Editing OpenProject WorkPackages (section)

== WorkPackage 5 ==
{| class="sortable smwtable-clean"
! ID !! Subject !! Start !! Due !! Type !! Priority !! Status !! Assignee !! Parent !! Description
|-
| 623 || 5. Impact and dissemination ||2023-11-01 || 2027-11-01 || Work Package || Normal || In Progress || WPL5 || None ||
|-
| 624 || 5.4. Impact Observatory ||2023-11-01 || 2027-11-01 || Task || Normal || In Progress || TL5.4 || 5. Impact and dissemination ||
|-
| 625 || 5.1. External dissemination and public engagement ||2023-11-01 || 2027-10-31 || Task || Normal || In Progress || TL5.1 || 5. Impact and dissemination ||
|-
| 626 || 5.3. Green sustainability ||2023-11-01 || 2027-10-31 || Task || Normal || In Progress || TL5.3 || None ||
|-
| 627 || 5.2. Financial sustainability ||2023-11-01 || 2027-10-31 || Task || Normal || In Progress || TL5.2 || 5. Impact and dissemination ||
|-
| 628 || 5.5. Expanding UNITA in Europe and beyond ||2023-11-01 || 2027-10-31 || Task || Normal || In Progress || TL5.5 || 5. Impact and dissemination ||
|-
| 743 || 5.1.1. Chart current practices of communication and dissemination ||None || None || Activity || Normal || Done ||  || 5.1. External dissemination and public engagement ||
|-
| 744 || 5.1.2. Create a map of stakeholders ||None || None || Activity || Normal || Done ||  || 5.1. External dissemination and public engagement ||
|-
| 745 || 5.1.3. Update the UNITA Communication Plan ||None || None || Activity || Normal || Done ||  || 5.1. External dissemination and public engagement ||
|-
| 747 || 5.2.1. Update the UNITA Sustainability Plan ||None || None || Activity || Normal || Done || IOSU GARCIA FERNANDEZ || 5.2. Financial sustainability ||
|-
| 748 || 5.2.2. Define the economic model and common financial methodology ||None || None || Activity || Normal || Done || N.A Laura Corazza || 5.2. Financial sustainability ||
|-
| 749 || 5.2.3. Set up and run the UNITA Project Engine Office ||2025-03-24 || 2025-05-26 || Activity || Normal || In Progress || IOSU GARCIA FERNANDEZ || 5.2. Financial sustainability ||
|-
| 750 || 5.2.4. Implement the UNITA Sustainability Plan and refine the common financial methodology ||2025-04-29 || 2025-05-28 || Activity || Normal || In Progress || N.A Laura Corazza || 5.2. Financial sustainability ||
|-
| 751 || 5.1.4. Implement and test the Communication Plan ||None || None || Activity || Normal || In Progress ||  || 5.1. External dissemination and public engagement ||
|-
| 752 || 5.1.5. Contribute to increasing the sense of belonging to UNITA of our university communities ||None || None || Activity || Normal || In Progress ||  || 5.1. External dissemination and public engagement ||
|-
| 753 || 5.3.1. Create the general framework of the green sustainability approach for UNITA actions ||None || None || Activity || Normal || Done ||  || 5.3. Green sustainability ||
|-
| 754 || 5.3.2. Design the UNITA Green Sustainability Action Plan ||None || None || Activity || Normal || Done ||  || 5.3. Green sustainability ||
|-
| 755 || 5.3.3. Introduce sustainability topics into the students’ curricula ||None || None || Activity || Normal || In Progress ||  || 5.3. Green sustainability ||
|-
| 756 || 5.3.4. Promote green mobility ||None || None || Activity || Normal || In Progress ||  || 5.3. Green sustainability ||
|-
| 757 || 5.3.5. Create a culture of sustainability ||None || None || Activity || Normal || In Progress ||  || 5.3. Green sustainability ||
|-
| 758 || 5.4.1. Identify the methods for impact measurement ||2023-11-01 || 2027-11-01 || Activity || Normal || Done ||  || 5.4. Impact Observatory ||Objective: Chart and examine with experts what methods are best suited to measure the impact of Task outputs on internal and external target groups and stakeholders and notably the specific indicators we defined under each Task.
|-
| 759 || 5.4.2. Design methodology, data collection and interfaces dashboard principles ||2024-02-01 || 2024-10-31 || Activity || Normal || In Progress ||  || 5.4. Impact Observatory ||Objective: Discuss methods of impact measurement (e.g., surveys) with Task teams and end users such as students, academic and administrative staff and other stakeholders. Agree on a process owners and calendar to conduct measurements data collection. Design an impact monitoring dashboard supporting and leading UNITA strategies decision bodies.
|-
| 760 || 5.4.3. Implement and test first series of impact measurement ||2025-01-01 || 2025-04-25 || Activity || Normal || In Progress ||  || 5.4. Impact Observatory ||
|-
| 761 || 5.4.4. Collect and assest feedback from target group and stakeholders ||None || None || Activity || Normal || To Do ||  || 5.4. Impact Observatory ||
|-
| 762 || 5.4.5. Intensify and widen the impact measurement methodology to all strategies ||None || None || Activity || Normal || To Do ||  || 5.4. Impact Observatory ||
|-
| 763 || 5.5.1. Introduce the new partners to the UNITA international network ||None || None || Activity || Normal || Done ||  || 5.5. Expanding UNITA in Europe and beyond ||
|-
| 764 || 5.5.2. Enhance the GEMINAE network ||2024-11-04 || 2025-10-31 || Activity || Normal || In Progress ||  || 5.5. Expanding UNITA in Europe and beyond ||
|-
| 765 || 5.5.3. Participate and organize inter-alliance events ||2024-11-28 || 2025-10-30 || Activity || Normal || In Progress ||  || 5.5. Expanding UNITA in Europe and beyond ||
|-
| 766 || 5.5.4. Collect and assess feedback from target groups and end-users ||None || None || Activity || Normal || To Do ||  || 5.5. Expanding UNITA in Europe and beyond ||
|-
| 834 || A.5.5.2.1	Geminae conference Zaragoza ||None || None || Action || Normal || To Do || Baldassarri , Sandra Silvia Baldassarri || 5.5.2. Enhance the GEMINAE network ||Organize and perform the Geminae Conference to meet with Geminae partners and present the best practices awards.

