View source for UNITA sustainable policies for students and staff

{{Task
|Number=1
|Name={{PAGENAME}}
|PartOf workpackage=Developing UNITA communities
|Impact SA=Communities building;
}}
= Objectives =
Joint action to establish well developed and flexible student and staff policies at partner and alliance level, to formulate ambitious and reachable well-being, inclusion and equity, career development, organizational innovation and student cooperation.

Establish well developed and flexible student and staff policies aiming at measurable increases in 5 fields:  
# Student and staff well-being  
# Inclusion and gender equity  
# Staff training, career and leadership development within the alliance 
# Intra- and extra entrepreneurship 
# Connecting students’ organisations and initiatives.

= Inputs & Resources =
Source documentation: 
* [https://datacloud.univ-unita.eu/index.php/apps/files/?dir=/5_Unita_Phase_II/UNITA/Project_docs/Organization_and_Teams/UNITA%20Tasks_Team_List&fileid=1491962 UNITA Tasks_Team_List_20231120]
* [https://datacloud.univ-unita.eu/index.php/apps/files/?dir=/5_Unita_Phase_II/UNITA/Project_docs/Project%20Plan%20and%20Budget&fileid=1471587 UNITA Budget documents]

==Resources==
* '''Human Resources:''' List of staff on the task, roles and position: Co-leaders Joaquín Romero Roldán UPNA & Delia Virga UVT + 28 TT members (Profiles: often from QA offices or QA teams/VR)
* '''Financial:''' Budget allocated to the task: 42.140€+75.200€ for “other costs” of the WP2 as a whole, but no specific distribution per task.
* '''Materials:''' Type of materials required (computers, software, scientific tools,…): Datacloud, Big Blue Button.
* '''Intangible:''' Type of intangible materials (communication tools, data bases,…): Datacloud applications; +++

= Activities & Sub-Tasks =
Source documentation: In each WP folder, document entitled “WPx_full_description)
* [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1248454?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP2%2FTask2.1%2FT2.1_Task_description.docx Task Description – T2.1 description]
* [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1440816?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP2%2FTask2.1%2FT2.1_Task_workplan.docx Task Workplan – T2.1 workplan]
* [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1550134?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP2%2FWP2_Gantt_Chart%20(2).xlsx GANTT – WP2 GANTT]

{| class="wikitable" style="width:100%;"
! style="background-color:#e6f2ff;" | List of activities
! style="background-color:#e6f2ff;" | Actions to implement
! style="background-color:#e6f2ff;" | Deadline
|-
| '''A2.1.1''' Outline student and staff policies throughout the alliance
| Introduce the new partners to the achievements and lessons learned from RE-UNITA (M2). Map our institutional policies, charters, documentation, etc. as well as our needs to identify common priorities and standards. Collect and share standard and innovative student and staff policies. Make a synopsis of similar and complementary practices to detect potential of synergies and joint actions. Draft, discuss and adopt the UNITA alliance student and staff policies’ strategy and action plan at partner and alliance level, aiming at measurable increases in 5 fields: 1) student and staff well-being, 2) inclusion and gender equity, 3) staff training, career, and leadership development within the alliance, 4) intra- and extra-entrepreneurship, and 5) connecting students’ organisations and initiatives.
| 09/30/2024
|-
| '''A2.1.2''' Promote student and staff well-being
| Create a specific working and studying conditions working group in charge of implementing a PDCA (plan-do-check-act) cycle by surveying and proposing actions to improve the study, research and work environments, the occupational health well-being and safety for students and staff. Build a common model of Well-being in UNITA universities and implement some actions of it in each university. Communication plan to develop and promote the interventions at each University. Each year a meeting will be organised, four overall. Conduct a survey on the well-being of staff at the beginning and at the end of the project and measure the degree of satisfaction and criticalities of students and staff.
| 10/31/2027
|-
| '''A2.1.3''' Promote inclusion and gender equity
| Create a UNITA Inclusion and Gender Equity Plan (UIGEP) based on similar plans existing in each University and on the outcomes of the WP3 RE-UNITA project developed in the first stage. It will be harmonised with the European Charter for Researchers and a Code of Conduct for the Recruitment of Researchers. The universities should share experiences about their strategic plans and the tools they use for their implementation and disseminate the results to the academic community. One meeting per year will be organised to promote inclusion and gender equity.
| 10/31/2027
|-
| '''A2.1.4''' Foster staff training and career development
| Organise a leadership course for the university managing staff (Vice-Rectors and Deputies, Heads of Departments and Faculties, Service Directors, Offices Heads) to drive universities towards a better change management capability. The program focuses on giving to the University leaders guidelines and competencies to improve decision-making, change management and communication. A working group will be set up to define the common UNITA leadership model and how to adapt it in each University, considering the specific existing organisation and national rules. One meeting per year will be organised to monitor the progress.
| 10/31/2027
|-
| '''A2.1.5''' Facilitate organisational innovation through intra-entrepreneurship and management development
| Promote organisational innovation from within the universities, by encouraging staff and students to take an active role in the development of new ideas and decision-making, aiming at re-engineering the management processes. This will improve motivation and commitment, as well as increase creativity and entrepreneurial spirit within UNITA universities. Define organizational innovation models in UNITA universities, with a focus on the areas of Human Resources and services and elaborate an instrument to evaluate it. Build an action plan based on a diagnosis of the level of innovation in each University. Following the outcomes of the first phase of UNITA regarding the management of the Alliance, in particular about the models of recognition of mobility for staff, we will promote meetings among the HR managers and offices heads to disseminate and implement the organisational innovation model and the action plan. One meeting per year will be organised.
| 10/31/2027
|-
| '''A2.1.6''' Connect students’ organisations and initiatives
| Support the organisation of meetings of the Student Assembly and students’ organisations to encourage the proposal of projects for the improvement of students’ life. A part of the Budget of the Student Assembly will be dedicated to a joint project to support the student’s associations inside the Alliance. Develop the association’s ideas, share knowledge, share best practices in student organisations, implement online courses related to life skills for students (e.g., finance for everyday life), develop common actions.
| 10/31/2027
|}

= Indicators = 
These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by [[UNITA impact observatory| Task 5.4 UNITA impact observatory]].

