Send a student on an Erasmus+ outgoing mobility for study

    From UNITApedia

    Category of recipe: Internationalisation through pedagogical activities and development of international skills (curriculum); Internationalisation through national and international students; Internationalisation through partnerships.

    Objective: Academic, professional and personal growth: sending a student on an Erasmus+ outgoing mobility for study aims to boost long term mobility as students will spend at least 1 semester within the receiving institution, in a different country, having to adapt to a new way of living in a different culture and experiencing new methods of learning.

    Short description: Erasmus+ students outgoing mobilities for study (SMS) are activities organised within the framework of the Erasmus+ programme that can be carried out in any study field (compatible with the student’s degree-related learning) and cycle (short cycle/bachelor/master/doctoral). The study mobility will be carried out within a partner higher education institution.

    Academic recognition: ECTS according to the OLA (online learning agreement) and certificate of attendance.

    Level of difficulty: Basic.

    Calendar and time needed: 1 semester to one academic year before the study mobility – to prepare the mobility. The duration of the mobility can be from 1 semester (minimum) up to a full academic year (maximum). The student’s selection procedure will respect the calendar approved by each receiving institution.

    Cost summary: € (covered by the Erasmus programme).

    Language and level required: According to the inter-institutional agreement.

    Roles and Responsibilities:
    Square yellow.png Erasmus+ coordinators (sending and receiving): In charge of assisting students during the entire process of preparing the mobility, drafting and signing the OLA, approving any changes, and preparing the transcript of records.
    Square yellow.png Selection commissions or International Office: Responsible for selecting students and recognising/validating the study mobility period and the credits obtained.
    Square yellow.png International Relations Office/Erasmus+ office: Organises the calls for student selection, popularises the Erasmus+ programme, ensures financial and administrative monitoring, and prepares all documentation related to the mobility (e.g. financial contracts).
    Square yellow.png Faculty schooling service and/or International Relations Office: Also responsible for student registration and for accepting the recognition of mobility completed by the Degree Erasmus+ Coordinator.
    Square yellow.png Participants from receiving institution: Erasmus+ coordinator, teachers, and staff.
    Square yellow.png Participants from sending institution: Erasmus+ coordinator, students, and staff.

    Ingredients:
    Square yellow.png A biannual application process according to a calendar communicated in advance.
    Square yellow.png A Bachelor, Master or PhD student that fulfils the selection criteria.
    Square yellow.png A well-identified receiving higher education institution.
    Square yellow.png An existing institutional agreement between the sending and the receiving institutions.
    Square yellow.png One Erasmus+ coordinator for each institution to support the student throughout the procedure and agree on the Learning Agreement content.
    Square yellow.png An online learning agreement (OLA) accepted by both the sending and the receiving institutions; any changes must be approved during the first month of mobility.
    Square yellow.png An acceptance letter from the receiving institution.
    Square yellow.png A duration of mobility from one semester (minimum) to a full academic year.
    Square yellow.png Student physical presence within the receiving institution.
    Square yellow.png A confirmation of attendance accompanied by a transcript of records.
    Square yellow.png Recognition of the credits obtained at the partner institution by the receiving institution.

    Steps:
    Square yellow.png Step 1: Organise a few events to popularise the Erasmus+ programme among students

    • Choose an appropriate time to reach as large an audience as possible; invite former Erasmus+ students and incoming students to share experiences and answer questions.

    Square yellow.png Step 2: Launch the call for Student Mobility for Study selection

    • Set a selection calendar at the beginning of each semester or academic year.
    • Use multiple channels (e.g., direct communication through Erasmus+ coordinators, tutors, study programme coordinators) to share information.

    Square yellow.png Step 3: Select the students

    • Ensure candidates have the required language proficiency.
    • Verify that selected students fulfil all eligibility requirements set by both sending and receiving institutions.

    Square yellow.png Step 4: Prepare the mobility

    • Nominate the selected students to the receiving institution according to the agreed calendar.
    • Verify that students receive the invitation or acceptance letter from the receiving institution.
    • Assist students in completing the Learning Agreement, ensuring subject compatibility with their home institution.
    • Conclude the institutional funding contract: the student must sign a financial contract with the sending institution before starting the mobility.

    Square yellow.png Step 5: During the mobility

    • Ensure that students send the confirmation of registration once they start the activity at the receiving institution.
    • Make sure any changes to the initial OLA are completed within 4 weeks from the beginning of the mobility.

    Square yellow.png Step 6: After the mobility

    • Collect and hand over all mobility documents from the student.
    • Obtain from the partner institution the transcript of records containing the final grades and credits obtained, to recognise and equate the studies.


    Budget description:

    • Business Model of the Activity: Students receive an individual grant to support their travel and living expenses during the mobility. The total amount is determined by multiplying the actual number of financed mobility days by the monthly grant amount, calculated on a 30-day basis.
    • Budget Type / Sources of Revenue:
      • Erasmus+ Programme Funding – covers mobility costs based on the country of destination and institutional agreements.
    • Cost per Participant:
      • The grant amount varies depending on:
      • The destination country (adjusted for cost of living differences).
      • The duration of the stay (minimum one semester, maximum one academic year).
      • The mode of transportation used to travel to the host institution.
      • Top-up for Green Mobility: Students using low-emission transport (bus, train, ferry, or carpooling with other Erasmus+ students) receive an additional grant.
      • If using sustainable travel, the funded travel duration can be extended by up to four additional days (from 2 to 6 days).
      • Students must retain travel receipts and submit proof of sustainable travel to qualify for the additional grant.


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