The action starts are the end of march with the planning and ends by the end of september with the reporting of the action
|-
| 835 || A.5.5.2.2	Best practices awards ||None || None || Action || Normal || In Progress || OANA ROXANA IVAN || 5.5.2. Enhance the GEMINAE network ||Design the call, lauch the call, evaluate application,....
|-
| 836 || A.5.5.2.4	Define criteria for membership to GEMINAE ||None || None || Action || Normal || In Progress || N.A Philippe Bolon || 5.5.2. Enhance the GEMINAE network ||Define the criteria for enlarging the Geminae network to be agreed in the T.T. 5.5, then by the VR of Int and finally by the MC.
|-
| 837 || A.5.5.2.5	Articulate mobilities of students and staff of the KA 171 obtained in 2024 ||None || None || Action || Normal || To Do || Baldassarri , Sandra Silvia Baldassarri || 5.5.2. Enhance the GEMINAE network ||Evaluate the mobilities with Geminae partners of the KA171.&nbsp;

Questionaire of application launched
|-
| 838 || A.5.5.2.6	Coordination with TT2.4 for virtual mobility ||None || None || Action || Normal || In Progress || N.A Florence Besson-Reynaud || 5.5.2. Enhance the GEMINAE network ||Involve Geminae partners in the offer of virtual mobility courses in both directions
|-
| 839 || A.5.5.2.7	Coordination with TT5.1 for updating the multilingual presentation of GEMINAE network ||None || None || Action || Normal || In Progress || N.A Philippe Bolon || 5.5.2. Enhance the GEMINAE network ||Yearly, an available presentation of the Geminae network will be developed and translated to the different languages.

