Send a student on an Erasmus+ long-term outgoing mobility for traineeships (SMT)

    From UNITApedia

    Category of recipe: Internationalisation through pedagogical activities and development of international skills (curriculum); Internationalisation through partnerships.

    Objective: Boost long-term student mobility: sending a student on an Erasmus+ long-term outgoing mobility for training aims at boosting long-term mobility as students will spend at least 2 months within the receiving institution (a higher education institution, an enterprise, a research institute, a laboratory, an organisation or any other relevant workplace) in a different country, having to adapt to a new way of living in a different culture.

    Short description: Erasmus+ outgoing mobilities for traineeships are activities organised within the framework of Erasmus+ programme that can be carried out in any study field (compatible with the student’s degree-related learning) and cycle (short cycle/bachelor/master/doctoral) as well as extracurricular internship, that can be included in the diploma supplement. The mobility of traineeships will be carried out within a higher education institution, an enterprise, a research institute, a laboratory, an organisation or any other relevant workplace.
    Traineeships for recent graduates are also possible and must be completed within a maximum of twelve months after the end of the graduation cycle (and must be completed within 12 months after graduation). Students will be selected by the higher education institution during their final year of study.

    Academic recognition: ECTS according to the OLA and certificate of attendance. Improved language and international skills.

    Level of difficulty: Basic

    Calendar and time needed: 1 semester (minimum) or one academic year (maximum) before the traineeship mobility. The selection procedure starts at the beginning of each semester and the mobility will take place during the following summer holiday. In the case of traineeships mobility for fresh graduates, the mobility should be organised in the first year after graduation.

    Cost summary: €

    Language and level required: According to the inter-institutional agreement.

    Roles and Responsibilities:
    Square blue.png Erasmus+ coordinators: In charge of assisting the students during the whole process of preparing the mobility, as well as during the mobility; drafting and signing the Learning Agreement for Traineeships.
    Square blue.png The commission for recognition and equivalence of studies at the level of each faculty: In charge of selecting the students; recognition of the traineeships mobility period and the credits obtained.
    Square blue.png International Relations Office/Erasmus+ office: Office/Erasmus+ office: In charge of organizing the calls for the selection of students and the events for popularizing the Erasmus+ programme among students; ensuring the financial and administrative monitoring; preparing the documentation related to students mobilities (e.g. financial contracts).
    Square blue.png Faculty schooling service: Students’ registration.
    Square blue.png Participants from the receiving institution: Erasmus+ coordinator, teachers, staff.
    Square blue.png Participants from the sending institution: Erasmus+ coordinator, teachers, staff.

    Ingredients:
    Square blue.png A biannual application process according to a communicated calendar.
    Square blue.png A Bachelor, Master, or PhD student who fulfils the selection criteria.
    Square blue.png A well-identified receiving higher education institution, enterprise, research institute, laboratory, organisation, or other relevant workplace.
    Square blue.png A Learning Agreement accepted by both the sending and receiving institutions.
    Square blue.png An acceptance letter from the receiving institution.
    Square blue.png A duration of the mobility between 2 and 12 months.
    Square blue.png Student physical presence within the receiving institution
    Square blue.png A confirmation of attendance.
    Square blue.png Recognition of the credits (if the case) obtained at the partner institution by the receiving institution.
    Square blue.png A specific programme called SEMP, following the same rule as Erasmus +, in case of collaboration with Switzerland).

    Recipe steps:
    Square blue.png Step 1: Organise events to popularise the Erasmus+ programme among students.

    • Choose an appropriate time for the events so that you can reach as large an audience as possible. You can invite former Erasmus+ students from your university as well as incoming students to share their experiences and answer students’ questions..

    Square blue.png Step 2: Launch the call for SMS and SMT selection.

    • Set a selection calendar at the beginning of each semester.
    • Use as many channels as possible to share the information – e.g. Erasmus+ coordinators/ tutors/study programmes coordinators.

    Square blue.png Step 3: Select the students.

    • Make sure they have the required language proficiency.
    • Make sure that the selected students fulfil all the eligibility requirements.

    Square blue.png Step 4: Prepare the mobility.

    • Nominate the selected students to the receiving institution according to the agreed calendar.
    • Verify that students receive an invitation or acceptance letter from the receiving institution.
    • Assist the student in fulfilling the Learning Agreement Student Mobility for Traineeships.
    • Conclude the financial contract.

    Square blue.png Step 5: During the mobility.

    • Stay in touch with the student.
    • Make sure he/she sends all the required documents to the sending institution.
    • Adapt the Learning Agreement in case of course/module changes and request the signature of all three parties involved (student, sending and host institution).

    Square blue.png Step 6: After the mobility.

    • Handing over the mobility documents by the student.
    • Making sure you get from the partner institution the certificate of attendance to recognise and equate the studies.


    Budget description:

    • Cost for the Organising Institution:
      • Erasmus+ grants cover mobility expenses, reducing costs for institutions.
      • Additional administrative costs may arise depending on internal procedures.
    • Business model of the activity:
      • Fully subsidised activity through Erasmus+ grants.
    • Budget type / Sources of Revenue:
      • Erasmus+ mobility funding.
      • Institutional funds (if applicable).
      • Swiss-European Mobility Programme (SEMP) for mobilities involving Switzerland.
    • Cost per participant:
      • Erasmus+ grants provide financial support for travel and subsistence during the training mobility. The amount varies based on factors such as the receiving country, travel distance, and duration of the mobility.
    • Participants using green travel methods (bus, train, ferry, car-pooling) are eligible for an additional grant. Sustainable transport options may extend the funded travel period by up to 4 days, increasing from 2 to a maximum of 6 days.
    • Participants must complete and sign a declaration of green travel, detailing the number of travel days, travel route, mode of transport, and distance. Travel receipts must be kept and presented to the sending institution for reimbursement.
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