Manage and coordinate UNITA: Difference between revisions

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    |Name={{PAGENAME}}
    |Name={{PAGENAME}}
    |PartOf workpackage=Governance, management and quality
    |PartOf workpackage=Governance, management and quality
    |Impact SA=Governance; Quality, Impact and Sustainability
    |Impact SA=Quality, Impact and Sustainability
    |Objectives=Build the model for an institutionalised European university and ensure the fully operational and measurable
    |Objectives=Build the model for an institutionalised European university and ensure the fully operational and measurable
    implementation of alliance Tasks and deliverables in a quality framework with academic and societal impact. For this
    implementation of alliance Tasks and deliverables in a quality framework with academic and societal impact. For this
    Line 31: Line 31:
    * '''Intangible:''' Agile leadership and management methodology.
    * '''Intangible:''' Agile leadership and management methodology.


    = Activities & Sub-Tasks =
    = Activities & Actions =
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]


    {| class="wikitable" style="width:100%;"
     
    ! style="background-color:#e6f2ff;" | List of activities
    {{#ask: [[-Has subobject::DataSrc:UNITA Data/Meta UNITA/Activities]]
    ! style="background-color:#e6f2ff;" | Actions to implement
    [[deliverable_id::2]]
    ! style="background-color:#e6f2ff;" | Deadline
    |?deliverable_number=List of Activities
    |-
    |?activity_title=Activity Title
    | '''A1.2.1''' Introduce the new partners to the achievements and lessons learned from phase one and to project management practices
    |?activity_description=Actions
    | ''Not specified''
    |?deadline
    | December 2023
    |format=table
    |-
    |class=sortable smwtable-clean
    | '''A1.2.2''' Establish the UNITA Offices
    |sort=deliverable_number
    | ''Not specified''
    |order=ascending
    | April 2024
    |headers=plain
    |-
    |mainlabel=-
    | '''A1.2.3''' Implement the UNITA management structure
    }}
    | ''Not specified''
    | June 2024
    |-
    | '''A1.2.4''' Update the UNITA Management Guide and tools and design a Data Warehouse
    | ''Not specified''
    | July 2024
    |-
    | '''A1.2.5''' Continuous management and coordination of the Tasks activities<br />Add the UNITA Weeks as checkpoints
    | ''Not specified''
    | October 2027
    |}


    = Indicators =  
    = Indicators =  
    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by [[UNITA impact observatory| Task 5.4 UNITA impact observatory]].
    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by [[UNITA impact observatory| Task 5.4 UNITA impact observatory]].
    Source documentation:
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1616725?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FReferenceDocuments%2FUNITA%20Ref%20docs%2FUNITA%20Mission%20Statement_final.docx UNITA Mission Statement (from Grant Agreement)]
    ---------------------------------------------------------------------------------------------------------------
    {{#tag:tabber
    | Primary Indicators=
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Primary]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_number=Indicator
    |?indic_description=Indicator Description
    |?unit_of_measurement= Unit of Measurement
    |?data_collection=Data Source
    |?frequency
    |?baseline
    |?target
    |?type
    |format= table
    |class=sortable smwtable-clean
    |headers=plain
    |mainlabel=-
    }}
    {{!}}-{{!}} Secondary Indicators=
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Secondary]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?unit_of_measurement=Unit of Measurement
    |?data_collection=Data Source
    |?frequency
    |?baseline
    |?target
    |?type
    |format= table
    |class=sortable smwtable-clean
    |headers=plain
    |mainlabel=-
    }}
    ---------------------------------------------------------------------------------------------------------------
    {{#tag:tabber
    | People Active=
    {{#ask: [[-Has subobject::DataSrc:DemoFeb25/t125]]
    |?entry_date
    |?people_active
    |format=timeseries
    |link=all
    |xprop=entry_date
    |yprop=people_active
    |accumulate=true
    |sort=entry_date
    |limit=2500
    |order=ascending
    |headers=show
    |charttitle=UNITA Datacloud People Active
    |layout=line
    |group=property
    |zoomarea=bottom
    |tablearea=bottom
    |class=sortable wikitable smwtable
    }}
    }}
    {{!}}-{{!}} Sub-Indicators=
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Sub-Indicator]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Sub-Indicator Description
    |?unit_of_measurement= Unit of Measurement
    |?data_collection=Data Source
    |?frequency
    |?type
    |?parent_indicator=Parent Indicator
    |format= broadtable
    |class=sortable smwtable-clean
    |headers=plain
    |mainlabel=-
    }}
    ---------------------------------------------------------------------------------------------------------------
    {{#tag:tabber
    | Files Created=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t121]]
      [[type::file_created]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Files Created
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} Forms Created=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t121]]
      [[type::forms_newsubmission]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Forms Created
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} Poll Events=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t121]]
      [[type::poll_add]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Poll Events
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} Files Updated=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t121]]
      [[type::file_changed]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Files Updated
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} BBB Meetings Collection=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t121]]
      [[type::bbb]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA BBB Meetings
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    }}
    }}
    <!--
    === Data collection ===
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?data_collection=Data Source
    |?data_collection_type=Collection Type
    |?data_owner=Data Owner
    |format= table
    |class=sortable smwtable-clean
    |headers=plain
    |mainlabel=-
    }}


