Editing UNITA Agile Management Guide (section)

=== Meeting policy ===

'''Timeframe'''
* WP Teams (WP co-leaders + TT co-leaders + relevant VRs) meet 3 times a year:
** 2 during UNITA weeks.
** 1 during the WP face-to-face meeting (to be considered as staff weeks).
* Additional online meetings can be organized if needed.

* TTs meet:
** Online at least once a month.
** Physically once per year, during the WP face-to-face meeting.
** If necessary, online meetings between WP and Task co-leaders can be arranged on short notice.

* UNITA Offices meet on 2nd week of the month on Thursday 11 am CET  
* MC (T1.2) meets every 4th week of the month on Thursday 11 am CET, inviting WP and Task co-leaders in turn progress monitoring (each operational WP and constellation projects)

* It is normally expected that all Board and Team members are physically present during the UNITA weeks and WP meetings. Online connections will be assessed on a case-by-case basis depending on the role or situation (e.g. Rector/President asking for an online connection, or final wrap-up meeting)

* Meeting scheduling should in any case respect public holidays in each country, specified by all members in the shared calendar within Datacloud.