Manage and coordinate UNITA: Difference between revisions

    From UNITApedia
     
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    * '''Intangible:''' Agile leadership and management methodology.
    * '''Intangible:''' Agile leadership and management methodology.


    = Activities & Sub-Tasks =
    = Activities & Actions =
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
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    {{#ask: [[-Has subobject::DataSrc:UNITA Data/Meta UNITA/Activities]]
    {{#ask: [[-Has subobject::DataSrc:UNITA Data/Meta UNITA/Activities]]
    [[deliverable_id::2]]
    [[deliverable_id::2]]
    |?deliverable_number=List of activities
    |?deliverable_number=List of Activities
    |?activity_title
    |?activity_title=Activity Title
    |?activity_description
    |?activity_description=Actions
    |?deadline
    |?deadline
    |class=datatable
    |format=table
    |format=datatables
    |class=sortable smwtable-clean
    |mainlabel=-  
    |sort=deliverable_number
    |order=ascending
    |headers=plain
    |mainlabel=-
    }}
    }}


    Line 51: Line 54:
    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by [[UNITA impact observatory| Task 5.4 UNITA impact observatory]].
    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by [[UNITA impact observatory| Task 5.4 UNITA impact observatory]].


    == Outputs ==
    Source documentation:
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1616725?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FReferenceDocuments%2FUNITA%20Ref%20docs%2FUNITA%20Mission%20Statement_final.docx UNITA Mission Statement (from Grant Agreement)]




    ---------------------------------------------------------------------------------------------------------------
    {{#tag:tabber
    {{#tag:tabber
    | Primary indicators=
    | Primary Indicators=
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    {{#ask:
    Line 66: Line 70:
      |?indic_number=Indicator
      |?indic_number=Indicator
      |?indic_description=Indicator Description
      |?indic_description=Indicator Description
    |?unit_of_measurement= Unit of Measurement
    |?data_collection=Data Source
    |?frequency
      |?baseline
      |?baseline
      |?target
      |?target
      |class=datatable
    |?type
      |format=datatables
    |format= table
      |class=sortable smwtable-clean
      |headers=plain
      |mainlabel=-
      |mainlabel=-
    }}
    }}
    {{!}}-{{!}} Secondary indicators=
    {{!}}-{{!}} Secondary Indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
      [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    Line 79: Line 88:
      [[task_title::{{FULLPAGENAME}}]]
      [[task_title::{{FULLPAGENAME}}]]
      |?indic_description=Indicator Description
      |?indic_description=Indicator Description
    |?unit_of_measurement=Unit of Measurement
    |?data_collection=Data Source
    |?frequency
      |?baseline
      |?baseline
      |?target
      |?target
      |class=datatable
    |?type
      |format=datatables
    |format= table
      |class=sortable smwtable-clean
      |headers=plain
      |mainlabel=-
      |mainlabel=-
    }}
    ---------------------------------------------------------------------------------------------------------------
    {{#tag:tabber
    | People Active=
    {{#ask: [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t12minio1]]
    |?entry_date
    |?qty=Quantity
    |format=timeseries
    |link=all
    |xprop=entry_date
    |yprop=qty
    |accumulate=true
    |sort=entry_date
    |limit=2500
    |order=ascending
    |headers=show
    |charttitle=UNITA Datacloud People Active
    |layout=line
    |group=property
    |zoomarea=bottom
    |tablearea=bottom
    |class=sortable wikitable smwtable
    }}
    }}
    }}
    {{!}}-{{!}} Sub-Indicators=
    {{!}}-{{!}} Sub-Indicators=
    To be defined by T5.4 members previously to interviews and to be proposed to task co leader
    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
    {{#ask:
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
      [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    Line 92: Line 129:
      [[task_title::{{FULLPAGENAME}}]]
      [[task_title::{{FULLPAGENAME}}]]
      |?indic_description=Sub-Indicator Description
      |?indic_description=Sub-Indicator Description
    |?unit_of_measurement= Unit of Measurement
    |?data_collection=Data Source
    |?frequency
    |?type
      |?parent_indicator=Parent Indicator
      |?parent_indicator=Parent Indicator
      |class=datatable
    |format= broadtable
      |format=datatables
      |class=sortable smwtable-clean
      |headers=plain
      |mainlabel=-
      |mainlabel=-
    }}
    }}
    ---------------------------------------------------------------------------------------------------------------
    {{#tag:tabber
    | Files Created=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t12minio]]
      [[type::file_created]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Files Created
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} Forms Created=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t12minio]]
      [[type::forms_newsubmission]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Forms Created
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} Poll Events=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t12minio]]
      [[type::poll_add]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Poll Events
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} Files Updated=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t12minio]]
      [[type::file_changed]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA Files Updated
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    {{!}}-{{!}} BBB Meetings Collection=
    {{#ask:
      [[-Has subobject::DataSrc:UNITA Data/Indicators/Task1 2/t12minio]]
      [[type::bbb]]
      |?entry_date
      |?qty= Quantity
      |format=timeseries
      |xprop=entry_date
      |yprop=qty     
      |sort=entry_date
      |order=ascending
      |headers=show
      |charttitle=UNITA BBB Meetings
      |layout=line
      |group=property
      |zoomarea=bottom
      |tablearea=bottom
      |class=sortable wikitable smwtable
    }}
    }}
    }}
    <!--
    === Data collection ===
    {{#ask:
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?data_collection=Data Source
    |?data_collection_type=Collection Type
    |?data_owner=Data Owner
    |format= table
    |class=sortable smwtable-clean
    |headers=plain
    |mainlabel=-
    }}
    }}


