UNITA sustainable policies for students and staff

 1. INPUTS/RESOURCES (OK), 2. ACTIVITIES/SUB-TASKS (OK), 3. OUTPUTS (OK), 4. OUTCOMES (OK), 5. IMPACT (OK), 6. INDICATORS DATA SHEET (OK), 7. DATA COLLECTION (OK), 8. INDICATORS CONFIRMATION (OK).

Task number	2.1
Name	UNITA sustainable policies for students and staff
Strategic Axes	Communities building
Workpackage	Developing UNITA communities

Objectives

Joint action to establish well developed and flexible student and staff policies at partner and alliance level, to formulate ambitious and reachable well-being, inclusion and equity, career development, organizational innovation and student cooperation.

Establish well developed and flexible student and staff policies aiming at measurable increases in 5 fields:

1. Student and staff well-being
2. Inclusion and gender equity
3. Staff training, career and leadership development within the alliance
4. Intra- and extra entrepreneurship
5. Connecting students’ organisations and initiatives.

Inputs & Resources

Source documentation:

• UNITA Tasks_Team_List_20231120
• UNITA Budget documents

Resources

• Human Resources: List of staff on the task, roles and position: Co-leaders Joaquín Romero Roldán UPNA & Delia Virga UVT + 28 TT members (Profiles: often from QA offices or QA teams/VR)
• Financial: Budget allocated to the task: 42.140€+75.200€ for “other costs” of the WP2 as a whole, but no specific distribution per task.
• Materials: Type of materials required (computers, software, scientific tools,…): Datacloud, Big Blue Button.
• Intangible: Type of intangible materials (communication tools, data bases,…): Datacloud applications; +++

Activities & Actions

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T2.1 description
• Task Workplan – T2.1 workplan
• GANTT – WP2 GANTT

List of Activities	Activity Title	Actions	Deadline
1	Outline student and staff policies throughout the alliance.	Introduce the new partners to the achievements and lessons learned from RE-UNITA (M2). Map our institutional policies, charters, documentation, etc. as well as our needs to identify common priorities and standards. Collect and share standard and innovative student and staff policies. Make a synopsis of similar and complementary practices to detect potential of synergies and joint actions. Draft, discuss and adopt the UNITA alliance student and staff policies' strategy and action plan at partner and alliance level, aiming at measurable increases in 5 fields: 1) student and staff well-being 2) inclusion and gender equity, 3) staff training, career, and leadership development within the alliance, 4) intra- and extra-entrepreneurship and 5) connecting students' organisations and initiatives.	(M1-M11)
2	Promote student and staff well-being.	Create a specific working and studying conditions working group in charge of implementing a PDCA (plan-do-check-act) cycle by surveying and proposing actions to improve the study, research and work environments, the occupational health well-being and safety for students and staff. Build a common model of Well-being in UNITA universities and implement some actions of it in each university. Communication plan to develop and promote the interventions at each University. Each year a meeting will be organised, four overall. Conduct a survey on the well-being of staff at the beginning and at the end of the project and measure the degree of satisfaction and criticalities of students and staff.	(M12-M48)
3	Promote inclusion and gender equity.	Create a UNITA Inclusion and Gender Equity Plan (UIGEP) based on similar plans existing in each University and on the outcomes of the WP3 RE- UNITA project developed in the first stage. It will be harmonised with the European Charter for Researchers and a Code of Conduct for the Recruitment of Researchers. The universities should share experiences about their strategic plans and the tools they use for their implementation and disseminate the results to the academic community. One meeting per year will be organised to promote inclusion and gender equity.	(M12-M48)
4	Foster staff training and career development.	Organise a leadership course for the university managing staff (Vice-Rectors and Deputies, Heads of Departments and Faculties, Service Directors, Offices Heads) to drive universities towards a better change management capability. The program focuses on giving to the University leaders guidelines and competencies to improve decision-making, change management and communication. A working group will be set up to define the common UNITA leadership model and how to adapt it in each University, considering the specific existing organisation and national rules. One meeting per year will be organised to monitor the progress.	(M12-M48)
5	Facilitate organisational innovation through intra-entrepreneurship and management development.	Promote organisational innovation from within the universities, by encouraging staff and students to take an active role in the development of new ideas and decision-making, aiming at re-engineering the management processes. This will improve motivation and commitment, as well as increase creativity and entrepreneurial spirit within UNITA universities. Define organizational innovation models in UNITA universities, with a focus on the areas of Human Resources and services and elaborate an instrument to evaluate it. Build an action plan based on a diagnosis of the level of innovation in each University. Following the outcomes of the first phase of UNITA regarding the management of the Alliance, in particular about the models of recognition of mobility for staff, we will promote meetings among the HR managers and offices heads to disseminate and implement the organisational innovation model and the action plan. One meeting per year will be organised.	(M12-M48)
6	Connect students' organisations and initiatives.	Support the organisation of meetings of the Student Assembly and students' organisations to encourage the proposal of projects for the improvement of students' life. A part of the Budget of the Student Assembly will be dedicated to a joint project to support the student's associations inside the Alliance. Develop the association's ideas, share knowledge, share best practices in student organisations, implement online courses related to life skills for students (e.g., finance for everyday life), develop common actions.	(M12-M48)