    == Outputs ==
    == Outputs ==
    Line 69: Line 260:
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    === Primary indicators ===
    Indicators gathered from the proposal
    * '''Ind 1.2.a''' – ''Percentage of deliverables submitted on time as initially scheduled.''<br /><small>Target 2027: 95%</small>
    * '''Ind 1.2.b''' – ''Number of UNITA offices established.''<br /><small>Target 2027: 10</small>


    === Secondary indicators ===
     
    {{#tag:tabber
    | Primary indicators=
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Primary]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_number=Indicator
    |?indic_description=Indicator Description
    |?baseline
    |?target
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    {{!}}-{{!}} Secondary indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[level::Secondary]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?baseline
    |?target
    |class=datatable
    |format=datatables
    |mainlabel=-
    }}
    {{!}}-{{!}} Sub-Indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    * Number of milestones reached on time
    {{#ask:
    === Subtask Outputs ===
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    {| class="wikitable" style="width:100%;"
    [[level::Sub-Indicator]]
    ! style="background-color:#e6f2ff;" | '''Sub Task Outputs'''<br /><small>''Indicate concerned sub task''</small>
    [[task_title::{{FULLPAGENAME}}]]
    ! style="background-color:#e6f2ff;" | '''Outputs indicator'''<br /><small>''Expected results at the sub-task level / To be verified in interview with task co-leaders''</small>
    |?indic_description=Sub-Indicator Description
    ! style="background-color:#e6f2ff;" | '''Source of data'''<br /><small>''To be verified in interview with task co-leaders''</small>
    |?parent_indicator=Parent Indicator
    |-
    |class=datatable
    | '''A1.2.5''' Continuous management and coordination of the Tasks activities
    |format=datatables
    | Number of milestones reached on time
    |mainlabel=-
    | E-Grant portal
    }}
    |-
    }}
    | '''A1.2.4''' Update the UNITA Management Guide and tools and design a Data Warehouse
    | Number and duration of training videos on project management tools<br />Number of individuals following training videos on project management tools
    | UNITA Moodle
    |}


    == Outcomes ==
    == Outcomes ==
    Line 106: Line 318:
    | * Datacloud backlog<br />* UNITApedia analytics<br />* UNITA Moodle
    | * Datacloud backlog<br />* UNITApedia analytics<br />* UNITA Moodle
    |}
    |}
    -->


    == Impact ==
    == Impact ==
    Line 125: Line 338:
    | To be defined in interview
    | To be defined in interview
    |}
    |}
    {| class="wikitable"
    ! style="background-color:#e6f2ff;" | '''Description'''
    ! style="background-color:#e6f2ff;" | '''Unit of measurement'''
    ! style="background-color:#e6f2ff;" | '''Source of data'''
    ! style="background-color:#e6f2ff;" | '''Frequency'''
    ! style="background-color:#e6f2ff;" | '''Baseline (2022)'''
    ! style="background-color:#e6f2ff;" | '''Target 2027'''
    ! style="background-color:#e6f2ff;" | '''Possible sub indicators'''
    |-
    | Percentage of deliverables submitted on time as initially scheduled
    | Percentage
    | Deliverables submitted to the EU (downloaded on the EC Platform) before
    | Once (1 deliverable for the task)
    | 89%
    | 95%
    | -
    |-
    | Number of UNITA offices established
    | 1 per UNITA office
    | T1.2 monthly meetings minutes and Task teams members
    | Once in October 2027
    | 6
    | 10
    | -
    |}
    == Data collection ==
    * '''Manual collection:''' List the types of data collected manually.
    * '''Automatic collection:''' List the types of data automatically collected.