    == Outcomes ==
     
    Source documentation:
    == Outputs ==
    Source documentation: In each WP folder, document entitled “WPx_full_description)
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]


    {| class="wikitable" style="width:100%;"
    ! style="background-color:#e6f2ff;" | '''Task Outcomes'''<br /><small>''Identify the outcomes''</small>
    ! style="background-color:#e6f2ff;" | '''Outcomes indicator'''<br /><small>''Expected results at the task level / To be verified in interview with task co-leaders''</small>
    ! style="background-color:#e6f2ff;" | '''Source of data'''<br /><small>''To be verified in interview with task co-leaders''</small>
    |-
    | What are the benefits of the actions for the alliance partners? How does the task transform the partners?<br /><br />The tasks aims to instil the agile management philosophy based on the 3 pillars: data-driven, agile oriented, impact oriented, through the provision of training and adoption of specific tools for project management and knowledge base platform.
    | Number of people active on the data cloud: number of individuals who have accessed Datacloud in the last 3 months, collected yearly at the same time.<br />''(The only available information is when people did their last login on the datacloud. If checked regularly we could potentially track how much people are active)''<br /><br />Number of accesses to the UNITApedia page<br />Number of people upskilled in agile management (based on number of staff following the agile management online course)
    | * Datacloud backlog<br />* UNITApedia analytics<br />* UNITA Moodle
    |}
    == Impact ==
    Source documentation:
    * Task and WP long-term objectives  [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description - T1.2 description] -  [https://datacloud.univ-unita.eu/index.php/apps/files/?dir=/5_Unita_Phase_II/UNITA/WP1&openfile=1317172 WP1 Objectives]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1616725?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FReferenceDocuments%2FUNITA%20Ref%20docs%2FUNITA%20Mission%20Statement_final.docx UNITA Mission Statement (from Grant Agreement)]
    {| class="wikitable"
    ! style="background-color:#e6f2ff;" |
    ! style="background-color:#e6f2ff;" | Users / Beneficiaries Intern to UNITA
    ! style="background-color:#e6f2ff;" | End-Users / Beneficiaries extern to UNITA
    |-
    | 1) Who are the stakeholders benefiting of the task’s actions ?
    | * Partners of UNITA<br />* To be defined in interview
    | To check with the T5.1 list<br />To be defined in interview
    |-
    | 2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?
    | To be defined in interview
    | To be defined in interview
    |}
    == Indicators' data sheet ==


