- Integrate the new partners and the engaging students, university staff (academic and administrative)
- Involve the associated partners
- Establish and maintain the management structures within each partners’ institution (through the UNITA offices)
- Human Resources: 34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations UNITA offices count
- Financial: To be detailed a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task.
- Materials: Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud.
- Intangible: Agile leadership and management methodology.
Source documentation: In each WP folder, document entitled “WPx_full_description)
| List of activities | Activity title | Activity description | Deadline |
|---|
| 1 | Introduce the new partners to the achievements and lessons learned from phase one and to project management practices. | The new partners have been associated with the project's activities since June 2021, resulting in an easier and shorter acquaintance process. | (M1-M2) |
| 2 | Establish the UNITA Offices. | For the new partners and adapt the existing ones in order to ensure the continuity of the alliance construction, the project management and the operational coordination at alliance level. | (M1-M6) |
| 3 | Implement the UNITA management structure. | In order to lead the progress of the UNITA action program, the activities of UNITA are coordinated and implemented by the operational bodies: Management Committee, WP Teams and Task Teams, UNITA Offices, and the UNITA Executive and Offices Coordinators. They interact in a cooperative and participative way by co-creating knowledge and related decisions according to a platform approach that shares resources and mutual benefits. | (M1-M8) |
| 4 | Update the UNITA Management Guide and tools and design a Data Warehouse. | Operational functioning is defined by a shared document (UNITA Management Guide) that will be updated from phase one of the project, allowing each UNITA contributor to work efficiently and in the respect of UNITA criteria. Specific digital tools for project management and for creating a knowledge base in an agile framework will be developed. A model for the UNITA Data Warehouse and a methodology of data collection, processing, storage and analysis will be developed in order to allow the monitoring of UNITA, on the basis of indicators coming from the different Tasks and WPs and to ensure the quality policy of the project (link with Task 5.4). Train all key actors for the implementation of the project management processes and tools through communication and functional support to successfully implement the changes. | (M1-M9) |
| 5 | Continuous management and coordination of the Tasks activities. | Considering objectives, Tasks' progression, indicators' status, risks and issues analysis and mitigation, budget spending, reporting to the governance bodies, in coordination with TT 1.1 and 1.3. Draw lessons based on the users' experience and share intended adjustments with the impacted groups before further updating the Management Guide (M36). | (M1-M48) |
These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.
Source documentation:
These indicators have been chosen and agree during the Phase 2 proposal made to the European Commission.
| Indicator | Indicator Description | Unit of measurement | Data Source | Frequency | Baseline | Target | Type |
|---|
| b | Number of UNITA offices established | Numerical | T1.2 monthly meetings minutes and Task teams members | Once in October 2027 | 6 | 10 | Output |
| a | Percentage of deliverables submitted on time as initially scheduled | Percentage | Deliverables submitted to the EU (downloaded on the EC Platform) | Once | 89.00% | 95.00% | Output |
To be defined by T5.4 members previously to interviews and to be proposed to task co leader
| Indicator Description | Unit of measurement | Data Source | Frequency | Baseline | Target | Type |
|---|
| Number of people active on the data cloud | Numerical | Datacloud activity export | Monthly | | | Outcome |
| Number of accesses to UNITAPedia | Numerical | UNITApedia statistics | Annualy | | | Outcome |
| Number of staff personnel who have completed the online agile management | Numerical + Qualitative | UNITA Moodle platform | End of each course | | | Outcome |
To be defined by T5.4 members previously to interviews and to be proposed to task co leader
| Sub-Indicator Description | Parent Indicator | Type |
|---|
| Number of files created | Number of people active on the data cloud | Output |
| Number of form created | Number of people active on the data cloud | Output |
| Number of poll events | Number of people active on the data cloud | Output |
| Number of files updated | Number of people active on the data cloud | Output |
| Number of BBB meetings connections | Number of people active on the data cloud | Output |
| Indicator Description | Data Source | Collection Type | Data Owner |
|---|
| Number of files created | Datacloud activity export | Automatic | Task Team 1.2 |
| Number of UNITA offices established | T1.2 monthly meetings minutes and Task teams members | Manual | Task Team 1.2 |
| Number of people active on the data cloud | Datacloud activity export | Automatic | Task Team 1.2 |
| Number of accesses to UNITAPedia | UNITApedia statistics | Automatic | Task Team 1.2 |
| Number of form created | Datacloud activity export | Automatic | Task Team 1.2 |
| Number of poll events | Datacloud activity export | Automatic | Task Team 1.2 |
| Number of staff personnel who have completed the online agile management | UNITA Moodle platform | Manual | Course teachers |
| Number of files updated | Datacloud activity export | Automatic | Task Team 1.2 |
| Number of BBB meetings connections | Datacloud activity export | Automatic | Task Team 1.2 |
| Percentage of deliverables submitted on time as initially scheduled | Deliverables submitted to the EU (downloaded on the EC Platform) | Manual | Task Team 1.2 |
Source documentation:
|
|
Users / Beneficiaries Intern to UNITA
|
End-Users / Beneficiaries extern to UNITA
|
| 1) Who are the stakeholders benefiting of the task’s actions ?
|
* Partners of UNITA
* To be defined in interview
|
To check with the T5.1 list
To be defined in interview
|
| 2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?
|
To be defined in interview
|
To be defined in interview
|
The following graphs show the number of file created, BBB meeting joined, form filled over time by colleagues on Datacloud