== Outputs ==
Source documentation: 
* [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1248454?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP2%2FTask2.1%2FT2.1_Task_description.docx Task Description – T2.1 description]
* [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1440816?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP2%2FTask2.1%2FT2.1_Task_workplan.docx Task Workplan – T2.1 workplan]
* [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1547422?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FSubtask%205.4.1%2FList%20of%20indicators.pptx List of Indicators – UNITA indicators]

=== Primary indicators ===
Indicators gathered from the proposal
* '''IND 2.1.a''' – ''Number of dissemination events, courses, and focus group meetings on the different domains of the task.''

=== Secondary indicators ===
To be defined by T5.4 members previously to interviews and to be proposed to task co leader
* Number of staff members involved in staff training and career development actions Mapping of policies of each partners.

=== Subtask Outputs ===
{| class="wikitable" style="width:100%;"
! style="background-color:#e6f2ff;" | '''Sub Task Outputs'''<br /><small>''Indicate concerned sub task''</small>
! style="background-color:#e6f2ff;" | '''Outputs indicator'''<br /><small>''Expected results at the sub-task level / To be verified in interview with task co-leaders''</small>
! style="background-color:#e6f2ff;" | '''Source of data'''<br /><small>''To be verified in interview with task co-leaders''</small>
|-
| Number of dissemination events, courses, and focus group meetings on the different domains of the task
| * •	Minim 3 staff members for each university involved in staff training and career development actions; focus groups for debate topics related to inclusion and gender equity or events for dissemination of this model; events for dissemination of organizational innovation model.
| List of participants; Events
|-
| Implementation of UNITA student and staff policies’ strategy and action plan
| * D2.1 – UNITA student and staff policies’ strategy and action plan implemented.
| Documents of the project; outputs 
|-
| '''A2.1.1''' Outline student and staff policies throughout the alliance
| * Mapping of the human resources policies applied in the alliance<br />* Identifying which policies the different members of the alliance have or don´t have.<br />* Number of policies that have been analyzed and validated.<br />* Identifying the best practices in each area for transfer in common models.
| Documents of the project, reports; 
|-
| '''A2.1.2''' Promote student and staff well-being
| * Common model of Well-being in UNITA universities.<br />* Research on human resources to evaluate the level of well-being and satisfaction (before & after the implementation of the common model).<br />* Verifying a list of 100 items related to wellness that have to identify whether they are implemented or not in each university (i.e., teeth care, mental illnesses...).<br />* How many measures are implemented in each university.
| Surveys; Checklist
|-
| '''A2.1.3''' Promote inclusion and gender equity: create.</br>'''A2.1.4'''Foster staff training and career development.</br>'''A2.1.5'''Facilitate organisational innovation through intra-entrepreneurship and management development.
| * •	UNITA Inclusion and Gender Equity Plan (UIGEP)= common model for inclusion and gender equity, number of dissemination of this plan, and concrete actions made by each partner.<br />* Common UNITA leadership model = model of staff training and career development, number of staff  members for each university involved in staff training and career development actions.<br />* Organizational innovation model in UNITA universities, the number of disseminations of this model, and concrete actions made by each partner.<br />* Research on human resources to evaluate the level of organizational innovation (before & after the implementation of the common model).<br />* How many measures are implemented in each university.
| Surveys; Interviews
|-
| '''A2.1.6''' Connect students’ organisations and initiatives.
| * Facilitate meetings between the Student Assembly and students’ organizations to stimulate students to propose specific projects for students; the number of initiatives implemented, in facts.
| Interviews; Check-list
|}

== Outcomes ==
Source documentation:
* [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1248454?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP2%2FTask2.1%2FT2.1_Task_description.docx Task Description – T2.1 description]
* [https://datacloud.univ-unita.eu/index.php/apps/files/?dir=/5_Unita_Phase_II/UNITA/WP2&openfile=1248444 Task and WP objectives  – WP2 Objectives]

=== Task Outcomes ===
{| class="wikitable" style="width:100%;"
! style="background-color:#e6f2ff;" | '''Task Outcomes'''<br /><small>''Identify the outcomes''</small>
! style="background-color:#e6f2ff;" | '''Outcomes indicator'''<br /><small>''Expected results at the task level / To be verified in interview with task co-leaders''</small>
! style="background-color:#e6f2ff;" | '''Source of data'''<br /><small>''To be verified in interview with task co-leaders''</small>
|-
| Take all the best practices of each policy for each university
|* Good coordination – common actions and politics<br />* Common leadership model<br />* Common model of Well-being in UNITA universities<br />* UNITA Inclusion and Gender Equity Plan (UIGEP)<br />* Organizational innovation model in UNITA
| Each university policy mapping
|-
| What are the benefits of the actions for the alliance partners? How does the task transform the partners?
| * Achieving greater coordination and a common leadership model.<br /> * More careful about their health and well-being.<br />* More inclusive as a community <br />* More innovative as organizations.
| Interview sheet
|-
| To what extent did the task  contribute to achieve WP’s and/or UNITA’s goals?
| * The goal is to reduce gender gap, increase inclusion, sense of belonging, level of participation and management and transfer of knowledge to society.
| 
|}