|link=\|baseline]] Advisor in Internationalisation (if there are some in the university):
	<ul>		<ul>
	<li>Ensure alignment of Erasmus+ training mobility with the institution’s internationalisation strategy.</li>		<li>Ensure alignment of Erasmus+ training mobility with the institution’s internationalisation strategy.</li>
	<li>Provide guidance on partnership development and mobility planning.</li>		<li>Provide guidance on partnership development and mobility planning.</li>
	</ul>		</ul>
	[[File:Square_yellow.png\|10px\|link=\|baseline]] Pedagogical Engineers (if there are some in the university)::		[[File:Square_yellow.png\|10px\|link=\|baseline]] Pedagogical Engineers (if there are some in the university):
	<ul>		<ul>
	<li>Support the design and implementation of digital tools or resources for mobility training.</li>		<li>Support the design and implementation of digital tools or resources for mobility training.</li>

Horia Modran at 14:27, 2 April 2025

2025-04-02T14:27:44Z

← Older revision		Revision as of 14:27, 2 April 2025
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	[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the sending institution: selected teacher/administrative staff member, Erasmus+ coordinator, Dean, Head of the Department, staff. <br/>		[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the sending institution: selected teacher/administrative staff member, Erasmus+ coordinator, Dean, Head of the Department, staff. <br/>
	[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the receiving institution: Erasmus+ coordinator or person in charge of approving the Mobility Agreement for Training and assisting the teacher/staff. <br/>		[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the receiving institution: Erasmus+ coordinator or person in charge of approving the Mobility Agreement for Training and assisting the teacher/staff. <br/>
	[[File:Square_yellow.png\|10px\|link=\|baseline]] Advisor in Internationalisation (if ~~available~~):		[[File:Square_yellow.png\|10px\|link=\|baseline]] Advisor in Internationalisation (if there are some in the university)::
	<ul>		<ul>
	<li>Ensure alignment of Erasmus+ training mobility with the institution’s internationalisation strategy.</li>		<li>Ensure alignment of Erasmus+ training mobility with the institution’s internationalisation strategy.</li>
	<li>Provide guidance on partnership development and mobility planning.</li>		<li>Provide guidance on partnership development and mobility planning.</li>
	</ul>		</ul>
	[[File:Square_yellow.png\|10px\|link=\|baseline]] Pedagogical Engineers (if ~~available~~):		[[File:Square_yellow.png\|10px\|link=\|baseline]] Pedagogical Engineers (if there are some in the university)::
	<ul>		<ul>
	<li>Support the design and implementation of digital tools or resources for mobility training.</li>		<li>Support the design and implementation of digital tools or resources for mobility training.</li>

