Manage and coordinate UNITA: Difference between revisions

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    |Name={{PAGENAME}}
    |Name={{PAGENAME}}
    |PartOf workpackage=Governance, management and quality
    |PartOf workpackage=Governance, management and quality
    |Impact SA=Governance; Quality, Impact and Sustainability
    |Impact SA=Quality, Impact and Sustainability
    |Objectives=Build the model for an institutionalised European university and ensure the fully operational and measurable
    |Objectives=Build the model for an institutionalised European university and ensure the fully operational and measurable
    implementation of alliance Tasks and deliverables in a quality framework with academic and societal impact. For this
    implementation of alliance Tasks and deliverables in a quality framework with academic and societal impact. For this
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    }}
    }}


    <!--
     
    = Objectives =
    = Objectives =
    * Integrate the new partners and the engaging students, university staff (academic and administrative)  
    * Integrate the new partners and the engaging students, university staff (academic and administrative)  
    Line 25: Line 25:
    * Establish and maintain the management structures within each partners’ institution (through the UNITA offices)
    * Establish and maintain the management structures within each partners’ institution (through the UNITA offices)


    = Inputs & Resources =  
    = Inputs & Resources =
    Source documentation:
    * '''Human Resources:''' 34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations UNITA offices count
    * [https://datacloud.univ-unita.eu/index.php/apps/files/?dir=/5_Unita_Phase_II/UNITA/Project_docs/Organization_and_Teams/UNITA%20Tasks_Team_List&fileid=1491962 Task Team Members]
    * '''Financial:''' ''To be detailed'' a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task.
    * [https://datacloud.univ-unita.eu/index.php/apps/files/?dir=/5_Unita_Phase_II/UNITA/Project_docs/Project%20Plan%20and%20Budget&fileid=1471587 UNITA-budget docs]
    * '''Materials:''' Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud.
    * '''Intangible:''' Agile leadership and management methodology.


    == Human ==
    = Activities & Sub-Tasks =
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]


    * 34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations
    * UNITA offices count


    == Financial ==
    {{#ask: [[-Has subobject::DataSrc:UNITA Data/Meta UNITA/Activities]]
    [[deliverable_id::2]]
    |?deliverable_number=List of activities
    |?activity_title
    |?activity_description
    |?deadline
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}


    * ''To be detailed'': a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task
    = Indicators =
    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by [[UNITA impact observatory| Task 5.4 UNITA impact observatory]].


    == Materials ==
    Source documentation:
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1616725?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FReferenceDocuments%2FUNITA%20Ref%20docs%2FUNITA%20Mission%20Statement_final.docx UNITA Mission Statement (from Grant Agreement)]


    * Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud
    {{#tag:tabber
    | Primary indicators=
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Primary]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_number=Indicator
    |?indic_description=Indicator Description
    |?unit_of_measurement
    |?data_collection=Data Source
    |?frequency
    |?baseline
    |?target
    |?type
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    {{!}}-{{!}} Secondary indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Secondary]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?unit_of_measurement
    |?data_collection=Data Source
    |?frequency
    |?baseline
    |?target
    |?type
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    {{!}}-{{!}} Sub-Indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Sub-Indicator]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Sub-Indicator Description
    |?parent_indicator=Parent Indicator
    |?type
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    }}


    == Intangible ==
    == Data collection ==


    * Agile leadership and management methodology
    {{#ask:
     
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    = Activities & Tasks =
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?data_collection=Data Source
    |?data_collection_type=Collection Type
    |?data_owner=Data Owner
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    <!--
    == Outputs ==
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]


