UNITA sustainable policies for students and staff

 Notice: The following sections are missing information: Indicators Sheet, Data Collection.

Task number	1
Name	UNITA sustainable policies for students and staff
Strategic Axes	Communities building
Workpackage	Developing UNITA communities

Objectives

Joint action to establish well developed and flexible student and staff policies at partner and alliance level, to formulate ambitious and reachable well-being, inclusion and equity, career development, organizational innovation and student cooperation.

Establish well developed and flexible student and staff policies aiming at measurable increases in 5 fields:

1. Student and staff well-being
2. Inclusion and gender equity
3. Staff training, career and leadership development within the alliance
4. Intra- and extra entrepreneurship
5. Connecting students’ organisations and initiatives.

Inputs & Resources

Source documentation:

• UNITA Tasks_Team_List_20231120
• UNITA Budget documents

Resources

• Human Resources: List of staff on the task, roles and position: Co-leaders Joaquín Romero Roldán UPNA & Delia Virga UVT + 28 TT members (Profiles: often from QA offices or QA teams/VR)
• Financial: Budget allocated to the task: 42.140€+75.200€ for “other costs” of the WP2 as a whole, but no specific distribution per task.
• Materials: Type of materials required (computers, software, scientific tools,…): Datacloud, Big Blue Button.
• Intangible: Type of intangible materials (communication tools, data bases,…): Datacloud applications; +++

Activities & Sub-Tasks

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T2.1 description
• Task Workplan – T2.1 workplan
• GANTT – WP2 GANTT

List of activities	Actions to implement	Deadline
A2.1.1 Outline student and staff policies throughout the alliance	Introduce the new partners to the achievements and lessons learned from RE-UNITA (M2). Map our institutional policies, charters, documentation, etc. as well as our needs to identify common priorities and standards. Collect and share standard and innovative student and staff policies. Make a synopsis of similar and complementary practices to detect potential of synergies and joint actions. Draft, discuss and adopt the UNITA alliance student and staff policies’ strategy and action plan at partner and alliance level, aiming at measurable increases in 5 fields: 1) student and staff well-being, 2) inclusion and gender equity, 3) staff training, career, and leadership development within the alliance, 4) intra- and extra-entrepreneurship, and 5) connecting students’ organisations and initiatives.	09/30/2024
A2.1.2 Promote student and staff well-being	Create a specific working and studying conditions working group in charge of implementing a PDCA (plan-do-check-act) cycle by surveying and proposing actions to improve the study, research and work environments, the occupational health well-being and safety for students and staff. Build a common model of Well-being in UNITA universities and implement some actions of it in each university. Communication plan to develop and promote the interventions at each University. Each year a meeting will be organised, four overall. Conduct a survey on the well-being of staff at the beginning and at the end of the project and measure the degree of satisfaction and criticalities of students and staff.	10/31/2027
A2.1.3 Promote inclusion and gender equity	Create a UNITA Inclusion and Gender Equity Plan (UIGEP) based on similar plans existing in each University and on the outcomes of the WP3 RE-UNITA project developed in the first stage. It will be harmonised with the European Charter for Researchers and a Code of Conduct for the Recruitment of Researchers. The universities should share experiences about their strategic plans and the tools they use for their implementation and disseminate the results to the academic community. One meeting per year will be organised to promote inclusion and gender equity.	10/31/2027
A2.1.4 Foster staff training and career development	Organise a leadership course for the university managing staff (Vice-Rectors and Deputies, Heads of Departments and Faculties, Service Directors, Offices Heads) to drive universities towards a better change management capability. The program focuses on giving to the University leaders guidelines and competencies to improve decision-making, change management and communication. A working group will be set up to define the common UNITA leadership model and how to adapt it in each University, considering the specific existing organisation and national rules. One meeting per year will be organised to monitor the progress.	10/31/2027
A2.1.5 Facilitate organisational innovation through intra-entrepreneurship and management development	Promote organisational innovation from within the universities, by encouraging staff and students to take an active role in the development of new ideas and decision-making, aiming at re-engineering the management processes. This will improve motivation and commitment, as well as increase creativity and entrepreneurial spirit within UNITA universities. Define organizational innovation models in UNITA universities, with a focus on the areas of Human Resources and services and elaborate an instrument to evaluate it. Build an action plan based on a diagnosis of the level of innovation in each University. Following the outcomes of the first phase of UNITA regarding the management of the Alliance, in particular about the models of recognition of mobility for staff, we will promote meetings among the HR managers and offices heads to disseminate and implement the organisational innovation model and the action plan. One meeting per year will be organised.	10/31/2027
A2.1.6 Connect students’ organisations and initiatives	Support the organisation of meetings of the Student Assembly and students’ organisations to encourage the proposal of projects for the improvement of students’ life. A part of the Budget of the Student Assembly will be dedicated to a joint project to support the student’s associations inside the Alliance. Develop the association’s ideas, share knowledge, share best practices in student organisations, implement online courses related to life skills for students (e.g., finance for everyday life), develop common actions.	10/31/2027

Indicators

These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

Outputs

Source documentation:

• Task Description – T2.1 description
• Task Workplan – T2.1 workplan
• List of Indicators – UNITA indicators

Primary indicators

Indicators gathered from the proposal

• IND 2.1.a – Number of dissemination events, courses, and focus group meetings on the different domains of the task.