Horia Modran at 14:26, 2 April 2025

2025-04-02T14:26:56Z

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		<div style="text-align: justify;">
		<b>Category of recipe: </b>Internationalisation through partnerships; Internationalisation through development of international skills for staff members.<br/>
		<br/>
		<b>Objective: </b>Enhance the professional skills of academic and administrative staff; Provide training opportunities through workshops, peer collaboration, or direct workplace observation; Encourage knowledge exchange between institutions. <br/>
		<br/>
		<b>Short description of the recipe: </b> Erasmus+ training mobility allows academic and administrative staff to gain new competencies, practical skills, and international experience by participating in structured training or observation activities at a partner institution. Eligible activities include: Professional training courses (e.g., workshops, conferences, specialised programmes). <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Practical internships in laboratories, research centres, or administrative offices. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Job shadowing and peer learning in different institutional settings <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Participation in structured courses or collaboration on methodologies and best practices. <br/>
		<br/>
		<b>Academic recognition: </b>Certificate of attendance. <br/>
		<br/>
		<b>Level of difficulty:</b> Basic <br/>
		<br/>
		<b>Calendar and time needed:</b> <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] The selection procedure starts at the beginning of the academic year and the training mobility could take place during either the first or the second semester, according to the teacher’s or administrative staff member’s choice and the availability of the receiving institution to host them. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] After the selection procedure is completed, the teacher/administrative staff member will start preparing the required documents within an approved calendar. <br/>
		<br/>
		<b>Cost summary:</b> €. <br/>
		<br/>
		<b>Language and level required:</b> According to the inter-institutional agreement. <br/>
		<br/>
		<b>Roles and Responsibilities:</b> <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Erasmus+ coordinators or responsible person from the receiving institution: in charge of assisting the teacher/staff member in completing the documentation and approving the Mobility Agreement – Staff Mobility for Training. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] University IR office/Erasmus+ office: in charge of organising the calls for the selection of training mobilities, popularising the Erasmus+ programme among teachers/administrative staff, ensuring financial and administrative monitoring, and preparing documentation related to teachers’ mobilities (e.g., financial contracts). <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the sending institution: selected teacher/administrative staff member, Erasmus+ coordinator, Dean, Head of the Department, staff. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Participants from the receiving institution: Erasmus+ coordinator or person in charge of approving the Mobility Agreement for Training and assisting the teacher/staff. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Advisor in Internationalisation (if available):
		<ul>
		<li>Ensure alignment of Erasmus+ training mobility with the institution’s internationalisation strategy.</li>
		<li>Provide guidance on partnership development and mobility planning.</li>
		</ul>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Pedagogical Engineers (if available):
		<ul>
		<li>Support the design and implementation of digital tools or resources for mobility training.</li>
		</ul>
		<br/>
		<b>Ingredients:</b> <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] An annual application process according to a calendar communicated in advance. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] A teacher or administrative staff member that fulfils the selection criteria. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Identification of the receiving university or institution. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] An invitation or an acceptance letter from the receiving institution. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] One Erasmus+ coordinator. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] A Staff Mobility for Training Agreement signed by the applicant and the representatives of both the sending and the receiving institutions. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] A financial contract between the applicant and the sending institution. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] An Erasmus+ grant contributing to the costs for travel and subsistence. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] A confirmation of attendance. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Travel and accommodation documents. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] An EU Survey to be filled in on the European Commission Erasmus+ platform at the end of the mobility. <br/>
		[[File:Square_yellow.png\|10px\|link=\|baseline]] Swiss-European Mobility Programme (SEMP) for Switzerland mobilities. <br/>
		<br/>
		<b>Steps:</b> <br/>
		<ul>
		<li>Step 1. Organise a few events to popularise the Erasmus+ programme among teachers and administrative staff members – Choose an appropriate time for the events so that you can reach a large audience.</li>
		<li>Step 2. Launch the call for the STA – Set a selection calendar at the beginning of each academic year; use as many channels as possible to share the information (e.g., direct communication through Erasmus+ institutional and faculty coordinators).</li>
		<li>Step 3. Select the teachers/administrative staff members – Ensure the selection criteria are fair, transparent, and available to all; confirm that the selected candidates fulfil all eligibility requirements.</li>
		<li>Step 4. Prepare the mobility – Ensure the documentation is ready in time; ask for an invitation or letter of acceptance from the host institution; assist the candidate in preparing the Training Agreement; sign the Training Agreement after thorough checking and acceptance by the host; conclude the financial contract.</li>
		<li>Step 5. During the mobility – Maintain communication and support with participants as needed.</li>
		<li>Step 6. After the mobility – Hand over the required mobility documents (e.g., certificate of attendance, travel and accommodation documents, pictures, etc.).</li>
		</ul>
		<br/>
		<b>Budget description:</b> <br/>
		<ul>
		<li>Cost for the organising institution:
		<ul>
		<li>Erasmus+ grants cover mobility expenses, reducing costs for institutions.</li>
		<li>Additional administrative costs may arise depending on internal procedures.</li>
		</ul>
		</li>
		<li>Business model of the activity:
		<ul>
		<li>Fully subsidised activity through Erasmus+ grants.</li>
		</ul>
		</li>
		<li>Budget type / sources of revenue:
		<ul>
		<li>Erasmus+ mobility funding.</li>
		<li>Institutional funds (if applicable).</li>
		<li>Swiss-European Mobility Programme (SEMP) for mobilities involving Switzerland.</li>
		</ul>
		</li>
		<li>Cost per participant:
		<ul>
		<li>Erasmus+ grants provide financial support for travel and subsistence during the training mobility. The amount varies based on factors such as the receiving country, travel distance, and duration of the mobility.</li>
		<li>Participants using green travel methods (bus, train, ferry, car-pooling) are eligible for an additional grant. Sustainable transport options may extend the funded travel period by up to 4 days, increasing from 2 to a maximum of 6 days.</li>
		<li>Participants must complete and sign a declaration of green travel, detailing travel days, route, mode of transport, and distance. Travel receipts must be kept and presented to the sending institution for reimbursement.</li>
		</ul>
		</li>
		</ul>
		</div>

