Improve and transform the governance of UNITA

Task number	1
Name	Improve and transform the governance of UNITA
Strategic Axes	Governance, Quality, Impact and Sustainability
Workpackage	Governance, management and quality

Objectives

• Development of long-term visions and strategies for effective and inclusive governance at alliance level, its relationship with tasks and UNITA constellation projects and per domain e.g., green, digital, data and open data, sustainability, open science, open education and linguistic policy including the link with European, national and regional bodies and authorities.
• Setting up and maintaining governance structures, integrating new partners involving students, academic and administrative staff stimulating the involvement of associated partners

Inputs & Resources

Source documentation:

• UNITA Tasks_Team_List_20231120
• UNITA Budget documents

Resources

• Human Resources: List of staff on the task, roles and positions: 39 people involved in the task. Mario Giacobini and Vignollet Laurence  are the co-leaders. (Rectors?), vice-rectors, academics, administrative staff and student representatives are present. This list will change. Rectors shouldn’t be listed for now
• Financial: Budget allocated to the task: To be detailed: a general budget for WP1 is defined (560.460€+259.759€) but no specific distribution per task.
• Materials: Type of materials required (computers, software, scientific tools,…):: Datacloud, Big Blue Button… others? To be detailed. Basically all of data cloud tools for this task.
• Intangible: Type of intangible materials (communication tools, data bases,…): To be detailed. UNITA week each 6 months

Activities & Sub-Tasks

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T1.1 description
• GANTT – WP1 GANTT

List of activities	Actions to implement	Deadline
A1.1.1 Introduce the new partners to the achievements and lessons learned from phase one (M1-M2)	The new partners have been associated with the project's activities since June 2021, resulting in an easier and shorter acquaintance process.	01/2024
Update and maintain the governance structures (Governance Board, Student Assembly, Quality and Evaluation Board)	Fully integrating new partners and involving students and staff, and associated partners. Confirm processes of nomination, election and rotation for all governance bodies and operational units. Communicate nomination, election and rotation schemes with academic and administrative staff as well as internal and external stakeholders involved. Analyse current governance practices at partner and alliance level as regards the execution of the alliance missions in education, research, innovation and service to society, possibly benchmarking with other alliances. In cooperation with the Student Assembly, collect and analyse data for the comparison of the regulations and electoral systems of all the partners of the UNITA Alliance with the aim to implement tools (in cooperation with T3.4) that encourage and facilitate the democratic participation of all students in the decision-making processes within the Alliance itself with potential transformative impact on each partner. Specify innovative areas for enhancement through the first discussions of strategy plans. Implement, test and adjust governance processes to balance continuousness and innovative impulses. Share test results as well as intended adjustments with students, staff and stakeholders before implementation. Regularly assess legal and operative synergetic potential of governance processes and accommodate them under the principle of operational jointness	11/2027
Establish the agenda of the new bodies of the enlarged alliance	Including meeting programs, in connection with Task 1.2, improving the current governance of the alliance based on the experience of the pilot phase and adapting it to the enlargement of the alliance. Two UNITA weeks are organized each year, each by a different partner; during the days, physical (if possible) meetings of (and between) the following boards/teams are organised: Governance Board UNITA and Conseil Stratégique of the Legal Entity, Quality & Evaluation Board, Student Assembly, Task Team 1.1 & Comité de Proposition et Pilotage of the Legal Entity, Task Team 1.2, Work Packages Teams (considering each Constellation project as a different WP). Integrate the Legal Entity in the alliance set up and activities.	11/2024
Coordinate the development of the UNITA model for a European University	Interact with the governance bodies (Governance Board, Student Assembly, Quality and Evaluation Board), the Management Committee (i.e. Task Team 1.2), the UNITA Executive Coordinator, the UNITA Office Coordinator, as well as with academic and support staff representatives to co-design the medium-term vision of UNITA. Build the UNITA model of institutionalized European University drawing the evolution of the Legal Entity, and co-design the long-term vision with the Task teams competent for the different strategy plans and actions (e.g. TT1.2, TT1.3, TT2.2, TT2.4, TT3.1, TT3.2, TT3.4, TT4.1, TT4.2, TT4.4, TT5.2, TT5.3, TT5.4, TT5.5) and other experts in the alliance supporting the transformation of the Legal Entity towards the shared European University ambitions. Present the UNITA model of institutionalized European University and discuss in a forum or workshop with the European Commission, the National Authorities, and other Alliances the role, the governance, and the mission of European Universities	11/2027

Indicators

These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

Outputs

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T1.1 description
• GANTT – WP1 GANTT

Primary indicators

Indicators gathered from the proposal

• IND 1.1.a – Number of governance structures fully participated by all ten university full partners.
  Baseline 2022: 0
  Target 2027: 4 (GB, QEB, SA, MC)
  Level: Alliance
  Already reached
• IND 1.1.b – Number of partners in the Legal Entity
  Baseline 2022: 6
  Target 2027: 10
  Level: Alliance
  Nearly done
• IND 1.1.c – Number of co-designed long-term strategies for UNITA
  Baseline 2022: 1
  Target 2027: 12
  Level: Alliance
  Extracted from deliverables

Secondary indicators

To be defined by T5.4 members previously to interviews and to be proposed to task co leader

• Proposal: Number and brief description on the updates introduced in the governance structures. They have 16-20 strategies already planned (but not long term). They will have to choose 12 as starting points for long term strategies.

Subtask Outputs

Sub Task Outputs Indicate concerned sub task	Outputs indicator Expected results at the sub-task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
A1.1.2 Update and maintain the governance structures (Governance Board, Student Assembly, Quality and Evaluation Board)	* Updates introduced in the governance structures	* WP meeting minutes?
A1.1.3 Establish the agenda of the new bodies of the enlarged alliance
A1.1.4 Coordinate the development of the UNITA model for a European University

Outcomes

Source documentation:

• Task Description – T1.1 description
• GANTT – WP1 GANTT

Task Outcomes Identify the outcomes	Outcomes indicator Expected results at the task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
List objectives and primary indicators at task level to reach them	* UNITA model for a European University	* From deliverable
What are the benefits of the actions for the alliance partners? How does the task transform the partners?	* Student Assembly? To ask, evolution of student participation in student elections, if it happens (example). This should be an internal indicator, because we are not sure we want to disclose the results.	* Data from the student elections platform
To what extent did the task contribute to achieve WP’s and/or UNITA’s goals?	* Monitor participation to governance board (for internal purposes)	* Governance Board minutes

Impacts

Source documentation:

• Task and WP long-term objectives Task Description - T1.1 description - WP1 Objectives
• UNITA Mission Statement (from Grant Agreement)

	Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
1) Who are the stakeholders benefiting of the task’s actions ?	* Partners of UNITA * Not only internal partners but also the EU commission and other alliances. Also the community of our member universities.	To check with the T5.1 list
2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?

Indicators' data sheet

Description	Unit of measurement	Source of data	Frequency	Baseline (2022)	Target 2027	Possible sub indicators
Number of governance structures fully participated by all ten university full partners	Number (or percentage)	?	Once	0	4 (100%)
Number of partners in the Legal Entity	Number (or percentage)	?	Once	6	10 (100%)
Number of co-designed long-term strategies for UNITA	Number	?	Mid-term and project end	1	12

Data collection

• Manual collection: -
• Automatic collection: -