Secondary indicators

To be defined by T5.4 members previously to interviews and to be proposed to task co leader

• Number of staff members involved in staff training and career development actions Mapping of policies of each partners.

Subtask Outputs

Sub Task Outputs Indicate concerned sub task	Outputs indicator Expected results at the sub-task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
Number of dissemination events, courses, and focus group meetings on the different domains of the task	* • Minim 3 staff members for each university involved in staff training and career development actions; focus groups for debate topics related to inclusion and gender equity or events for dissemination of this model; events for dissemination of organizational innovation model.	List of participants; Events
Implementation of UNITA student and staff policies’ strategy and action plan	* D2.1 – UNITA student and staff policies’ strategy and action plan implemented.	Documents of the project; outputs
A2.1.1 Outline student and staff policies throughout the alliance	* Mapping of the human resources policies applied in the alliance * Identifying which policies the different members of the alliance have or don´t have. * Number of policies that have been analyzed and validated. * Identifying the best practices in each area for transfer in common models.	Documents of the project, reports;
A2.1.2 Promote student and staff well-being	* Common model of Well-being in UNITA universities. * Research on human resources to evaluate the level of well-being and satisfaction (before & after the implementation of the common model). * Verifying a list of 100 items related to wellness that have to identify whether they are implemented or not in each university (i.e., teeth care, mental illnesses...). * How many measures are implemented in each university.	Surveys; Checklist
A2.1.3 Promote inclusion and gender equity: create. A2.1.4Foster staff training and career development. A2.1.5Facilitate organisational innovation through intra-entrepreneurship and management development.	* • UNITA Inclusion and Gender Equity Plan (UIGEP)= common model for inclusion and gender equity, number of dissemination of this plan, and concrete actions made by each partner. * Common UNITA leadership model = model of staff training and career development, number of staff members for each university involved in staff training and career development actions. * Organizational innovation model in UNITA universities, the number of disseminations of this model, and concrete actions made by each partner. * Research on human resources to evaluate the level of organizational innovation (before & after the implementation of the common model). * How many measures are implemented in each university.	Surveys; Interviews
A2.1.6 Connect students’ organisations and initiatives.	* Facilitate meetings between the Student Assembly and students’ organizations to stimulate students to propose specific projects for students; the number of initiatives implemented, in facts.	Interviews; Check-list

Outcomes

Source documentation:

• Task Description – T2.1 description
• Task and WP objectives – WP2 Objectives

Task Outcomes

Task Outcomes Identify the outcomes	Outcomes indicator Expected results at the task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
Take all the best practices of each policy for each university	* Good coordination – common actions and politics * Common leadership model * Common model of Well-being in UNITA universities * UNITA Inclusion and Gender Equity Plan (UIGEP) * Organizational innovation model in UNITA	Each university policy mapping
What are the benefits of the actions for the alliance partners? How does the task transform the partners?	* Achieving greater coordination and a common leadership model. * More careful about their health and well-being. * More inclusive as a community * More innovative as organizations.	Interview sheet
To what extent did the task contribute to achieve WP’s and/or UNITA’s goals?	* The goal is to reduce gender gap, increase inclusion, sense of belonging, level of participation and management and transfer of knowledge to society.

Impacts

Source documentation:

• Task and WP long-term objectives Task Description - T2.1 description - WP2 Objectives
• UNITA Mission Statement (from Grant Agreement)

	Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
1) Who are the stakeholders benefiting of the task’s actions ?	Partners of UNITA Academic and administrative staff from each partner’s university Students from each partner’s university	To check with the T5.1 list
2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA? What are the long term results for them ?	At the societal level, if we strengthen UNITA Communities: • Able to transfer more knowledge to society in research, teaching and innovation so the progress will increase • Strengthen European Union • offer of good practices For other universities and alliance • Relevant training for leaders in Academia Gain knowledge in a better inclusive way.	It's the same as an intern in a sense. Better integration and inclusivity for students throughout Europe.
3) To find indicators for impact, they suggested to do a survey/interview, perhaps the same they are thinking of doing now, at the beginning of the project, and see differences at the end of the project	Satisfaction Survey, interviews, checklists	Satisfaction Survey, interviews, checklists

Indicators' data sheet

Description	Unit of measurement	Source of data	Frequency	Baseline (2022)	Target 2027	Possible sub indicators

Data collection

• Manual collection: -
• Automatic collection: -