    Latest revision as of 15:48, 17 April 2025

    Task number 2
    Name Manage and coordinate UNITA
    Strategic Axes Quality, Impact and Sustainability
    Workpackage Governance, management and quality




    Objectives[edit | edit source]

    • Integrate the new partners and the engaging students, university staff (academic and administrative)
    • Involve the associated partners
    • Establish and maintain the management structures within each partners’ institution (through the UNITA offices)

    Inputs & Resources[edit | edit source]

    • Human Resources: 34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations UNITA offices count
    • Financial: To be detailed a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task.
    • Materials: Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud.
    • Intangible: Agile leadership and management methodology.

    Activities & Actions[edit | edit source]

    Source documentation: In each WP folder, document entitled “WPx_full_description)


    List of ActivitiesActivity TitleActionsDeadline
    1Introduce the new partners to the achievements and lessons learned from phase one and to project management practices.The new partners have been associated with the project's activities since June 2021, resulting in an easier and shorter acquaintance process.(M1-M2)
    2Establish the UNITA Offices.For the new partners and adapt the existing ones in order to ensure the continuity of the alliance construction, the project management and the operational coordination at alliance level.(M1-M6)
    3Implement the UNITA management structure.In order to lead the progress of the UNITA action program, the activities of UNITA are coordinated and implemented by the operational bodies: Management Committee, WP Teams and Task Teams, UNITA Offices, and the UNITA Executive and Offices Coordinators. They interact in a cooperative and participative way by co-creating knowledge and related decisions according to a platform approach that shares resources and mutual benefits.(M1-M8)
    4Update the UNITA Management Guide and tools and design a Data Warehouse.Operational functioning is defined by a shared document (UNITA Management Guide) that will be updated from phase one of the project, allowing each UNITA contributor to work efficiently and in the respect of UNITA criteria. Specific digital tools for project management and for creating a knowledge base in an agile framework will be developed. A model for the UNITA Data Warehouse and a methodology of data collection, processing, storage and analysis will be developed in order to allow the monitoring of UNITA, on the basis of indicators coming from the different Tasks and WPs and to ensure the quality policy of the project (link with Task 5.4). Train all key actors for the implementation of the project management processes and tools through communication and functional support to successfully implement the changes.(M1-M9)
    5Continuous management and coordination of the Tasks activities.Considering objectives, Tasks' progression, indicators' status, risks and issues analysis and mitigation, budget spending, reporting to the governance bodies, in coordination with TT 1.1 and 1.3. Draw lessons based on the users' experience and share intended adjustments with the impacted groups before further updating the Management Guide (M36).(M1-M48)

    Indicators[edit | edit source]

    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

    Source documentation:


    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

    IndicatorIndicator DescriptionUnit of MeasurementData SourceFrequencyBaselineTargetType
    bNumber of UNITA offices establishedNumericalT1.2 monthly meetings minutes and Task teams membersOnce in October 2027610Output
    aPercentage of deliverables submitted on time as initially scheduledPercentageDeliverables submitted to the EU (downloaded on the EC Platform)Once89.00%95.00%Output

    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

    Indicator DescriptionUnit of MeasurementData SourceFrequencyBaselineTargetType
    Number of people active on the data cloudNumericalDatacloud activity exportMonthlyOutcome
    Number of accesses to UNITAPediaNumericalUNITApedia statisticsAnnualyOutcome
    Number of staff personnel who have completed the online agile managementNumerical + QualitativeUNITA Moodle platformEnd of each courseOutcome

    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

    Sub-Indicator DescriptionUnit of MeasurementData SourceFrequencyTypeParent Indicator
    Number of files createdNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of form createdNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of poll eventsNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of files updatedNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of BBB meetings connectionsNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud


    Impact[edit | edit source]

    Source documentation:

    Users / Beneficiaries Intern to UNITA End-Users / Beneficiaries extern to UNITA
    1) Who are the stakeholders benefiting of the task’s actions ? * Partners of UNITA
    * To be defined in interview     		To check with the T5.1 list
    To be defined in interview
    2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ? To be defined in interview To be defined in interview
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