Editing UNITA Agile Management Guide (section)

=== Face-to-face meetings ===

'''Guidelines for successful face-to-face meetings'''
* Plan everything well in advance. Configure a detailed and unified agenda, have it validated by the appropriate body, and publish it as soon as possible, updating it with the meeting details as they are defined.
* Make sure that all participants have a dense agenda justifying their presence along the whole event. This will also facilitate common travel arrangements for each partner university. Combine group meetings with plenaries, training sessions and time for self-arranged meetings. Visits and leisure activities should be organized after working time.
* Assign each individual meeting to one/two coordinators, who should establish clear objectives, points to be discussed and attendees, as well as publish the pre-minutes and support material in advance. Encourage the coordinators to use the meeting time for meaningful exchanges, avoiding both one-directional presentations and futile debates.
* Start and finish with plenary sessions. The opening plenary should create a common narrative, frame the meeting into the overall activity of the alliance, and emphasise the core objectives of the meeting. The closing plenary should review them and address the main accomplishments, lessons learnt and future actions.
* Invite a keynote speaker bringing expertise and motivation on a topic relevant for the event or the alliance.
* Have always in mind the enormous costs behind an international face-to-face meeting. Be transparent about them. Insist on the need to be productive, and on the risk of losing credibility among the participants when meetings are poorly prepared.

'''Work Package Team Meetings'''
* Yearly face-to-face meeting of all task team members of a work package. A 2-day event is recommended.

'''Governance and management meeting'''
* GB + MC + UOs + T.1.1 meeting  
* A 2-day event is recommended.