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2025-04-02T09:41:20Z

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	~~<div style="text-align: justify;">~~
	~~<b>Category of recipe: </b>Internationalisation through pedagogical activities and development of international skills (curriculum). <br/>~~
	~~<br/>~~
	~~<b>Objective: </b>Attracting International students / diversify the student body; Improving academic quality / offer. <br/>~~
	~~<br/>~~
	<b>Short description: </b>Organise a short-term local language programme designed primarily for people wishing to rapidly develop their local language skills and deepen their knowledge of the language while integrating into the local environment.<br/>
	~~<br/>~~
	~~<b>Academic recognition: </b>At a minimum a certificate of attendance, and if validated, this course must earn ECTS credits per session to be attractive. <br/>~~
	~~<br/>~~
	~~<b>Level of difficulty:</b> Medium <br/>~~
	~~<br/>~~
	~~<b>Calendar and time needed:</b> 8 to 12 months before teaching. <br/>~~
	~~<br/>~~
	~~<b>Cost summary:</b> €€€ <br/>~~
	~~<br/>~~
	~~<b>Language and level required for students:</b> <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] The aim being to attract students who want to learn your local language, you must set the appropriate level requested in your local language. <br/>~~
	[[File:Square_purple.png\|10px\|link=\|baseline]] Therefore, if the goal is to attract students for an exchange or as Freemovers, a B1-B2 level is ideal. If it's just to introduce them to your country and university for future enrolment, a beginner level is enough. <br/>
	~~<br/>~~
	~~<b>Roles and Responsibilities:</b> <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Programme Coordinator: Manages the day-to-day planning and execution of the summer school programme. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Academic Lead: Coordinates the pedagogical aspects. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Language Teacher(s): Deliver the language instruction (may be the same as the Academic Lead). <br/>~~
	[[File:Square_purple.png\|10px\|link=\|baseline]] Receiving Institution Support: Provides administrative, communication, housing, and other logistical support (managed by one or more designated colleagues). <br/>
	~~<br/>~~
	~~<b>Ingredients:</b> <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Vision and objectives: 2 cups of clear academic and cultural goals. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] An enthusiastic team of at least 3 persons highly motivated to organise a summer school in your faculty. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] At least 1 language teacher. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] A pinch of rigorous, innovative curriculum. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Target audience: A clear profile of international students with a group interested in your programme. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] 1 or 2 time slots of 3 weeks each during summer (before the summer closing of your institution). <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Cultural activities: A dollop of local immersion experiences. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Collaborations: Partnerships with universities or other partners (2–3 strong ones recommended). <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Budget: 1 well-prepared financial plan (includes tuition, scholarships, and logistics). <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Marketing strategy: 1 robust mix of social media campaigns, international fairs, and email outreach. <br/>~~
	~~<br/>~~
	~~<b>Recipe steps:</b> <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Step 1: Define the language and objectives of your Summer school – Set measurable learning objectives that align with the goals of the programme. <br/>~~
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 2: Create a Planning Committee – Assemble a team to assist in organising the event. This should include a programme coordinator, administrative assistants to handle logistics and registration, and subject-matter experts (colleague(s) or external facilitators) who will lead sessions. <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 3: Select the venue and format – Set the dates (1 or 2 sessions of 3 weeks each during summer) and choose a suitable venue that is accessible, comfortable, and equipped with necessary technology (wifi, microphones, projectors). <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 4: Collaborate with partners – Reach out to international universities for joint teaching efforts or credit transfer agreements, and secure partnerships with local organisations for site visits and guest lectures. <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 5: Develop the Programme content – Develop a detailed work plan and activities to meet the objectives; organise workshops for active engagement; prepare materials (slides, handouts, case studies) for each session. <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 6: Budget and fundings – Create a detailed budget covering academic content, accommodation, meals, and excursions; explore funding sources (Erasmus+, external grants, sponsorships) and apply for the relevant grants or proposals. <br/>
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Step 7: Inform the following players – Notify your institution and faculty to relay information on your programme offer. <br/>~~
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 8: Establish a Communication Plan – Actively communicate on internal and external channels (mailings, language school networks, embassy contacts, etc.); design and distribute a digital brochure with event details; promote the programme through social media. <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 9: Get help from Support services – Engage your institution’s Schooling service, International Relations Office, and Communication Department to manage registration and administrative steps, including accommodation and visa support if needed. <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 10: Send out a Welcome notice to registered participants – Provide guidance on arrival (accommodation, internet, transportation, groceries, etc.). <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 11: Serve the Programme – Ensure all preparations (equipment, seating, materials) are in place; welcome students with a tour and activities; organise teaching and evaluation sessions. <br/>
	[[File:Square_purple.png\|10px\|link=\|baseline]] Step 12: Post-event follow-up – Send thank-you notes to speakers and participants; review feedback; share post-event materials (recordings, slides, further reading). <br/>
	~~<br/>~~
	~~<b>Budget description:</b> <br/>~~
	[[File:Square_purple.png\|10px\|link=\|baseline]] Costs cover tuition, accommodation, meals, and any additional expenses; registration fees may apply. Scholarships or grants may be available to support students. <br/>
	~~<br/>~~
	~~=== Non-mandatory items ===~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Resources: A robust mix of social media campaigns, international fairs, and email outreach. <br/>~~
	~~[[File:Square_purple.png\|10px\|link=\|baseline]] Successful examples: Promotional materials and programme details from previous summer schools.~~
	~~</div>~~

