UNITA sharing of infrastructures and Knowledge

 1. INPUTS/RESOURCES (OK), 2. ACTIVITIES/SUB-TASKS (OK), 3. OUTPUTS (OK), 4. OUTCOMES (OK), 5. IMPACT (OK), 6. INDICATORS DATA SHEET (OK), 7. DATA COLLECTION (OK), 8. INDICATORS CONFIRMATION (OK).

Task number	4.3
Name	UNITA sharing of infrastructures and Knowledge
Strategic Axes	Education and Pedagogical Innovation, Communities building, Research and Innovation
Workpackage	Knowledge-based growth in rural, mountain and cross-border territories

Objectives

• Facilitate and improve the partners’ sharing practices of the research infrastructure and related services according to identified needs (not the principle objective, see objective below)
• Offer to researchers (GEMINAE partners) a tool in order to build interesting researching projects together and build a research alliance.

Inputs & Resources

Source documentation:

• UNITA Tasks_Team_List_20231120
• UNITA Budget documents

Resources

• Human Resources: List of staff on the task, roles and position: 29 persons (all universities and institutes are represented) involved in the task. Profiles: mainly Professors in Research areas + VR/Head of Research divisions/services.
• Financial: Budget allocated to the task: 200 k€.
• Materials: Type of materials required (computers, software, scientific tools): Not applicable
• Intangible: Type of intangible materials (communication tools, data bases,…): Data base. Already under constructed to be upgraded.

Activities & Actions

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T4.3 description
• GANTT – WP4 GANTT

List of Activities	Activity Title	Actions	Deadline
1	Complete and update the mapping of partners infrastructures and related services developed by Re-UNITA.	Exchange of good practices regarding the management and sharing of infrastructures. Draw lessons for the further development and sharing of infrastructures and related serviced.	(M1-M12)
2	Consolidate the model for sharing research infrastructures and services, based on a decentralized management and Open Data approaches.	Agree on UNITA preferential fees, fee waivers and the allotment of costs. Prioritise access focusing on major and complementary infrastructures that have a greater potential of being used by all the partners (including Associated Partners and GEMINAE network) relevant to the alliance focus area in education and R&I aiming to become part of a European infrastructure project repository.	(M5-M15)
3	Launch regular calls to co-finance access to infrastructures.	To enable researchers work, in priority on multi-partner projects, and also to address gaps in infrastructure, making proposals for longer-term solutions, involving national, private and EU funding. Set up an interactive user-friendly platform for infrastructure sharing in the UNITA inter-university digital campus to create a UNITA "scientific marketplace" and facilitate matchmaking partnerships, including training on infrastructures use. Implement and test the procedures for the systemic sharing of services and infrastructures and granting mutual access to facilities.	(M13-M48)
4	Assess the necessary system modifications.	Needed and the procedures being put in place to realise them at each partner institution and accommodate them legally, technically, and financially to develop a UNITA corporate identity of shared research services and infrastructures.	(M13-M36)
5	Enhance the system by adapting necessary changes and intensifying the sharing of services and infrastructures.	To reach an integration of the areas of research capacities into the shared UNITA corporate identity. The widening process will integrate in the network the facilities provided by Associated Partners and GEMINAE partners.	(M36-M48)

List of activities	Actions to implement	Deadline
A4.3.1 Complete and update the mapping of partners infrastructures and related services developed by Re-UNITA	Complete the current mapping by integrating the new partners' infrastructures and services; verify the coherence and completeness of data through partner consultation.	31/10/2024
A4.3.2 Consolidate the model for sharing research infrastructures and services, based on a decentralized management and Open Data approaches	Finalize and validate a common model for sharing infrastructures across the alliance; ensure compliance with Open Science principles and decentralized access protocols.	31/01/2025
A4.3.3 Launch regular calls to co-finance access to infrastructures	Design and implement a mechanism for launching periodic calls enabling researchers from all partners to access shared infrastructures, with co-financing support.	31/10/2027
A4.3.4 Assess the necessary system modifications	Identify gaps or inefficiencies in the existing infrastructure sharing system through feedback analysis and performance evaluation.	31/10/2026
A4.3.5 Enhance the system by adapting necessary changes and intensifying the sharing of services and infrastructures	Implement system upgrades based on the assessments made; increase frequency and variety of shared services and infrastructures available to partners.	31/10/2027