    {{#tag:tabber
    {{#tag:tabber
    Line 143: Line 271:
      |?indic_number=Indicator
      |?indic_number=Indicator
      |?indic_description=Indicator Description
      |?indic_description=Indicator Description
    |?unit_of_measurement
    |?data_collection=Data Source
    |?frequency
      |?baseline
      |?baseline
      |?target
      |?target
    |?type
      |class=datatable  
      |class=datatable  
      |format=datatables  
      |format=datatables  
    Line 159: Line 283:
      [[level::Secondary]]
      [[level::Secondary]]
      [[task_title::{{FULLPAGENAME}}]]
      [[task_title::{{FULLPAGENAME}}]]
    |?indic_description=Indicator Description
    |?indic_description=Indicator Description
    |?unit_of_measurement
    |?data_collection=Data Source
    |?frequency
      |?baseline
      |?baseline
      |?target
      |?target
    |?type
      |class=datatable  
      |class=datatable  
      |format=datatables  
      |format=datatables  
    Line 178: Line 298:
      |?indic_description=Sub-Indicator Description
      |?indic_description=Sub-Indicator Description
      |?parent_indicator=Parent Indicator
      |?parent_indicator=Parent Indicator
    |?type
      |class=datatable  
      |class=datatable  
      |format=datatables  
      |format=datatables  
    Line 185: Line 304:
    }}
    }}


    == Data collection ==
    == Outcomes ==
    Source documentation:
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description – T1.2 description]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1473670?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FWP1_Gantt_Chart.xlsx GANTT – WP1 GANTT]
     
    {| class="wikitable" style="width:100%;"
    ! style="background-color:#e6f2ff;" | '''Task Outcomes'''<br /><small>''Identify the outcomes''</small>
    ! style="background-color:#e6f2ff;" | '''Outcomes indicator'''<br /><small>''Expected results at the task level / To be verified in interview with task co-leaders''</small>
    ! style="background-color:#e6f2ff;" | '''Source of data'''<br /><small>''To be verified in interview with task co-leaders''</small>
    |-
    | What are the benefits of the actions for the alliance partners? How does the task transform the partners?<br /><br />The tasks aims to instil the agile management philosophy based on the 3 pillars: data-driven, agile oriented, impact oriented, through the provision of training and adoption of specific tools for project management and knowledge base platform.
    | Number of people active on the data cloud: number of individuals who have accessed Datacloud in the last 3 months, collected yearly at the same time.<br />''(The only available information is when people did their last login on the datacloud. If checked regularly we could potentially track how much people are active)''<br /><br />Number of accesses to the UNITApedia page<br />Number of people upskilled in agile management (based on number of staff following the agile management online course)
    | * Datacloud backlog<br />* UNITApedia analytics<br />* UNITA Moodle
    |}
    -->
     
    == Impact ==
    Source documentation:
    * Task and WP long-term objectives  [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1317132?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP1%2FTask1.2%2FT1.2_Task_description.docx Task Description - T1.2 description] -  [https://datacloud.univ-unita.eu/index.php/apps/files/?dir=/5_Unita_Phase_II/UNITA/WP1&openfile=1317172 WP1 Objectives]
    * [https://datacloud.univ-unita.eu/index.php/apps/onlyoffice/1616725?filePath=%2F5_Unita_Phase_II%2FUNITA%2FWP5%2FTask5.4%2FReferenceDocuments%2FUNITA%20Ref%20docs%2FUNITA%20Mission%20Statement_final.docx UNITA Mission Statement (from Grant Agreement)]


    {{#ask:
    {| class="wikitable"
    [[-Has subobject::DataSrc:UNITA Data/Meta Indic/Indicators]]
    ! style="background-color:#e6f2ff;" |
    [[task_title::{{FULLPAGENAME}}]]
    ! style="background-color:#e6f2ff;" | Users / Beneficiaries Intern to UNITA
    |?indic_description=Indicator Description
    ! style="background-color:#e6f2ff;" | End-Users / Beneficiaries extern to UNITA
    |?data_collection=Data Source
    |-
    |?data_collection_type=Collection Type
    | 1) Who are the stakeholders benefiting of the task’s actions ?
    |?data_owner=Data Owner
    | * Partners of UNITA<br />* To be defined in interview
    |?frequency
    | To check with the T5.1 list<br />To be defined in interview
    |class=datatable
    |-
    |format=datatables
    | 2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?
    |mainlabel=-
    | To be defined in interview
    }}
    | To be defined in interview
    |}

    Latest revision as of 09:35, 18 April 2025

    Task number 2
    Name Manage and coordinate UNITA
    Strategic Axes Quality, Impact and Sustainability
    Workpackage Governance, management and quality




    Objectives[edit | edit source]

    • Integrate the new partners and the engaging students, university staff (academic and administrative)
    • Involve the associated partners
    • Establish and maintain the management structures within each partners’ institution (through the UNITA offices)

    Inputs & Resources[edit | edit source]

    • Human Resources: 34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations UNITA offices count
    • Financial: To be detailed a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task.
    • Materials: Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud.
    • Intangible: Agile leadership and management methodology.