Horia Modran at 09:41, 2 April 2025

2025-04-02T09:41:01Z

Horia Modran at 09:38, 2 April 2025

2025-04-02T09:38:59Z

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	<div style="text-align: justify;">		<div style="text-align: justify;">
	<b>Category of recipe: </b>Internationalisation through pedagogical activities and development of international skills (curriculum). <br/>		<b>Category of recipe: </b>Internationalisation through pedagogical activities and development of international skills (curriculum). <br/>
			<br/>
	<b>Objective: </b>Attracting International students / diversify the student body; Improving academic quality / offer. <br/>		<b>Objective: </b>Attracting International students / diversify the student body; Improving academic quality / offer. <br/>
	<br/>		<br/>
	<b>Short description: </b>~~<br/>~~		<b>Short description: </b>Organise a short-term local language programme designed primarily for people wishing to rapidly develop their local language skills and deepen their knowledge of the language while integrating into the local environment.
	~~[[File:Square_yellow.png\|10px\|link=\|baseline]]~~ Organise a short-term local language programme designed primarily for people wishing to rapidly develop their local language skills and deepen their knowledge of the language while integrating into the local environment.
	<br/>		<br/>
	<b>Academic recognition: </b>At a minimum a certificate of attendance, and if validated, this course must earn ECTS credits per session to be attractive. <br/>		<b>Academic recognition: </b>At a minimum a certificate of attendance, and if validated, this course must earn ECTS credits per session to be attractive. <br/>

Horia Modran: Created page with "
Category of recipe: Internationalisation through pedagogical activities and development of international skills (curriculum).
Objective: Attracting International students / diversify the student body; Improving academic quality / offer.