[https://datacloud.univ-unita.eu/index.php/f/1530710](https://datacloud.univ-unita.eu/index.php/f/1530710)
|-
| 840 || A.5.5.2.3	Apply for KA171 ||None || None || Action || Normal || Done || Yetano Sánchez de Muniaín, Ana Yetano Sánchez de Muniaín || 5.5.2. Enhance the GEMINAE network ||Apply individually to the KA171 to finance activities with Geminae partners.&nbsp;

[https://docs.google.com/forms/d/1Of4y\_69mf5rusiPy4JxhRQppcW\_I-88RLw-WzZPVVpI/edit](https://docs.google.com/forms/d/1Of4y_69mf5rusiPy4JxhRQppcW_I-88RLw-WzZPVVpI/edit)

<br>
|-
| 842 || A.5.5.2.8	Evaluate whether the Matching Events on research can be open to GEMINAE Researchers- establish a coordination with T2.3 and WP4  ||None || None || Action || Normal || Done || N.A Francisco do Adro || 5.5.2. Enhance the GEMINAE network ||Search for new ways of cooperation to establish research links between hubs and geminae partners.
|-
| 843 || A5.5.2.9	Visits to Geminae partners in order to promote UNITA and all its member universities ||None || None || Action || Normal || New || Giovanni Andriolo || 5.5.2. Enhance the GEMINAE network ||Identify visits and possible actions to promoe unita.
|-
| 844 || A.5.5.2.10	Geminae network extension ||None || None || Action || Normal || To Do || Laurent Dutoit || 5.5.2. Enhance the GEMINAE network ||Invitation and aceptance of new partners.
|-
| 845 || A.5.5.3.1	Participate in conferences oriented towards supporting European Universities Alliances (eg. Compass conference, side-events to the EAIE)  ||None || None || Action || Normal || In Progress || Simona LACHE || 5.5.3. Participate and organize inter-alliance events ||Participate at the EAIE and similar event to streghten UNITA potential.
|-
| 878 || D5.2 UNITA financial sustainability plan || ||  || Deliverable || Normal || Done || TL5.2 || 5.2. Financial sustainability ||Electronic format. In English with summary in each partmer&#39;s national language. ± 40 pages.  
The financial sustainability plan will provide the methodologies and rules to channel and manage third-party funding, and in particular the activity of the UNITA Project Engine Office

UPNA, UTBV

SEN

Validated by MC and GB
|-
| 893 || D5.3 UNITA Green Sustainability Report || ||  || Deliverable || Normal || Done || TL5.3 || 5.3. Green sustainability ||Electronic format. In English with summary in each partmer&#39;s national language. ± 50 pages  
Content of the Final report on green sustainability:  
• UNITA green sustainability strategy and plan  
• Recommended targets and measures to reduce carbon footprint  
• Actions and initiatives on students curricula, mobility and the culture of sustainability  
• Analysis and recommendations

UBI, UNITBV

PU
|-
| 894 || D5.4 UNITA impact observatory plan || ||  || Deliverable || Normal || Done || TL5.4 || 5.4. Impact Observatory ||Electronic format. In English with summary in each partmer&#39;s national language. ± 60 pages.  
The report on the impact observatory plan will describe the observatory methodology and its analysis.

UPPA, UPNA

PU
|-
| 897 || D5.5 UNITA Expansion in Europe and beyond implemented || ||  || Deliverable || Normal || Done || TL5.5 || 5.5. Expanding UNITA in Europe and beyond ||Electronic format. In English with summary in each partmer&#39;s national language. ± 40 pages.  
Sections in report on the expansion of UNITA in Europe and beyond  
• UNITA international relations policy strategy and plan  
• Priority fields of cooperation in education, R&amp;I and capacity building  
• Partnerships, projects and events  
• European institutional and inter-alliance cooperation (EUI and other) alliances  
• international institutional and inter-alliance cooperation  
• Analysis and recommendations

UNIZAR, UNIBS

PU
|-
| 908 || D5.1 UNITA multilingual dissemination plan || ||  || Deliverable || Normal || To Do || TL5.1 || 5.1. External dissemination and public engagement ||Electronic format. In English with summary in each partmer&#39;s national language. ± 40 pages.  
The multilingual dissemination plan will constitute a common background for sharing approaches, results and calendars and it will detail the results of the activities for the involvement of stakeholders and audiences.