    {| class="wikitable" style="text-align:center; color:#404040;"
    |- style="font-style:italic; background-color:#FFEFD9; color:#843C0C;"
    ! style="text-align:left;" | List of activities
    ! Actions to implement
    ! Deadline
    |-
    | style="text-align:left;" | A1.2.1 Introduce the new partners to the achievements and lessons learned from phase one and to project management practices
    | style="font-style:italic; color:#7030A0;" | Not specified
    | December 2023
    |-
    | style="text-align:left;" | A1.2.2 Establish the UNITA Offices
    | style="font-style:italic; color:#7030A0;" | Not specified
    | April 2024
    |-
    | style="text-align:left;" | A1.2.3 Implement the UNITA management structure
    | style="font-style:italic; color:#7030A0;" | Not specified
    | June 2024
    |-
    | style="text-align:left;" | A1.2.4 Update the UNITA Management Guide and tools and design a Data Warehouse
    | style="font-style:italic; color:#7030A0;" | Not specified
    | style="color:#595959;" | July 2024
    |-
    | style="text-align:left;" | A1.2.5 Continuous management and coordination of the Tasks activities<br />Add the UNITA Weeks as checkpoints
    | style="font-style:italic; color:#7030A0;" | Not specified
    | style="color:#595959;" | October 2027
    |}


    = Indicators =  
    {{#tag:tabber
    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by [[UNITA impact observatory| Task 5.4 UNITA impact observatory]].
    | Primary indicators=
     
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    == Outputs ==
    {{#ask:
     
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    === Primary indicators ===
    [[level::Primary]]
    Indicators gathered from the proposal
    [[task_title::{{FULLPAGENAME}}]]
    * Ind 1.2.a – Percentage of deliverables submitted on time as initially scheduled (Target 2027: 95%)
    |?indic_number=Indicator
    * Ind 1.2.b – Number of UNITA offices established (Target 2027: 10)
    |?indic_description=Indicator Description
     
    |?baseline
    === Secondary indicators ===
    |?target
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    {{!}}-{{!}} Secondary indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Secondary]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?baseline
    |?target
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    {{!}}-{{!}} Sub-Indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    * Number of milestones reached on time
    {{#ask:
     
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    {| class="wikitable"
    [[level::Sub-Indicator]]
    |- style="font-style:italic; text-align:center; background-color:#FFEFD9; color:#843C0C;"
    [[task_title::{{FULLPAGENAME}}]]
    ! Sub Task Outputs<br />Indicate concerned sub task
    |?indic_description=Sub-Indicator Description
    ! Outputs indicator<br />Expected results at the sub-task level / To be verified in interview with task co-leaders
    |?parent_indicator=Parent Indicator
    ! Source of data<br />To be verified in interview with task co-leaders
    |class=datatable
    |-
    |format=datatables
    | style="color:#404040;" | A1.2.5 Continuous management and coordination of the Tasks activities
    |mainlabel=-
    | style="background-color:#FFF; color:#404040;" | Number of milestones reached on time
    }}
    | style="background-color:#FFF;" | E-Grant portal
    }}
    |-
    | style="color:#404040;" | A1.2.4 Update the UNITA Management Guide and tools and design a Data Warehouse
    | Number and duration of training videos on project management tools<br />Number of individuals following  training videos on project management tools
    | UNITA Moodle
    |}


    == Outcomes ==
    == Outcomes ==
    Line 113: Line 174:
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]


    {| class="wikitable"  
    {| class="wikitable" style="width:100%;"
    |- style="font-style:italic; text-align:center; background-color:#FFEFD9; color:#843C0C;"
    ! style="background-color:#e6f2ff;" | '''Task Outcomes'''<br /><small>''Identify the outcomes''</small>
    ! Task Outcomes<br />Identify the outcomes
    ! style="background-color:#e6f2ff;" | '''Outcomes indicator'''<br /><small>''Expected results at the task level / To be verified in interview with task co-leaders''</small>
    ! Outcomes indicator<br />Expected results at the task level / To be verified in interview with task co-leaders
    ! style="background-color:#e6f2ff;" | '''Source of data'''<br /><small>''To be verified in interview with task co-leaders''</small>
    ! Source of data<br />To be verified in interview with task co-leaders
    |- style="color:#404040;"
    | What are the benefits of the actions for the alliance partners? How does the task transform the partners?<br /> <br />The tasks aims to instil the agile management philosophy based on the 3 pillars: data-driven, agile oriented, impact oriented, through the provision of training and adoption of specific tools for project management and knowledge base platform. <br />
    | Number of people active on the data cloud: number of individuals who have accessed Datacloud in the last 3 months, collected yearly at the same time. (The only available information is when people did their last login on the datacloud. If checked regularly we could potentially track how much people are active)<br />Number of accesses to the UNITApedia page<br />Number of people upskilled in agile management (based on number of staff following the agile management online course).
    | style="background-color:#FFF;" | Datacloud backlog<br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />UNITApedia analytics<br /> <br />UNITA Moodle
    |-
    |-
    |  
    | What are the benefits of the actions for the alliance partners? How does the task transform the partners?<br /><br />The tasks aims to instil the agile management philosophy based on the 3 pillars: data-driven, agile oriented, impact oriented, through the provision of training and adoption of specific tools for project management and knowledge base platform.
    |  
    | Number of people active on the data cloud: number of individuals who have accessed Datacloud in the last 3 months, collected yearly at the same time.<br />''(The only available information is when people did their last login on the datacloud. If checked regularly we could potentially track how much people are active)''<br /><br />Number of accesses to the UNITApedia page<br />Number of people upskilled in agile management (based on number of staff following the agile management online course)
    |  
    | * Datacloud backlog<br />* UNITApedia analytics<br />* UNITA Moodle
    |}
    |}
     