Short description:
baseline Organise a short-term local language programme designed primarily for people wishing to rapi..."

2025-04-02T09:36:14Z

Created page with "<div style="text-align: justify;"> Category of recipe: Internationalisation through pedagogical activities and development of international skills (curriculum). Objective: Attracting International students / diversify the student body; Improving academic quality / offer. Short description: 10px|link=|baseline Organise a short-term local language programme designed primarily for people wishing to rapi..."

New page

<div style="text-align: justify;">
Category of recipe: Internationalisation through pedagogical activities and development of international skills (curriculum). 
Objective: Attracting International students / diversify the student body; Improving academic quality / offer. 
 
Short description: 
[[File:Square_yellow.png|10px|link=|baseline]] Organise a short-term local language programme designed primarily for people wishing to rapidly develop their local language skills and deepen their knowledge of the language while integrating into the local environment.
 
Academic recognition: At a minimum a certificate of attendance, and if validated, this course must earn ECTS credits per session to be attractive. 
 
Level of difficulty: Medium 
 
Calendar and time needed: 8 to 12 months before teaching. 
 
Cost summary: €€€ 
 
Language and level required for students: 
[[File:Square_yellow.png|10px|link=|baseline]] The aim being to attract students who want to learn your local language, you must set the appropriate level requested in your local language. 
[[File:Square_yellow.png|10px|link=|baseline]] Therefore, if the goal is to attract students for an exchange or as Freemovers, a B1-B2 level is ideal. If it's just to introduce them to your country and university for future enrolment, a beginner level is enough. 
 
Roles and Responsibilities: 
[[File:Square_yellow.png|10px|link=|baseline]] Programme Coordinator: Manages the day-to-day planning and execution of the summer school programme. 
[[File:Square_yellow.png|10px|link=|baseline]] Academic Lead: Coordinates the pedagogical aspects. 
[[File:Square_yellow.png|10px|link=|baseline]] Language Teacher(s): Deliver the language instruction (may be the same as the Academic Lead). 
[[File:Square_yellow.png|10px|link=|baseline]] Receiving Institution Support: Provides administrative, communication, housing, and other logistical support (managed by one or more designated colleagues). 
 
Ingredients: 
[[File:Square_yellow.png|10px|link=|baseline]] Vision and objectives: 2 cups of clear academic and cultural goals. 
[[File:Square_yellow.png|10px|link=|baseline]] An enthusiastic team of at least 3 persons highly motivated to organise a summer school in your faculty. 
[[File:Square_yellow.png|10px|link=|baseline]] At least 1 language teacher. 
[[File:Square_yellow.png|10px|link=|baseline]] A pinch of rigorous, innovative curriculum. 
[[File:Square_yellow.png|10px|link=|baseline]] Target audience: A clear profile of international students with a group interested in your programme. 
[[File:Square_yellow.png|10px|link=|baseline]] 1 or 2 time slots of 3 weeks each during summer (before the summer closing of your institution). 
[[File:Square_yellow.png|10px|link=|baseline]] Cultural activities: A dollop of local immersion experiences. 
[[File:Square_yellow.png|10px|link=|baseline]] Collaborations: Partnerships with universities or other partners (2–3 strong ones recommended). 
[[File:Square_yellow.png|10px|link=|baseline]] Budget: 1 well-prepared financial plan (includes tuition, scholarships, and logistics). 
[[File:Square_yellow.png|10px|link=|baseline]] Marketing strategy: 1 robust mix of social media campaigns, international fairs, and email outreach. 
 
