Improve and transform the governance of UNITA

    From UNITApedia
    Task number 1
    Name Improve and transform the governance of UNITA
    Strategic Axes Governance, Quality, Impact and Sustainability
    Workpackage Governance, management and quality



    Objectives

    • Development of long-term visions and strategies for effective and inclusive governance at alliance level, its relationship with tasks and UNITA constellation projects and per domain e.g., green, digital, data and open data, sustainability, open science, open education and linguistic policy including the link with European, national and regional bodies and authorities.
    • Setting up and maintaining governance structures, integrating new partners involving students, academic and administrative staff stimulating the involvement of associated partners

    Inputs / Resources

    • Human Resources: List of staff on the task, roles and positions: 39 people involved in the task. Mario Giacobini and Vignollet Laurence  are the co-leaders. (Rectors?), vice-rectors, academics, administrative staff and student representatives are present. This list will change. Rectors shouldn’t be listed for now
    • Financial: Budget allocated to the task: To be detailed: a general budget for WP1 is defined (560.460€+259.759€) but no specific distribution per task.
    • Materials: Type of materials required (computers, software, scientific tools,…):: Datacloud, Big Blue Button… others? To be detailed. Basically all of data cloud tools for this task.
    • Intangible: Type of intangible materials (communication tools, data bases,…): To be detailed. UNITA week each 6 months

    Activities / Sub-Tasks

    List of sub-tasks Actions to implement Deadline
    A1.1.1 Introduce the new partners to the achievements and lessons learned from phase one (M1-M2) New partners have been associated with the project since June 2021, leading to a shorter and smoother acquaintance process. 01/2024
    Update and maintain the governance structures (Governance Board, Student Assembly, Quality and Evaluation Board) Fully integrate new partners and involve students, staff, and associated partners. Confirm and communicate the nomination, election, and rotation processes for all governance bodies. Analyze current governance practices at partner and alliance level (benchmarking where appropriate) and, in cooperation with the Student Assembly and T3.4, implement tools to encourage democratic participation in decision-making. Test, adjust, and share results with all stakeholders. 11/2027
    Establish the agenda of the new bodies of the enlarged alliance Develop meeting programs in coordination with Task 1.2 to improve governance based on pilot-phase experiences and the alliance’s enlargement. Organize two UNITA weeks per year (each hosted by a different partner) with physical meetings among Governance Board UNITA, Conseil Stratégique of the Legal Entity, Quality & Evaluation Board, Student Assembly, Task Teams, and Work Packages Teams. Integrate the Legal Entity in the alliance setup and activities. 11/2024
    Coordinate the development of the UNITA model for a European University Collaborate with governance bodies (Governance Board, Student Assembly, Quality and Evaluation Board), the Management Committee (Task Team 1.2), the UNITA Executive Coordinator, and the Office Coordinator, as well as academic and support staff representatives, to co-design the medium-term vision of UNITA. Build a model outlining the evolution of the Legal Entity and co-design the long-term vision with relevant task teams (e.g. TT1.2, TT1.3, TT2.2, TT2.4, TT3.1, TT3.2, TT3.4, TT4.1, TT4.2, TT4.4, TT5.2, TT5.3, TT5.4, TT5.5) and other experts. Present and discuss this model in a forum or workshop with the European Commission, National Authorities, and other Alliances. 11/2027

    Indicators' definitions

    Outputs (Task Level)

    Primary Indicator (included in the proposal) Secondary Indicator
    IND 1.1.a Number of governance structures fully participated by all ten university full partners
    Baseline 2022: 0
    Target 2027: 4 (GB, QEB, SA, MC)
    Level: Alliance         		* Already reached
    IND 1.1.b Number of partners in the Legal Entity
    Baseline 2022: 6
    Target 2027: 10
    Level: Alliance         		* Nearly done
    IND 1.1.c Number of co-designed long-term strategies for UNITA
    Baseline 2022: 1
    Target 2027: 12
    Level: Alliance         		* Extracted from deliverables; note that although 16–20 strategies are planned, 12 will be selected as starting points.

    Sub Task Outputs

    Expected results at the sub-task level (to be verified in interviews with task co-leaders)
    Indicate concerned sub task Outputs indicator Source of data
    A1.1.2 Update and maintain the governance structures * Updates introduced in the governance structures (e.g. meeting minutes, documented changes) * To be verified in interviews with task co-leaders
    A1.1.3 Establish the agenda of the new bodies * Agendas and meeting program documentation * Internal reports and WP meeting minutes

    Outcomes (Task Level)

    Identify the outcomes Outcomes indicator Source of data
    UNITA model for a European University
    (Benefits: improved governance and transformation of alliance partners)     		* List of objectives and primary indicators at task level * Deliverables and internal reports
    Enhanced stakeholder participation
    (e.g. Student Assembly involvement, governance board participation)     		* Evolution of student election participation and monitoring of governance board meetings * Student elections platform; Governance Board minutes

    Impacts (UNITA and Societal Level)

    Users / Beneficiaries Intern to UNITA End-Users / Beneficiaries extern to UNITA
    Stakeholders benefiting from the task’s actions:
    - Partners of UNITA
    - EU Commission and other alliances
    - Community of member universities     		To be confirmed according to the T5.1 list
    Long-term societal impact:
    Changes in local/international society resulting from improved governance and collaboration     		(Further definition needed)

    Indicators' data sheet

    Description Unit of measurement Source of data Frequency Baseline (2022) Target 2027 Possible sub indicators
    Number of governance structures fully participated by all ten university full partners Number (or percentage) ? Once 0 4 (100%)
    Number of partners in the Legal Entity Number (or percentage) ? Once 6 10 (100%)
    Number of co-designed long-term strategies for UNITA Number ? Mid-term and project end 1 12

    Data collection

    • Manual collection: List the types of data collected manually.
    • Automatic collection: List the types of data automatically collected.
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