Indicators

These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

Source documentation:

• Task Description – T2.1 description
• Task Workplan – T2.1 workplan
• List of Indicators – UNITA indicators

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Primary IndicatorsSecondary IndicatorsSub-Indicators

These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

Indicator	Indicator Description	Unit of Measurement	Data Source	Frequency	Baseline	Target	Type
a	Number of dissemination events, courses, and focus group meetings on the different domains of the task	Numerical	UNITA Offices	Annual		20	Output

These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

Indicator Description	Unit of Measurement	Data Source	Frequency	Baseline	Target	Type
Level of satisfaction/person	Numerical	UNITA Offices	Annual			Outcome
Number of common model assumed by UNITA	Numerical	UNITA Offices	Annual			Output
Number of policies assumed from the common model by each university	Numerical	UNITA Offices	Annual			Output
Number of staff beneficiated from each activity/university	Numerical	UNITA Offices	6 months			Output

These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

Impact

Source documentation:

• Task and WP long-term objectives Task Description - T2.1 description - WP2 Objectives
• UNITA Mission Statement (from Grant Agreement)

	Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
1) Who are the stakeholders benefiting of the task’s actions ?	Partners of UNITA Academic and administrative staff from each partner’s university Students from each partner’s university	To check with the T5.1 list
2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA? What are the long term results for them ?	At the societal level, if we strengthen UNITA Communities: • Able to transfer more knowledge to society in research, teaching and innovation so the progress will increase • Strengthen European Union • offer of good practices For other universities and alliance • Relevant training for leaders in Academia Gain knowledge in a better inclusive way.	It's the same as an intern in a sense. Better integration and inclusivity for students throughout Europe.
3) To find indicators for impact, they suggested to do a survey/interview, perhaps the same they are thinking of doing now, at the beginning of the project, and see differences at the end of the project	Satisfaction Survey, interviews, checklists	Satisfaction Survey, interviews, checklists

Task Progress Overview

As part of our ongoing Open Project tracking, we’re surfacing here every activity, action, deliverable, milestone and risk grouped under the task UNITA sustainable policies for students and staff.

Subject	Start Date	Due Date	Type	Priority	Status	Assignee	Description
2.1.2. Promote student and staff well-being			Activity	Normal	In Progress
2.1.3. Promote inclusion and gender equity			Activity	Normal	In Progress
2.1.4. Foster staff training and career development			Activity	Normal	In Progress
2.1.5. Facilitate organisational innovation through intra-entrepreneurship and management development			Activity	Normal	In Progress
2.1.6. Connect students’ organisations and initiatives			Activity	Normal	In Progress
2.1.1. Outline student and staff policies through-out the alliance			Activity	Normal	Done
D2.1 UNITA student and staff policies’ strategy and action plan implemented			Deliverable	Normal	To Do	Delia Virga	Electronic format. In English with summary in each part-ners’ national language. ± 40 pages, Chapters in the UNITA student and staff strategy and action plan: • Well being • Equity and inclusion • Career development • Organizational innovation • Student initiatives UPNA, UVT PU
MS02 UNITA leadership, career development and organizational innovation models set up			Milestone	Normal	To Do	Delia Virga	UNITA leadership, career development and organizational innovation models approved by the Governance Board UPNA, UVT