Recipe steps: 
[[File:Square_yellow.png|10px|link=|baseline]] Step 1: Define the language and objectives of your Summer school – Set measurable learning objectives that align with the goals of the programme. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 2: Create a Planning Committee – Assemble a team to assist in organising the event. This should include a programme coordinator, administrative assistants to handle logistics and registration, and subject-matter experts (colleague(s) or external facilitators) who will lead sessions. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 3: Select the venue and format – Set the dates (1 or 2 sessions of 3 weeks each during summer) and choose a suitable venue that is accessible, comfortable, and equipped with necessary technology (wifi, microphones, projectors). 
[[File:Square_yellow.png|10px|link=|baseline]] Step 4: Collaborate with partners – Reach out to international universities for joint teaching efforts or credit transfer agreements, and secure partnerships with local organisations for site visits and guest lectures. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 5: Develop the Programme content – Develop a detailed work plan and activities to meet the objectives; organise workshops for active engagement; prepare materials (slides, handouts, case studies) for each session. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 6: Budget and fundings – Create a detailed budget covering academic content, accommodation, meals, and excursions; explore funding sources (Erasmus+, external grants, sponsorships) and apply for the relevant grants or proposals. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 7: Inform the following players – Notify your institution and faculty to relay information on your programme offer. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 8: Establish a Communication Plan – Actively communicate on internal and external channels (mailings, language school networks, embassy contacts, etc.); design and distribute a digital brochure with event details; promote the programme through social media. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 9: Get help from Support services – Engage your institution’s Schooling service, International Relations Office, and Communication Department to manage registration and administrative steps, including accommodation and visa support if needed. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 10: Send out a Welcome notice to registered participants – Provide guidance on arrival (accommodation, internet, transportation, groceries, etc.). 
[[File:Square_yellow.png|10px|link=|baseline]] Step 11: Serve the Programme – Ensure all preparations (equipment, seating, materials) are in place; welcome students with a tour and activities; organise teaching and evaluation sessions. 
[[File:Square_yellow.png|10px|link=|baseline]] Step 12: Post-event follow-up – Send thank-you notes to speakers and participants; review feedback; share post-event materials (recordings, slides, further reading). 
 
Budget description: 
[[File:Square_yellow.png|10px|link=|baseline]] Costs cover tuition, accommodation, meals, and any additional expenses; registration fees may apply. Scholarships or grants may be available to support students. 
 
=== Non-mandatory items ===
[[File:Square_yellow.png|10px|link=|baseline]] Resources: A robust mix of social media campaigns, international fairs, and email outreach. 
[[File:Square_yellow.png|10px|link=|baseline]] Successful examples: Promotional materials and programme details from previous summer schools.
</div>

