Manage and coordinate UNITA

Task number	2
Name	Manage and coordinate UNITA
Strategic Axes	Governance, Quality, Impact and Sustainability
Workpackage	Governance, management and quality

Objectives

• Integrate the new partners and the engaging students, university staff (academic and administrative)
• Involve the associated partners
• Establish and maintain the management structures within each partners’ institution (through the UNITA offices)

Inputs & Resources

• Human Resources: 34 persons (all universities are represented) involved in the task Profiles: mainly UNITA Offices coordinators and PM + VR/Head of International relations UNITA offices count
• Financial: To be detailed a general budget for WP1 is defined (560 460€+259759€) but no specific distribution per task.
• Materials: Specific software related to sub-groups works: Datawarehouse, OpenProject (project management), UNITApedia, Datacloud.
• Intangible: Agile leadership and management methodology.

Activities & Sub-Tasks

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T1.2 description
• GANTT – WP1 GANTT

List of activities	Actions to implement	Deadline
A1.2.1 Introduce the new partners to the achievements and lessons learned from phase one and to project management practices	Not specified	December 2023
A1.2.2 Establish the UNITA Offices	Not specified	April 2024
A1.2.3 Implement the UNITA management structure	Not specified	June 2024
A1.2.4 Update the UNITA Management Guide and tools and design a Data Warehouse	Not specified	July 2024
A1.2.5 Continuous management and coordination of the Tasks activities Add the UNITA Weeks as checkpoints	Not specified	October 2027

Indicators

These indicators have been gathered from the different source (list below) and have been gathered from interviews driven by Task 5.4 UNITA impact observatory.

Outputs

Source documentation: In each WP folder, document entitled “WPx_full_description)

• Task Description – T1.2 description
• GANTT – WP1 GANTT

Primary indicators

Indicators gathered from the proposal

• Ind 1.2.a – Percentage of deliverables submitted on time as initially scheduled.
  Target 2027: 95%
• Ind 1.2.b – Number of UNITA offices established.
  Target 2027: 10

Secondary indicators

To be defined by T5.4 members previously to interviews and to be proposed to task co leader

• Number of milestones reached on time

Subtask Outputs

Sub Task Outputs Indicate concerned sub task	Outputs indicator Expected results at the sub-task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
A1.2.5 Continuous management and coordination of the Tasks activities	Number of milestones reached on time	E-Grant portal
A1.2.4 Update the UNITA Management Guide and tools and design a Data Warehouse	Number and duration of training videos on project management tools Number of individuals following training videos on project management tools	UNITA Moodle

Outcomes

Source documentation:

• Task Description – T1.2 description
• GANTT – WP1 GANTT

Task Outcomes Identify the outcomes	Outcomes indicator Expected results at the task level / To be verified in interview with task co-leaders	Source of data To be verified in interview with task co-leaders
What are the benefits of the actions for the alliance partners? How does the task transform the partners? The tasks aims to instil the agile management philosophy based on the 3 pillars: data-driven, agile oriented, impact oriented, through the provision of training and adoption of specific tools for project management and knowledge base platform.	Number of people active on the data cloud: number of individuals who have accessed Datacloud in the last 3 months, collected yearly at the same time. (The only available information is when people did their last login on the datacloud. If checked regularly we could potentially track how much people are active) Number of accesses to the UNITApedia page Number of people upskilled in agile management (based on number of staff following the agile management online course)	* Datacloud backlog * UNITApedia analytics * UNITA Moodle

Impact

Source documentation:

• Task and WP long-term objectives Task Description - T1.2 description - WP1 Objectives
• UNITA Mission Statement (from Grant Agreement)

	Users / Beneficiaries Intern to UNITA	End-Users / Beneficiaries extern to UNITA
1) Who are the stakeholders benefiting of the task’s actions ?	* Partners of UNITA * To be defined in interview	To check with the T5.1 list To be defined in interview
2) To what extent has the local/international society changed as a result of outcomes compared to before UNITA ? What are the long term results for them ?	To be defined in interview	To be defined in interview

Indicators' data sheet

Description	Unit of measurement	Source of data	Frequency	Baseline (2022)	Target 2027	Possible sub indicators
Percentage of deliverables submitted on time as initially scheduled	Percentage	Deliverables submitted to the EU (downloaded on the EC Platform) before	Once (1 deliverable for the task)	89%	95%	-
Number of UNITA offices established	1 per UNITA office	T1.2 monthly meetings minutes and Task teams members	Once in October 2027	6	10	-

Data collection

• Manual collection: -
• Automatic collection: -