Submit an Erasmus+ Key Action 2 Project: Cooperation among organisations and institutions

    From UNITApedia

    Category of recipe: Internationalisation through partnerships; Internationalisation through pedagogical activities and development of international skills

    Objective: The general objective of the Erasmus+ Programme is to support, through lifelong learning, the educational, professional and personal development of people in education, training, youth and sport in Europe and beyond, thereby contributing to sustainable growth, quality jobs and social cohesion, to driving innovation and to strengthening European identity and active citizenship. As such, the Programme shall be a key instrument for building the European Education Area, supporting the implementation of the European strategic cooperation in the field of education and training with its underlying sectoral agendas.

    Short description: The Key Action 2: Cooperation among organisations and institutions is part of the Erasmus+ EU Programme in the fields of education, training, youth and sport programme. It gives the opportunity to submit a project in the field of higher education in collaboration with other universities. Projects generally last three years. This Key Action supports the following items:
    Square yellow.png Partnerships for Cooperation, including Cooperation Partnerships and Small-scale Partnerships
    Square yellow.png Partnerships for Excellence, including Centres for Vocational Excellence and Erasmus Mundus Action
    Square yellow.png Partnerships for Innovation, including Alliances and Forward-looking projects
    Square yellow.png Capacity Building projects in the fields of higher education, vocational education and training, youth and sport
    Square yellow.png Not-for-profit European sport events

    A minimum of three European institutions must participate in the project. A Swiss University does not count in the minimum.

    The Actions supported under this Key Action are expected to contribute significantly to the priorities of the programme, to bring positive and long-lasting effects on the participating organisations, on the policy systems in which such Actions are framed as well as on the organisations and persons directly or indirectly involved in the organised activities.
    This Key Action is also expected to result in the development, transfer and/or implementation of innovative practices at organisational, local, regional, national or European levels.


    Academic recognition: It depends on the project, some projects include ECTS recognition for the students as they involve teaching activities.

    Level of difficulty: Advanced

    Calendar and time needed: If it’s a first-time project, initial contact with the partner institutions should be made well in advance, at least a year in advance. A call is launched once or twice a year, depending on the Action. All deadlines are available on the EU website.

    Cost summary: €€€ - €€€€ (depends on the project)

    Language and level required: A level B2 in English is recommended to coordinate and participate in an EU project.

    Roles and Responsibilities:
    Square yellow.png Main Coordinator: the European University that submits the project and is in charge of the main coordination.
    Square yellow.png Full Partner universities: Universities that participate in the project as full partners.
    Square yellow.png Associate partners Universities: for example, the participation of a Swiss university is only possible as an associate partner.
    Square yellow.png Project manager: is employed by the university’s coordinator (could be a member of the teaching or administrative staff).
    Square yellow.png Administrative support: could be the international office of your university.
    Square yellow.png Teachers that take part in the project.
    Square yellow.png Advisor in internationalisation (if available in your university): can help with the project’s design and the application procedure.

    Ingredients:
    Square yellow.png A project’s idea that will benefit higher education and meet the call’s criteria
    Square yellow.png A university acting as the main coordinator
    Square yellow.png At least three full partner European Universities
    Square yellow.png A project Manager
    Square yellow.png A feasible project plan whose impact can be measured
    Square yellow.png A good dose of motivation
    Square yellow.png Reliable partners
    Square yellow.png Don’t forget sustainability when designing your project

    Steps:
    Square yellow.png Step 1: Look for a project idea that will have a positive impact on higher education and meet the criteria of the KA2’s call.
    Square yellow.png Step 2: Look for reliable partners that have an interest in participating in such a project and take the time to know them and their working conditions, corporate culture, etc.
    Square yellow.png Step 3: Start planning your project: define the needs, objectives, project and learning outcomes, activity formats, schedule etc., and be sure that your project meets an identified need.
    Square yellow.png Step 4: Start writing the project proposal considering the constraints and opportunities for all partners, deadlines, etc. Think about how to validate the activities with the final beneficiaries. Get people on board!
    Square yellow.png Step 5: Register on the EU Platform.
    Square yellow.png Step 6: Check the compliance with the programme’s criteria.
    Square yellow.png Step 7: Check the financial conditions.
    Square yellow.png Step 8: Fill in and submit the application form on the EU platform.
    Square yellow.png Step 9: If grant is approved: start the preparation.

    • Set up the project’s governance
    • Set up the management’s rules
    • Plan activities and work programme
    • Make practical arrangements (meetings, events, etc.)
    • Confirmation of the target group(s) of envisaged activities
    • Set up agreements with partners

    Square yellow.png Step 10: Implementation of activities as planned in the project, reporting to EU, monitoring of activities, communication about the project, etc.
    Square yellow.png Step 11: Follow-up (evaluation of the activities and their impact at different levels, sharing and use of the project's results).

    Non-mandatory items[edit | edit source]

    • You will find all information about how to submit a project on the KA2 Erasmus+ platform(European participation)
    • You will find all Information about the participation of a swiss university on the Movetia website.


    Tips and tricks:

    • It’s important to make sure that each partner in the project will have a dedicated resource to work in the project.
    • Get to know your partners better before you start working with them
    • It’s important to make sure the project is anchored in a ‘realistic’ reality (deadlines, taking into account the constraints and opportunities of all partners, etc.)
    • Think about how to legitimise the activities to be carried out (in particularly with the final beneficiaries)
    • Get people on board!

    Successful examples of this recipe:

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