UNITA sustainable policies for students and staff

Task number	1
Name	UNITA sustainable policies for students and staff
Strategic Axes	Communities building
Workpackage	Developing UNITA communities

Objectives

Joint action to establish well developed and flexible student and staff policies at partner and alliance level, to formulate ambitious and reachable well-being, inclusion and equity, career development, organizational innovation and student cooperation.

Establish well developed and flexible student and staff policies aiming at measurable increases in 5 fields:

1. Student and staff well-being
2. Inclusion and gender equity
3. Staff training, career and leadership development within the alliance
4. Intra- and extra entrepreneurship
5. Connecting students’ organisations and initiatives.

Inputs & Resources

Source documentation:

• UNITA Tasks_Team_List_20231120
• UNITA Budget documents

Resources

• Human Resources: List of staff on the task, roles and position: Co-leaders Joaquín Romero Roldán UPNA & Delia Virga UVT + 28 TT members (Profiles: often from QA offices or QA teams/VR)
• Financial: Budget allocated to the task: 42.140€+75.200€ for “other costs” of the WP2 as a whole, but no specific distribution per task.
• Materials: Type of materials required (computers, software, scientific tools,…): Datacloud, Big Blue Button.
• Intangible: Type of intangible materials (communication tools, data bases,…): Datacloud applications; +++

Activities & Sub-Tasks

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T2.1 description
• Task Workplan – T2.1 workplan
• GANTT – WP2 GANTT

List of activities	Actions to implement	Deadline
A2.1.1 Outline student and staff policies throughout the alliance	Introduce the new partners to the achievements and lessons learned from RE-UNITA (M2). Map our institutional policies, charters, documentation, etc. as well as our needs to identify common priorities and standards. Collect and share standard and innovative student and staff policies. Make a synopsis of similar and complementary practices to detect potential of synergies and joint actions. Draft, discuss and adopt the UNITA alliance student and staff policies’ strategy and action plan at partner and alliance level, aiming at measurable increases in 5 fields: 1) student and staff well-being, 2) inclusion and gender equity, 3) staff training, career, and leadership development within the alliance, 4) intra- and extra-entrepreneurship, and 5) connecting students’ organisations and initiatives.	09/30/2024
A2.1.2 Promote student and staff well-being	Create a specific working and studying conditions working group in charge of implementing a PDCA (plan-do-check-act) cycle by surveying and proposing actions to improve the study, research and work environments, the occupational health well-being and safety for students and staff. Build a common model of Well-being in UNITA universities and implement some actions of it in each university. Communication plan to develop and promote the interventions at each University. Each year a meeting will be organised, four overall. Conduct a survey on the well-being of staff at the beginning and at the end of the project and measure the degree of satisfaction and criticalities of students and staff.	10/31/2027
A2.1.3 Promote inclusion and gender equity	Create a UNITA Inclusion and Gender Equity Plan (UIGEP) based on similar plans existing in each University and on the outcomes of the WP3 RE-UNITA project developed in the first stage. It will be harmonised with the European Charter for Researchers and a Code of Conduct for the Recruitment of Researchers. The universities should share experiences about their strategic plans and the tools they use for their implementation and disseminate the results to the academic community. One meeting per year will be organised to promote inclusion and gender equity.	10/31/2027
A2.1.4 Foster staff training and career development	Organise a leadership course for the university managing staff (Vice-Rectors and Deputies, Heads of Departments and Faculties, Service Directors, Offices Heads) to drive universities towards a better change management capability. The program focuses on giving to the University leaders guidelines and competencies to improve decision-making, change management and communication. A working group will be set up to define the common UNITA leadership model and how to adapt it in each University, considering the specific existing organisation and national rules. One meeting per year will be organised to monitor the progress.	10/31/2027
A2.1.5 Facilitate organisational innovation through intra-entrepreneurship and management development	Promote organisational innovation from within the universities, by encouraging staff and students to take an active role in the development of new ideas and decision-making, aiming at re-engineering the management processes. This will improve motivation and commitment, as well as increase creativity and entrepreneurial spirit within UNITA universities. Define organizational innovation models in UNITA universities, with a focus on the areas of Human Resources and services and elaborate an instrument to evaluate it. Build an action plan based on a diagnosis of the level of innovation in each University. Following the outcomes of the first phase of UNITA regarding the management of the Alliance, in particular about the models of recognition of mobility for staff, we will promote meetings among the HR managers and offices heads to disseminate and implement the organisational innovation model and the action plan. One meeting per year will be organised.	10/31/2027
A2.1.6 Connect students’ organisations and initiatives	Support the organisation of meetings of the Student Assembly and students’ organisations to encourage the proposal of projects for the improvement of students’ life. A part of the Budget of the Student Assembly will be dedicated to a joint project to support the student’s associations inside the Alliance. Develop the association’s ideas, share knowledge, share best practices in student organisations, implement online courses related to life skills for students (e.g., finance for everyday life), develop common actions.	10/31/2027