Improve and transform the governance of UNITA

Task number	1
Name	Improve and transform the governance of UNITA
Strategic Axes	Governance, Quality, Impact and Sustainability
Workpackage	Governance, management and quality

Objectives

• Development of long-term visions and strategies for effective and inclusive governance at alliance level, its relationship with tasks and UNITA constellation projects and per domain e.g., green, digital, data and open data, sustainability, open science, open education and linguistic policy including the link with European, national and regional bodies and authorities.
• Setting up and maintaining governance structures, integrating new partners involving students, academic and administrative staff stimulating the involvement of associated partners

Inputs / Resources

• Human Resources: List of staff on the task, roles and positions: 39 people involved in the task. Mario Giacobini and Vignollet Laurence  are the co-leaders. (Rectors?), vice-rectors, academics, administrative staff and student representatives are present. This list will change. Rectors shouldn’t be listed for now
• Financial: Budget allocated to the task: To be detailed: a general budget for WP1 is defined (560.460€+259.759€) but no specific distribution per task.
• Materials: Type of materials required (computers, software, scientific tools,…):: Datacloud, Big Blue Button… others? To be detailed. Basically all of data cloud tools for this task.
• Intangible: Type of intangible materials (communication tools, data bases,…): To be detailed. UNITA week each 6 months

Activities/Sub-Tasks

List of sub-tasks	Actions to implement	Deadline
A1.1.1 Introduce the new partners to the achievements and lessons learned from phase one (M1-M2)	the new partners have been associated with the project's activities since June 2021, resulting in an easier and shorter acquaintance process.	01/2024
Update and maintain the governance structures (Governance Board, Student Assembly, Quality and Evaluation Board)	fully integrating new partners and involving students and staff, and associated partners. Confirm processes of nomination, election and rotation for all governance bodies and operational units. Communicate nomination, election and rotation schemes with academic and administrative staff as well as internal and external stakeholders involved. Analyse current governance practices at partner and alliance level as regards the execution of the alliance missions in education, research, innovation and service to society, possibly benchmarking with other alliances. In cooperation with the Student Assembly, collect and analyse data for the comparison of the regulations and electoral systems of all the partners of the UNITA Alliance with the aim to implement tools (in cooperation with T3.4) that encourage and facilitate the democratic participation of all students in the decision-making processes within the Alliance itself with potential transformative impact on each partner. Specify innovative areas for enhancement through the first discussions of strategy plans. Implement, test and adjust governance processes to balance continuousness and innovative impulses. Share test results as well as intended adjustments with students, staff and stakeholders before implementation. Regularly assess legal and operative synergetic potential of governance processes and accommodate them under the principle of operational jointness	11/2027
Establish the agenda of the new bodies of the enlarged alliance	including meeting programs, in connection with Task 1.2, improving the current governance of the alliance based on the experience of the pilot phase and adapting it to the enlargement of the alliance. Two UNITA weeks are organized each year, each by a different partner; during the days, physical (if possible) meetings of (and between) the following boards/teams are organised: Governance Board UNITA and Conseil Stratégique of the Legal Entity, Quality & Evaluation Board, Student Assembly, Task Team 1.1 & Comité de Proposition et Pilotage of the Legal Entity, Task Team 1.2, Work Packages Teams (considering each Constellation project as a different WP). Integrate the Legal Entity in the alliance set up and activities.	11/2024
Coordinate the development of the UNITA model for a European University	interact with the governance bodies (Governance Board, Student Assembly, Quality and Evaluation Board), the Management Committee (i.e. Task Team 1.2), the UNITA Executive Coordinator, the UNITA Office Coordinator, as well as with academic and support staff representatives to co-design the medium-term vision of UNITA. Build the UNITA model of institutionalized European University drawing the evolution of the Legal Entity, and co-design the long-term vision with the Task teams competent for the different strategy plans and actions (e.g. TT1.2, TT1.3, TT2.2, TT2.4, TT3.1, TT3.2, TT3.4, TT4.1, TT4.2, TT4.4, TT5.2, TT5.3, TT5.4, TT5.5) and other experts in the alliance supporting the transformation of the Legal Entity towards the shared European University ambitions. Present the UNITA model of institutionalized European University and discuss in a forum or workshop with the European Commission, the National Authorities, and other Alliances the role, the governance, and the mission of European Universities	11/2027

Indicators' definitions

Outputs (Task Level)

Primary Indicator (included in the proposal)	Secondary Indicator
IND 1.1.a Number of governance structures fully participated by all ten university full partners Baseline 2022: 0 Target 2027: 4 (GB, QEB, SA, MC) Level: Alliance	* Already reached
IND 1.1.b Number of partners in the Legal Entity Baseline 2022: 6 Target 2027: 10 Level: Alliance	* Nearly done
IND 1.1.c Number of co-designed long-term strategies for UNITA Baseline 2022: 1 Target 2027: 12 Level: Alliance	* Extracted from deliverables; note that although 16–20 strategies are planned, 12 will be selected as starting points.

Sub Task Outputs

Expected results at the sub-task level (to be verified in interviews with task co-leaders)

Indicate concerned sub task	Outputs indicator	Source of data
A1.1.2 Update and maintain the governance structures	* Updates introduced in the governance structures (e.g. meeting minutes, documented changes)	* To be verified in interviews with task co-leaders
A1.1.3 Establish the agenda of the new bodies	* Agendas and meeting program documentation	* Internal reports and WP meeting minutes

Outcomes (Task Level)

Identify the outcomes	Outcomes indicator	Source of data
UNITA model for a European University (Benefits: improved governance and transformation of alliance partners)	* List of objectives and primary indicators at task level	* Deliverables and internal reports
Enhanced stakeholder participation (e.g. Student Assembly involvement, governance board participation)	* Evolution of student election participation and monitoring of governance board meetings	* Student elections platform; Governance Board minutes

Impacts (UNITA and Societal Level)

Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
Stakeholders benefiting from the task’s actions: - Partners of UNITA - EU Commission and other alliances - Community of member universities	To be confirmed according to the T5.1 list
Long-term societal impact: Changes in local/international society resulting from improved governance and collaboration	(Further definition needed)

Indicators' data sheet

Description	Unit of measurement	Source of data	Frequency	Baseline (2022)	Target 2027	Possible sub indicators
Number of governance structures fully participated by all ten university full partners	Number (or percentage)	?	Once	0	4 (100%)
Number of partners in the Legal Entity	Number (or percentage)	?	Once	6	10 (100%)
Number of co-designed long-term strategies for UNITA	Number	?	Mid-term and project end	1	12

Data collection

• Manual collection: List the types of data collected manually.
• Automatic collection: List the types of data automatically collected.