    Activities & Actions[edit | edit source]

    Source documentation: In each WP folder, document entitled “WPx_full_description)


    List of ActivitiesActivity TitleActionsDeadline
    1Introduce the new partners to the achievements and lessons learned from phase one and to project management practices.The new partners have been associated with the project's activities since June 2021, resulting in an easier and shorter acquaintance process.(M1-M2)
    2Establish the UNITA Offices.For the new partners and adapt the existing ones in order to ensure the continuity of the alliance construction, the project management and the operational coordination at alliance level.(M1-M6)
    3Implement the UNITA management structure.In order to lead the progress of the UNITA action program, the activities of UNITA are coordinated and implemented by the operational bodies: Management Committee, WP Teams and Task Teams, UNITA Offices, and the UNITA Executive and Offices Coordinators. They interact in a cooperative and participative way by co-creating knowledge and related decisions according to a platform approach that shares resources and mutual benefits.(M1-M8)
    4Update the UNITA Management Guide and tools and design a Data Warehouse.Operational functioning is defined by a shared document (UNITA Management Guide) that will be updated from phase one of the project, allowing each UNITA contributor to work efficiently and in the respect of UNITA criteria. Specific digital tools for project management and for creating a knowledge base in an agile framework will be developed. A model for the UNITA Data Warehouse and a methodology of data collection, processing, storage and analysis will be developed in order to allow the monitoring of UNITA, on the basis of indicators coming from the different Tasks and WPs and to ensure the quality policy of the project (link with Task 5.4). Train all key actors for the implementation of the project management processes and tools through communication and functional support to successfully implement the changes.(M1-M9)
    5Continuous management and coordination of the Tasks activities.Considering objectives, Tasks' progression, indicators' status, risks and issues analysis and mitigation, budget spending, reporting to the governance bodies, in coordination with TT 1.1 and 1.3. Draw lessons based on the users' experience and share intended adjustments with the impacted groups before further updating the Management Guide (M36).(M1-M48)

    Indicators[edit | edit source]

    These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

    Source documentation:


    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

    IndicatorIndicator DescriptionUnit of MeasurementData SourceFrequencyBaselineTargetType
    bNumber of UNITA offices establishedNumericalT1.2 monthly meetings minutes and Task teams membersOnce in October 2027610Output
    aPercentage of deliverables submitted on time as initially scheduledPercentageDeliverables submitted to the EU (downloaded on the EC Platform)Once89.00%95.00%Output

    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

    Indicator DescriptionUnit of MeasurementData SourceFrequencyBaselineTargetType
    Number of people active on the data cloudNumericalDatacloud activity exportMonthlyOutcome
    Number of accesses to UNITAPediaNumericalUNITApedia statisticsAnnualyOutcome
    Number of staff personnel who have completed the online agile managementNumerical + QualitativeUNITA Moodle platformEnd of each courseOutcome

    These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

    Sub-Indicator DescriptionUnit of MeasurementData SourceFrequencyTypeParent Indicator
    Number of files createdNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of form createdNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of poll eventsNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of files updatedNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud
    Number of BBB meetings connectionsNumericalDatacloud activity exportMonthlyOutputNumber of people active on the data cloud


    Impact[edit | edit source]

    Source documentation:

    Users / Beneficiaries Intern to UNITA End-Users / Beneficiaries extern to UNITA
    1) Who are the stakeholders benefiting of the task’s actions ? * Partners of UNITA
    * To be defined in interview     		To check with the T5.1 list
    To be defined in interview
    2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ? To be defined in interview To be defined in interview
    Retrieved from "https://unitapedia.univ-unita.eu/index.php?title=Manage_and_coordinate_UNITA&oldid=3819"