Indicators

These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T4.3 description
• GANTT – WP4 GANTT
• List of Indicators – UNITA indicators

---

Primary IndicatorsSecondary IndicatorsSub-Indicators

These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

Indicator	Indicator Description	Unit of Measurement	Data Source	Frequency	Baseline	Target	Type
a	Number of infrastructures and related services in the interactive map	Numerical	To be defined	To be defined	113	250	Output

These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

Indicator Description	Unit of Measurement	Data Source	Frequency	Baseline	Target	Type
Number of shared infrastructures	Numerical	List of contact persons / points (available on datacloud); UNIZAR Database	6 months			Outcome

These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

Sub-Indicator Description	Unit of Measurement	Data Source	Frequency	Type	Parent Indicator
Number of shared infrastructures (uploading and updating)	Numerical	List of contact persons / points (available on datacloud); UNIZAR Database	6 months	Outcome	Number of shared infrastructures
Number of joint-projects with UNITA members that has a shared infrastructure	Numerical	List of contact persons / points (available on datacloud); UNIZAR Database	6 months	Outcome	Number of shared infrastructures
Number of usage of shared infrastructure	Numerical	List of contact persons / points (available on datacloud); UNIZAR Database	6 months	Output	Number of shared infrastructures

Impact

Source documentation:

• Task and WP long-term objectives Task Description – T4.3 description - WP4 Objectives
• UNITA Mission Statement (from Grant Agreement)

	Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
1) Who are the stakeholders benefiting of the task’s actions?	* Partners of UNITA * Students, researchers, technicians, teachers from UNITA partners	* To check with the T5.1 list * To be defined in interview * GEMINAE partners
2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA? What are the long term results for them?	* To be defined in interview * More fruitful research projects and cooperation between partners * Shared infrastructure (internally at first) * Valorisation of the results from the ‘shared infrastructure network’	* To be defined in interview * These impact changes will be first internally but will be extended to our external partners (from GEMINAE for example) * The idea of shared infrastructures is to be shared within UNITA, the direct beneficiaries involve the UNITA members – it could be used for research or teaching purposes.

Task Progress Overview

As part of our ongoing Open Project tracking, we’re surfacing here every activity, action, deliverable, milestone and risk grouped under the task UNITA sharing of infrastructures and Knowledge.

Subject	Start Date	Due Date	Type	Priority	Status	Assignee	Description
4.3.2. Consolidate the model for sharing research infrastructures and services, based on a decentralized management and Open Data approaches			Activity	Normal	Done
4.3.3. Launch regular calls to co-finance access to infrastructures	18 March 2025	10 April 2025	Activity	Normal	In Progress
4.3.4. Assess the necessary system modifications			Activity	Normal	In Progress
4.3.5. Enhance the system by adapting necessary changes and intensifying the sharing of services and infrastructures			Activity	Normal	To Do
4.3.1. Complete and update the mapping of partners infrastructures and related services developed by Re-UNITA			Activity	Normal	Done
D4.3 UNITA report on Open Data and shared research infrastructures and services			Deliverable	Normal	Done	TL4.3	Electronic format. In English with summary in each partmer's national language. ± 50 pages. Report on Open Data policy and sharing  of infrastructures, it will describe the principles and guidelines for access to infrastructures and related services and it will ressemble the regulations in place for UNITA members. UNITBV, UPPA PU
MS22 Model for sharing research infrastructures and services			Milestone	Normal	Done	TL4.3	Model for sharing research infrastructures and services approved UTBV, UPPA
R4.3.1 The shared infrastructures are not used by the research community			Risk	Normal	In Progress	TL4.3	Resolution or mitigation action based on the risk response strategy: Specific grants to co-finance access to infrastructures will boost their use.