UBI, UPNA

PU
|-
| 977 || R5.2.1 The financial sustainability of UNITA is sub-optimal ||None || None || Risk || Normal || In Progress || unita.geie @gmail.com || 5.2. Financial sustainability ||Resolution or mitigation action based on the risk response strategy:

The UNITA legal entity will establish a team of project writers to identify interesting calls and support the writing and managing of constellation projects. Moreover, the legal entity will build a business model for all UNITA microcredentials to be offered outside the alliance.

<br>
|-
| 978 || R5.3.1 The UNITA universities do not have sufficient means to calculate and reduce carbon footprint in the campuses  ||None || None || Risk || Normal || In Progress || TL5.3 || 5.3. Green sustainability ||Resolution or mitigation action based on the risk response strategy:

Criteria about carbon footprint, energy sustainability and climate crisis will be unified. Good practices and measurement tools for monitoring the carbon footprint and energy consumption will be shared and adapted to fit specific context during meetings and working sessions. A plan for carbon footprint calculation that is feasible to be adopted by all UNITA partners will be created.
|-
| 979 || R5.4.1 UNITA-induced transformation cannot be fully measured and reflected in the impact observatory ||None || None || Risk || Normal || In Progress || TL5.4 || 5.4. Impact Observatory ||Resolution or mitigation action based on the risk response strategy:

Ensure a common semantic of indicators and an efficient collection strategy, which can be continuously adapted, based on periodic reviews including members from the operational, quality, management, and strategic levels of the alliance.
|-
| 980 || R5.5.1 The GEMINAE partners do not participate in the initiatives ||None || None || Risk || Normal || In Progress || TL5.5 || 5.5. Expanding UNITA in Europe and beyond ||Resolution or mitigation action based on the risk response strategy:

Awards for best practices in line with UNITA activities can be activated to mitigate the risk.
|-
| 1444 || A.5.4.1.1 - Application to the 2024 THE (Times Higher Education) Impact Ranking ||None || None || Action || Normal || In Progress ||  || 5.4.1. Identify the methods for impact measurement ||Each partner may apply to 4 out of the 17 United Nations Sustainable Development Goals on the international Times Higher Education platform: [https://www.timeshighereducation.com/impactrankings](https://www.timeshighereducation.com/impactrankings) &nbsp;

The application may be done each year in November through an individual commitment of each institution.
|-
| 1445 || A.5.4.1.2 - Internal Analysis of methodology ||None || None || Action || Normal || Done || TL5.4 || 5.4.1. Identify the methods for impact measurement ||Internal analysis of each partner’s methodology for impact assessments: data collection process , indicators selection, results analysis and impact measurement targeted
|-
| 1446 || A.5.4.1.3 - Identification of targeted stakeholder groups ||None || None || Action || Normal || Done || TL5.4 || 5.4.1. Identify the methods for impact measurement ||*   Definition and identification of target stakeholder groups (students, doctoral students, staff, external partners (local, international), …)
    