← Older revision		Revision as of 09:41, 2 April 2025
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	<b>Objective: </b>Attracting International students / diversify the student body; Improving academic quality / offer. <br/>		<b>Objective: </b>Attracting International students / diversify the student body; Improving academic quality / offer. <br/>
	<br/>		<br/>
	<b>Short description: </b>Organise a short-term local language programme designed primarily for people wishing to rapidly develop their local language skills and deepen their knowledge of the language while integrating into the local environment.		<b>Short description: </b>Organise a short-term local language programme designed primarily for people wishing to rapidly develop their local language skills and deepen their knowledge of the language while integrating into the local environment.<br/>
	<br/>		<br/>
	<b>Academic recognition: </b>At a minimum a certificate of attendance, and if validated, this course must earn ECTS credits per session to be attractive. <br/>		<b>Academic recognition: </b>At a minimum a certificate of attendance, and if validated, this course must earn ECTS credits per session to be attractive. <br/>
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	<br/>		<br/>
	<b>Language and level required for students:</b> <br/>		<b>Language and level required for students:</b> <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] The aim being to attract students who want to learn your local language, you must set the appropriate level requested in your local language. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] The aim being to attract students who want to learn your local language, you must set the appropriate level requested in your local language. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Therefore, if the goal is to attract students for an exchange or as Freemovers, a B1-B2 level is ideal. If it's just to introduce them to your country and university for future enrolment, a beginner level is enough. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Therefore, if the goal is to attract students for an exchange or as Freemovers, a B1-B2 level is ideal. If it's just to introduce them to your country and university for future enrolment, a beginner level is enough. <br/>
	<br/>		<br/>
	<b>Roles and Responsibilities:</b> <br/>		<b>Roles and Responsibilities:</b> <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Programme Coordinator: Manages the day-to-day planning and execution of the summer school programme. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Programme Coordinator: Manages the day-to-day planning and execution of the summer school programme. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Academic Lead: Coordinates the pedagogical aspects. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Academic Lead: Coordinates the pedagogical aspects. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Language Teacher(s): Deliver the language instruction (may be the same as the Academic Lead). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Language Teacher(s): Deliver the language instruction (may be the same as the Academic Lead). <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Receiving Institution Support: Provides administrative, communication, housing, and other logistical support (managed by one or more designated colleagues). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Receiving Institution Support: Provides administrative, communication, housing, and other logistical support (managed by one or more designated colleagues). <br/>
	<br/>		<br/>
	<b>Ingredients:</b> <br/>		<b>Ingredients:</b> <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Vision and objectives: 2 cups of clear academic and cultural goals. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Vision and objectives: 2 cups of clear academic and cultural goals. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] An enthusiastic team of at least 3 persons highly motivated to organise a summer school in your faculty. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] An enthusiastic team of at least 3 persons highly motivated to organise a summer school in your faculty. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] At least 1 language teacher. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] At least 1 language teacher. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] A pinch of rigorous, innovative curriculum. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] A pinch of rigorous, innovative curriculum. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Target audience: A clear profile of international students with a group interested in your programme. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Target audience: A clear profile of international students with a group interested in your programme. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] 1 or 2 time slots of 3 weeks each during summer (before the summer closing of your institution). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] 1 or 2 time slots of 3 weeks each during summer (before the summer closing of your institution). <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Cultural activities: A dollop of local immersion experiences. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Cultural activities: A dollop of local immersion experiences. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Collaborations: Partnerships with universities or other partners (2–3 strong ones recommended). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Collaborations: Partnerships with universities or other partners (2–3 strong ones recommended). <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Budget: 1 well-prepared financial plan (includes tuition, scholarships, and logistics). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Budget: 1 well-prepared financial plan (includes tuition, scholarships, and logistics). <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Marketing strategy: 1 robust mix of social media campaigns, international fairs, and email outreach. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Marketing strategy: 1 robust mix of social media campaigns, international fairs, and email outreach. <br/>
	<br/>		<br/>
