Improve and transform the governance of UNITA

 Notice: The following sections are missing information: Indicators Confirmation, Data Collection.

Task number	1
Name	Improve and transform the governance of UNITA
Strategic Axes	Quality, Impact and Sustainability
Workpackage	Governance, management and quality

Objectives

• Development of long-term visions and strategies for effective and inclusive governance at alliance level, its relationship with tasks and UNITA constellation projects and per domain e.g., green, digital, data and open data, sustainability, open science, open education and linguistic policy including the link with European, national and regional bodies and authorities.
• Setting up and maintaining governance structures, integrating new partners involving students, academic and administrative staff stimulating the involvement of associated partners

Inputs & Resources

Source documentation:

• UNITA Tasks_Team_List_20231120
• UNITA Budget documents

Resources

• Human Resources: List of staff on the task, roles and positions: 39 people involved in the task. Mario Giacobini and Vignollet Laurence  are the co-leaders. (Rectors?), vice-rectors, academics, administrative staff and student representatives are present. This list will change. Rectors shouldn’t be listed for now
• Financial: Budget allocated to the task: To be detailed: a general budget for WP1 is defined (560.460€+259.759€) but no specific distribution per task.
• Materials: Type of materials required (computers, software, scientific tools,…):: Datacloud, Big Blue Button… others? To be detailed. Basically all of data cloud tools for this task.
• Intangible: Type of intangible materials (communication tools, data bases,…): To be detailed. UNITA week each 6 months

Activities & Sub-Tasks

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T1.1 description
• GANTT – WP1 GANTT

Indicators

These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

Outputs

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T1.1 description
• GANTT – WP1 GANTT

Primary indicatorsSecondary indicatorsSub-Indicators

These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.

To be defined by T5.4 members previously to interviews and to be proposed to task co leader

To be defined by T5.4 members previously to interviews and to be proposed to task co leader

Subtask Outputs

Sub Task Outputs Indicate concerned sub task	Outputs indicator Expected results at the sub-task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
A1.1.2 Update and maintain the governance structures (Governance Board, Student Assembly, Quality and Evaluation Board)	* Updates introduced in the governance structures	* WP meeting minutes?
A1.1.3 Establish the agenda of the new bodies of the enlarged alliance
A1.1.4 Coordinate the development of the UNITA model for a European University

Outcomes

Source documentation:

• Task Description – T1.1 description
• GANTT – WP1 GANTT

Task Outcomes Identify the outcomes	Outcomes indicator Expected results at the task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
List objectives and primary indicators at task level to reach them	* UNITA model for a European University	* From deliverable
What are the benefits of the actions for the alliance partners? How does the task transform the partners?	* Student Assembly? To ask, evolution of student participation in student elections, if it happens (example). This should be an internal indicator, because we are not sure we want to disclose the results.	* Data from the student elections platform
To what extent did the task contribute to achieve WP’s and/or UNITA’s goals?	* Monitor participation to governance board (for internal purposes)	* Governance Board minutes

Impacts

Source documentation:

• Task and WP long-term objectives Task Description - T1.1 description - WP1 Objectives
• UNITA Mission Statement (from Grant Agreement)

	Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
1) Who are the stakeholders benefiting of the task’s actions ?	* Partners of UNITA * Not only internal partners but also the EU commission and other alliances. Also the community of our member universities.	To check with the T5.1 list
2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?

Indicators' data sheet

Description	Unit of measurement	Source of data	Frequency	Baseline (2022)	Target 2027	Possible sub indicators
Number of governance structures fully participated by all ten university full partners	Number (or percentage)	?	Once	0	4 (100%)
Number of partners in the Legal Entity	Number (or percentage)	?	Once	6	10 (100%)
Number of co-designed long-term strategies for UNITA	Number	?	Mid-term and project end	1	12