Revision as of 07:04, 23 October 2024

Task number	2
Name	Manage and coordinate UNITA
Strategic Axes	Governance, Quality, Impact and Sustainability
Workpackage	Governance, management and quality

Objectives

Integrate the new partners and the engaging students, university staff (academic and administrative)
Involve the associated partners
Establish and maintain the management structures within each partners’ institution (through the UNITA offices)

Inputs & Resources

Source documentation:

Human

34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations
UNITA offices count

Financial

To be detailed: a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task

Materials

Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud

Intangible

Agile leadership and management methodology

Activities & Tasks

Source documentation: In each WP folder, document entitled “WPx_full_description)

List of activities	Actions to implement	Deadline
A1.2.1 Introduce the new partners to the achievements and lessons learned from phase one and to project management practices	Not specified	December 2023
A1.2.2 Establish the UNITA Offices	Not specified	April 2024
A1.2.3 Implement the UNITA management structure	Not specified	June 2024
A1.2.4 Update the UNITA Management Guide and tools and design a Data Warehouse	Not specified	July 2024
A1.2.5 Continuous management and coordination of the Tasks activities Add the UNITA Weeks as checkpoints	Not specified	October 2027

Indicators

These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

Outputs

Primary indicators

Indicators gathered from the proposal

Ind 1.2.a – Percentage of deliverables submitted on time as initially scheduled (Target 2027: 95%)
Ind 1.2.b – Number of UNITA offices established (Target 2027: 10)

Secondary indicators

To be defined by T5.4 members previously to interviews and to be proposed to task co leader

Number of milestones reached on time

Sub Task Outputs Indicate concerned sub task	Outputs indicator Expected results at the sub-task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
A1.2.5 Continuous management and coordination of the Tasks activities	Number of milestones reached on time	E-Grant portal
A1.2.4 Update the UNITA Management Guide and tools and design a Data Warehouse	Number and duration of training videos on project management tools Number of individuals following training videos on project management tools	UNITA Moodle

Outcomes

Source documentation:

Task Outcomes Identify the outcomes	Outcomes indicator Expected results at the task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
What are the benefits of the actions for the alliance partners? How does the task transform the partners? The tasks aims to instil the agile management philosophy based on the 3 pillars: data-driven, agile oriented, impact oriented, through the provision of training and adoption of specific tools for project management and knowledge base platform.	Number of people active on the data cloud: number of individuals who have accessed Datacloud in the last 3 months, collected yearly at the same time. (The only available information is when people did their last login on the datacloud. If checked regularly we could potentially track how much people are active) Number of accesses to the UNITApedia page Number of people upskilled in agile management (based on number of staff following the agile management online course).	Datacloud backlog UNITApedia analytics UNITA Moodle

Impact

Source documentation:

Task and WP long-term objectives Task Description - T1.2 description - WP1 Objectives
UNITA Mission Statement (from Grant Agreement)

	Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
Who are the stakeholders benefiting of the task’s actions ?	Partners of UNITA To be defined in interview	To check with the T5.1 list To be defined in interview
To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?	To be defined in interview	To be defined in interview

@@ Line 4: / Line 4: @@
 |PartOf workpackage=Governance, management and quality
 |Impact SA=Governance; Quality, Impact and Sustainability
+|Objectives="Build the model for an institutionalised European university and ensure the fully operational and measurable
+implementation of alliance Tasks and deliverables in a quality framework with academic and societal impact. For this
+purpose, we will:
+• Update and maintain the governance structures, and further develop a model for an institutionalised European
+university through long-term visions and strategies both for effective and inclusive governance at partner and alliance
+level, and per policy domain, e.g. quality assurance, data driven governance and management, green, sustainability,
+digital, open data, open science, open education, lifelong education, linguistic policy, mobility.
+• Establish and maintain the management structures, in particular the UNITA Offices, fully integrating new partners,
+engaging students, academic and administrative staff, stimulating the involvement of associated partners.
+• Update and mainstream the UNITA Quality Assurance policy and assessment tools developed during the first phase,
+in accordance with the European Standard Guidelines.
+To reach these objectives, the Task team composed as described in Section 2.1.3 will be complemented by the Associated
+Partners listed for each Task. Ad hoc external advisory boards may be constituted to advise on given strategic Tasks."
 }}
 = Objectives =