	<b>Recipe steps:</b> <br/>		<b>Recipe steps:</b> <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 1: Define the language and objectives of your Summer school – Set measurable learning objectives that align with the goals of the programme. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 1: Define the language and objectives of your Summer school – Set measurable learning objectives that align with the goals of the programme. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 2: Create a Planning Committee – Assemble a team to assist in organising the event. This should include a programme coordinator, administrative assistants to handle logistics and registration, and subject-matter experts (colleague(s) or external facilitators) who will lead sessions. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 2: Create a Planning Committee – Assemble a team to assist in organising the event. This should include a programme coordinator, administrative assistants to handle logistics and registration, and subject-matter experts (colleague(s) or external facilitators) who will lead sessions. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 3: Select the venue and format – Set the dates (1 or 2 sessions of 3 weeks each during summer) and choose a suitable venue that is accessible, comfortable, and equipped with necessary technology (wifi, microphones, projectors). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 3: Select the venue and format – Set the dates (1 or 2 sessions of 3 weeks each during summer) and choose a suitable venue that is accessible, comfortable, and equipped with necessary technology (wifi, microphones, projectors). <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 4: Collaborate with partners – Reach out to international universities for joint teaching efforts or credit transfer agreements, and secure partnerships with local organisations for site visits and guest lectures. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 4: Collaborate with partners – Reach out to international universities for joint teaching efforts or credit transfer agreements, and secure partnerships with local organisations for site visits and guest lectures. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 5: Develop the Programme content – Develop a detailed work plan and activities to meet the objectives; organise workshops for active engagement; prepare materials (slides, handouts, case studies) for each session. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 5: Develop the Programme content – Develop a detailed work plan and activities to meet the objectives; organise workshops for active engagement; prepare materials (slides, handouts, case studies) for each session. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 6: Budget and fundings – Create a detailed budget covering academic content, accommodation, meals, and excursions; explore funding sources (Erasmus+, external grants, sponsorships) and apply for the relevant grants or proposals. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 6: Budget and fundings – Create a detailed budget covering academic content, accommodation, meals, and excursions; explore funding sources (Erasmus+, external grants, sponsorships) and apply for the relevant grants or proposals. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 7: Inform the following players – Notify your institution and faculty to relay information on your programme offer. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 7: Inform the following players – Notify your institution and faculty to relay information on your programme offer. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 8: Establish a Communication Plan – Actively communicate on internal and external channels (mailings, language school networks, embassy contacts, etc.); design and distribute a digital brochure with event details; promote the programme through social media. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 8: Establish a Communication Plan – Actively communicate on internal and external channels (mailings, language school networks, embassy contacts, etc.); design and distribute a digital brochure with event details; promote the programme through social media. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 9: Get help from Support services – Engage your institution’s Schooling service, International Relations Office, and Communication Department to manage registration and administrative steps, including accommodation and visa support if needed. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 9: Get help from Support services – Engage your institution’s Schooling service, International Relations Office, and Communication Department to manage registration and administrative steps, including accommodation and visa support if needed. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 10: Send out a Welcome notice to registered participants – Provide guidance on arrival (accommodation, internet, transportation, groceries, etc.). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 10: Send out a Welcome notice to registered participants – Provide guidance on arrival (accommodation, internet, transportation, groceries, etc.). <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 11: Serve the Programme – Ensure all preparations (equipment, seating, materials) are in place; welcome students with a tour and activities; organise teaching and evaluation sessions. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 11: Serve the Programme – Ensure all preparations (equipment, seating, materials) are in place; welcome students with a tour and activities; organise teaching and evaluation sessions. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Step 12: Post-event follow-up – Send thank-you notes to speakers and participants; review feedback; share post-event materials (recordings, slides, further reading). <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Step 12: Post-event follow-up – Send thank-you notes to speakers and participants; review feedback; share post-event materials (recordings, slides, further reading). <br/>
	<br/>		<br/>
	<b>Budget description:</b> <br/>		<b>Budget description:</b> <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Costs cover tuition, accommodation, meals, and any additional expenses; registration fees may apply. Scholarships or grants may be available to support students. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Costs cover tuition, accommodation, meals, and any additional expenses; registration fees may apply. Scholarships or grants may be available to support students. <br/>
	<br/>		<br/>
	=== Non-mandatory items ===		=== Non-mandatory items ===
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Resources: A robust mix of social media campaigns, international fairs, and email outreach. <br/>		[[File:Square_purple.png\|10px\|link=\|baseline]] Resources: A robust mix of social media campaigns, international fairs, and email outreach. <br/>
	[[File:~~Square_yellow~~.png\|10px\|link=\|baseline]] Successful examples: Promotional materials and programme details from previous summer schools.		[[File:Square_purple.png\|10px\|link=\|baseline]] Successful examples: Promotional materials and programme details from previous summer schools.
	</div>		</div>