*   Selection of representatives/working group within each stakeholder group- Identification and assessment of their needs and expectations
|-
| 1447 || A.5.4.1.4 - Collection of task indicators ||None || None || Action || Normal || Done ||  || 5.4.1. Identify the methods for impact measurement ||Collection and review of each task indicators through two successive series of interviews led to each task co-leaders + UNITA offices. Thus, 21 interviews sheets have been completed in order to get the final definition of primary (contractual) and secondary indicators of each task. These results have been agreegated in the indicators matrix and reported in the Datawarehouse
|-
| 1449 || A.5.4.1.5 - Design of a mind map ||None || None || Action || Normal || Done ||  || 5.4.1. Identify the methods for impact measurement ||Final review and reporting on all elements collected and design of a mind map
|-
| 1450 || A.5.4.2.1 - Discussion on methods of impact measurements ||None || None || Action || Normal || Done ||  || 5.4.2. Design methodology, data collection and interfaces dashboard principles ||Discussion on methods of relevant impact measurement with:  
\- Task team members T5.4 - Done during the WP5 week in Pamplona in February 2024  
\- Task teams, particularly T1.2 et T1.3 as transversal and coordination tasks - Done consecutively to the WP5 meeting during the Management Committees (T1.2)&nbsp;

<br>
|-
| 1451 || A.5.4.2.2 - Design of a provisional common methodology ||None || None || Action || Normal || Done ||  || 5.4.2. Design methodology, data collection and interfaces dashboard principles ||Finalisation of the methodology to be used in the framework of the UNITA alliance.

The selected methodology is widely described in the Deliverable D5.4 &quot;UNITA impact observatory plan&quot; submitted in October 2024.
|-
| 1452 || A.5.4.2.3 - Definition of a process owners and design of a calendar to conduct measurements data collection ||None || None || Action || Normal || Done ||  || 5.4.2. Design methodology, data collection and interfaces dashboard principles ||&lt;Insert an action with a tangible outcome in a short time, possibly within a month. E.g. Creation of the job description for each UO&gt;
|-
| 1453 || A.5.4.2.4 - Design an impact monitoring dashboard supporting and leading UNITA strategies decision bodies ||None || None || Action || Normal || In Progress || TL5.4 || 5.4.2. Design methodology, data collection and interfaces dashboard principles ||Selection of the long-term strategy on which the first serie of impact measurement tests will be conducted (A.5.4.3).&nbsp;

To note: this activity is strongly dependent of the T1.1 as strategical task defining the different long term strategies of the alliance.
|-
| 1568 || A5.2.3.1 Define scenarios for de Unita Project Engine Office. ||None || None || Action || Normal || In Progress || TL5.2 || None ||**Imprementation UPEO Problems Briefing**

1.  **Lack of &nbsp;Vice-rectors Agreement in M8-** Causes: poor communication with TT members or unclear understanding of the consensus approach.
    
2.  **UPEO and Funding Incompatibility**: The UPEO implementation does not align with the available project funding; achiving task indicators in a serious risk.
    

**Adressing the problems**

Define several implementation scenarios that range from the least ambitious to the most ambitious (full implementation of UPEO with GEIE funds provided by the universities)
|-
| 1569 || A 5.2.3.1 Define scenarios for the Unita Project Engine Office ||None || None || Action || Normal || Done || IOSU GARCIA FERNANDEZ || 5.2.3. Set up and run the UNITA Project Engine Office ||**Impementation UPEO Problems Briefing**&nbsp;

1\. Lack of  Vice-rectors Agreement in M8- Causes: poor communication with TT members or unclear understanding of the consensus approach. 

2\. UPEO and Funding Incompatibility: The UPEO implementation does not align with the available project funding; achiving task indicators in a serious risk.

**Adressing the problems,** Define several implementation scenarios that range from the least ambitious to the most ambitious (full implementation of UPEO with GEIE funds provided by the universities)
|-
| 1579 || 5.3 - Choose the Green Day 2025 activity ||None || None || Activity || Normal || To Do ||  || 5.3. Green sustainability ||The activity that has to be chosen from the list of suggestions below:

*   \- reforestation action in the mountains;
    
    \- products exchange fair;
    
    \- vegetarian pot luck buffet;
    
    \- sustainable gaming;
    
    \- organize a quizz;
    
    \- exhibitions of poems.
|-
| 1580 || IM 5.3 Green Day 2025 organization || ||  || Milestone || Normal || New ||  || 5.3. Green sustainability ||On 22th of May all UNITA partners should organize same activity for Green Day 2025
|}