    -->
    == Impact ==
    == Impact ==
    Source documentation:  
    Source documentation:  
    Line 133: Line 189:
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1616725?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FReferenceDocuments%2FUNITA%20Ref%20docs%2FUNITA%20Mission%20Statement_final.docx UNITA Mission Statement (from Grant Agreement)]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1616725?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FReferenceDocuments%2FUNITA%20Ref%20docs%2FUNITA%20Mission%20Statement_final.docx UNITA Mission Statement (from Grant Agreement)]


    {| class="wikitable" style="text-align:center;"
    {| class="wikitable"
    |- style="background-color:#E2F0D9;"
    ! style="background-color:#e6f2ff;" |
    ! style="background-color:#FFF; text-align:left;" |
    ! style="background-color:#e6f2ff;" | Users / Beneficiaries Intern to UNITA
    ! style="color:#595959;" | Users / Beneficiaries Intern to UNITA
    ! style="background-color:#e6f2ff;" | End-Users / Beneficiaries extern to UNITA
    ! style="color:#595959;" | End-Users / Beneficiaries extern to UNITA
    |-
    |-
    | style="background-color:#FFF4E5; text-align:left;" | Who are the stakeholders benefiting of the task’s actions ?
    | 1) Who are the stakeholders benefiting of the task’s actions ?
    | style="color:#595959;" | Partners of UNITA<br />To be defined in interview
    | * Partners of UNITA<br />* To be defined in interview
    | To check with the T5.1 list<br />To be defined in interview
    | To check with the T5.1 list<br />To be defined in interview
    |-
    |-
    | style="background-color:#FFF4E5; text-align:left;" | To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?
    | 2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?
    | <br />To be defined in interview
    | To be defined in interview
    | <br />To be defined in interview
    | To be defined in interview
    |}
    |}
    -->

    Latest revision as of 14:13, 11 April 2025

    Task number 2
    Name Manage and coordinate UNITA
    Strategic Axes Quality, Impact and Sustainability
    Workpackage Governance, management and quality




    Objectives[edit | edit source]

    • Integrate the new partners and the engaging students, university staff (academic and administrative)
    • Involve the associated partners
    • Establish and maintain the management structures within each partners’ institution (through the UNITA offices)

    Inputs & Resources[edit | edit source]

    • Human Resources: 34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations UNITA offices count
    • Financial: To be detailed a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task.
    • Materials: Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud.
    • Intangible: Agile leadership and management methodology.

    Activities & Sub-Tasks[edit | edit source]

    Source documentation: In each WP folder, document entitled “WPx_full_description)


    Indicators[edit | edit source]

    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

    Source documentation:

    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

    To be defined by T5.4 members previously to interviews and to be proposed to task co leader

    To be defined by T5.4 members previously to interviews and to be proposed to task co leader

    Data collection[edit | edit source]

    Impact[edit | edit source]

    Source documentation:

    Users / Beneficiaries Intern to UNITA End-Users / Beneficiaries extern to UNITA
    1) Who are the stakeholders benefiting of the task’s actions ? * Partners of UNITA
    * To be defined in interview     		To check with the T5.1 list
    To be defined in interview
    2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ? To be defined in interview To be defined in interview
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